Part-time Senior Executive Administrator

Office of the Executive Vice President for Finance & Administration

Be the force behind strategic leadership.

Are you a highly organized, detail-oriented professional who thrives in fast-paced, high-stakes environments? Do you anticipate needs before they arise and take pride in enabling senior leaders to operate at their best? If so, this is an opportunity to play a critical role at the center of institutional leadership.

We are seeking a Senior Executive Administrator to provide high-impact support to the Executive Vice President for Finance and Administration (EVPFA) and the Chief Investment Officer. In this highly visible, part-time role, you will be a trusted partnerâ”ensuring seamless operations, driving efficiency, and enabling strategic decision-making at the highest levels.

The hiring range for this position is $44.2k - $47.5k.

Please note this is a part-time position working 17.5 hours per week.

Why This Role Matters

This is more than administrative support. You will:

• Enable executive leaders to focus on strategic and fiduciary priorities

• Serve as a central hub of communication and coordination across the university and external partners

• Bring structure, clarity, and precision to complex workflows and high-level operations

Your work will directly contribute to the effectiveness of leadership and the success of key institutional initiatives.

What You Will Do

Drive Executive Effectiveness

• Manage complex calendars, travel, and priorities with precision and foresight

• Ensure leaders are fully prepared with briefings, materials, and logistics

• Anticipate needs and proactively solve problems before they arise

Be a Trusted Point of Contact

• Interface with senior leaders, faculty, trustees, and external partners

• Triage and manage inquiries with sound judgment and professionalism

• Draft high-level communications aligned with institutional priorities

Ensure Operational Excellence

• Oversee daily office operations with accuracy and consistency

• Support budgeting, documentation, and administrative systems

• Maintain organized records and ensure smooth coordination across teams

Support High-Level Meetings & Governance

• Coordinate meetings, agendas, and materials for executive and board-level discussions

• Capture key decisions and follow up on action items

• Manage logistics for internal and external engagements

Contribute to Projects & Process Improvement

• Support special initiatives and cross-functional efforts

• Identify opportunities to streamline workflows and improve efficiency

• Ensure deliverables are timely, accurate, and impactful

What You Bring

• Bachelorâ™s degree (or equivalent experience) with 5â“8+ years of executive-level administrative support

• Experience supporting senior leaders (SVP level or above preferred)

• Exceptional organizational and prioritization skills

• Strong judgment and ability to handle confidential information with discretion

• Clear, professional communication skills

• A proactive, service-oriented mindset with high attention to detail

Work Arrangement

• 50% FTE (part-time)

• Schedule is open for conversation

• Office-based environment

Why Join Us

This is a unique opportunity to:

• Work closely with senior leadership on high-impact initiatives

• Build deep visibility across the organization

• Contribute meaningfully while maintaining part-time flexibility

Ready to make an impact behind the scenesâ”where it matters most? Apply today.

About Brandeis University

As a medium-sized private research university with global reach, we are dedicated to first-rate undergraduate education while making groundbreaking discoveries. Four major academic units with 3,600 undergraduates and 2,050 graduate students comprise the University: the College of Arts and Sciences, the Heller School for Social Policy and Management, the International Business School, and the Rabb School of Continuing Studies. In 1985, Brandeis was elected to membership in the prestigious Association of American Universities (AAU), which represents the 62 leading research universities in the United States and Canada. Brandeis has been ranked among the top 35 national universities by U.S. News & World Report every year since the rankings’ inception. Our 235-acre campus is located in the suburbs of Boston, a global hub for higher education and innovation. Our faculty are leaders in their fields, as passionate about teaching and mentorship as they are about pushing the boundaries of knowledge. Our students are motivated, compassionate, curious and open to exploring new and challenging experiences. Brandeis was founded in 1948 as a nonsectarian university under the sponsorship of th...e American Jewish community to embody its highest ethical and cultural values and to express its gratitude to the United States through the traditional Jewish commitment to education. By being a nonsectarian university that welcomes students, teachers and staff of every nationality, religion and orientation, Brandeis renews the American heritage of cultural diversity, equal access to opportunity and freedom of expression.

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