ABOUT THE OPPORTUNITY

Under the direction of the Assistant Controller, the Payroll Manager supervises the Payroll Accountants. The Payroll Manager oversees the processing of semi-monthly payroll and assists with payroll-related tax and income reporting such as State Quarterly reports, W2s, and 1095s. This position will work closely with Payroll, PEO (Personnel Employment Organization), the HR People & Culture team, and other payroll related vendors to ensure processes are completed in a timely manner. The Payroll Manager is responsible for monthly and annual processes such as reconciliations and assists with audit requirements. 

LOGISTICS

Internews has US offices in Arcata, CA and Washington, DC which support a hybrid workforce with staff working remotely, fully in-office, or partially remote. This is a remote-based role, and candidates based anywhere in the Pacific or Mountain time zones of the United States will be considered. The successful candidate will be expected to complete time-sensitive tasks and participate in meetings with Pacific time zone-based colleagues, requiring occasional flexibility to work outside traditional business hours for candidates in the Mountain time zone. 

Applications will be reviewed on a rolling basis, so candidates are encouraged to apply soon. 

OUR COMMITMENT TO FOSTERING A CULTURE OF BELONGING

We are an organization of dynamic, mission-driven individuals who are passionate about our core values and about supporting positive change in the world. We pride ourselves on our commitment to innovation and flexibility. We believe that diverse teams are strong teams and work to support an ethic of belonging, dignity, and justice for all people. Our current team includes a mix of genders, parents and non-parents, and people of multiple races, nationalities, ages, sexual orientations, and socioeconomic backgrounds. We are an EEO employer and encourage candidates of all races, genders, ages, orientations, ethnicities, and national origins to apply, and welcome those with alternative backgrounds and experiences. 

DAY-TO-DAY TASKS will include: 

• Supervise and mentor Payroll Accountants and Payroll Finance Associates, fostering professional growth and development.
• Ensure corporate payroll is accurate and completed in accordance with payroll dates. 
• Ensure PEO processing with multiple vendors is accurate, timely, and complete; identify, recommend, and implement plans to improve processes.
• Maintain payroll records in accordance with the organization's record retention policy. 
• Reconcile general ledger balance sheet accounts related to payroll monthly.
• Review reconciliation prepared by payroll staff for balance sheet accounts.
• Review payroll processing to ensure accuracy related to deductions, advances, HR Allowances, retirement/pension and taxes, identify and resolve issues as needed, escalating to supervisor if necessary.
• Review disbursements and journal entries to assure proper coding and approvals.
• Complete audit related requests such as DBA, 401k, and Annual Audit requests.
• Review all state and federal quarterly and annual tax returns, including but not limited to W2s, W3, and 941s prepared by Payroll Accountants; ensure filings are completed in a timely manner.
• Maintain confidentiality in all payroll and personnel matters.
• Make recommendations and support continuous improvement of accounting processes related to Payroll, including actions taken to mitigate identified financial and business risk situations.
• Make recommendations during the development and introduction of payroll processes and procedures for improved accuracy and efficiency.
• Create and maintain updated Standard Operating Procedures (SOP) within the Payroll Department.
• Provide coaching on Finance & Accounting / Payroll best practices to staff in other departments as needed.
• In all duties, uphold Internews' Core Values and demonstrate commitment to fostering a culture of belonging. 
• Other duties as assigned. 

Required

• Minimum five years of payroll experience with increasingly complex responsibilities including direct supervisory experience. 
• Associate's degree OR equivalent lived/professional experience.
• Proficiency with software programs including MS Office, Adobe Acrobat, Teams, and Zoom.
• Advanced MS Excel skills, including pivot tables and formulations. 
• General knowledge of not-for-profit Generally Accepted Accounting Principles (GAAP). 
• Experience in the implementation of accounting processes for best practices, efficiency, and standardized internal control processes.
• Technical and logistical problem-solving capabilities and ability to manage competing deadlines. 
• High degree of social adaptability and sensitivity to cultural differences.
• Excellent interpersonal and oral and written communication skills.
• Proven ability to effectively mentor direct reports.
• Technical and logistical problem-solving capabilities and ability to manage competing deadlines.
• Excellent interpersonal and oral and written communication skills.
• Ability to self-manage competing deadlines.
• Excellent organizational skills. 

Preferred

Note: Candidates who do not have these preferred qualifications, but who are interested and willing to learn, are encouraged to apply. 

• Bachelor's degree in accounting, business, or a closely related field.
• Experience in multi-state payroll.
• Working knowledge of Uniform Guidance 2CFR200.
• Experience with enterprise-level non-profit accounting software. 
• Experience training staff in accounting procedures, to a variety of skill levels.

About Internews

Internews is a media support nonprofit working in 100+ countries. We train journalists, advance internet freedom, and help media outlets become financially sustainable – so that everyone has trustworthy information to make informed decisions and hold power to account.

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