Waltham, Massachusetts
Posted: 04-Jun-26
Location: Waltham, Massachusetts
Internal Number: R0013206
Grants and Finance Administrator
School of Science, Engineering, and Technology (SET)
Help Power Research That Changes the World
Brandeis University is seeking a highly organized, analytical, and collaborative Grants and Finance Administrator to join the School of Science, Engineering, and Technology (SET).
In this critical role, you will partner with world-class faculty, researchers, and university leaders to manage the financial and administrative operations that support groundbreaking research and innovation. From neuroscience and biology to computer science, engineering, psychology, and quantitative biology, your work will directly contribute to the success of research programs that advance knowledge and address society's most pressing challenges.
If you enjoy solving complex problems, building strong relationships, managing multiple priorities, and serving as a trusted advisor to faculty, this is an opportunity to make a meaningful impact at a nationally recognized research university.
Why Brandeis?
At Brandeis, we combine the rigor of a leading research institution with a collaborative and mission-driven culture. We value intellectual curiosity, innovation, inclusion, and the pursuit of excellence.
As part of the SET Dean's Office team, you'll work alongside talented colleagues who are committed to supporting faculty research, student success, and scientific discovery.
What You'll Do
As a Grants and Finance Administrator, you will serve as a trusted resource and strategic partner to faculty and researchers throughout the lifecycle of sponsored and institutional funding.
Research Grant Management (40%)
Manage post-award financial administration for federal, foundation, corporate, and other sponsored research awards
Monitor expenditures, reconcile accounts, project personnel and non-personnel expenses, and prepare monthly financial reports for Principal Investigators
Track budgets and spending to ensure compliance and prevent overspending
Collaborate with Sponsored Programs Accounting to support award management and closeout activities
Compliance and Research Administration (20%)
Interpret sponsor regulations, federal guidelines, and university policies
Ensure grant-funded activities comply with NIH, NSF, Uniform Guidance, and other sponsor requirements
Conduct regular funding analyses and financial reviews
Advise faculty and research staff on compliance-related matters
University Funds Management (15%)
Oversee budgeting, reporting, and reconciliation for departmental operating funds, discretionary accounts, gifts, endowments, and recharge centers
Support financial stewardship and effective resource allocation across SET departments and research centers
Budget Development and Financial Planning (15%)
Assist faculty and administrators with budget planning, personnel forecasting, carryforwards, rebudgeting, and financial problem-solving
Work collaboratively with Payroll, Procurement, Research Administration, Sponsored Programs Accounting, and other campus partners
Faculty and Staff Support (5%)
Serve as a knowledgeable resource on research administration policies and procedures
Support onboarding and training of new research personnel
Provide guidance and consultation on grant-related financial matters
Additional Responsibilities (5%)
Participate in special projects and other initiatives that support the mission of the School of Science, Engineering, and Technology
What Makes You Successful
We're looking for someone who combines strong financial and analytical skills with exceptional customer service and relationship-building abilities.
You are someone who:
Thrives in a fast-paced, deadline-driven environment
Can manage multiple priorities without losing attention to detail
Anticipates issues before they become problems
Exercises sound judgment and professionalism
Builds trust with faculty, staff, and colleagues
Enjoys solving complex and sometimes ambiguous challenges
Works independently while knowing when to seek guidance
Qualifications
Required
Bachelor's degree
3â“5 years of related professional experience
Research administration experience in higher education, healthcare, nonprofit, or research environments
Knowledge of sponsored research policies and regulations, including Uniform Guidance, NIH policies, NSF guidelines, and other sponsor requirements
Excellent analytical, organizational, written, and verbal communication skills
Demonstrated ability to manage competing priorities and meet deadlines
Preferred
Advanced degree (MBA, MPA, MS, MA, JD, or PhD)
Scientific or research background
Experience supporting faculty researchers
Experience with Workday or similar enterprise financial systems
Advanced Excel and financial reporting skills
The Impact You'll Have
This role supports approximately 80â“100 faculty members across:
Biology
Biochemistry
Chemistry
Computer Science
Mathematics
Physics
Psychology
Computational Linguistics
Engineering
Neuroscience
Quantitative Biology
Rosenstiel Center
Volen Center
Your expertise will help researchers focus on discovery while ensuring the responsible stewardship of university and sponsored funds.
Compensation
The hiring range for this position is expected to be up to $70,600, commensurate with experience and qualifications.
Join Us
At Brandeis University, your work matters. If you're passionate about supporting research, partnering with faculty, and contributing to an institution committed to academic excellence and social impact, we encourage you to apply.
