We are seeking an Assistant Administrator who will provide leadership and manages administrative, financial and operational activities of a large academic or research department and reports directly to an Administrator. The Assistant Administrator will focus on assigned areas of responsibility which may include financial management, strategic projects and initiatives, research and/or academic administration, human resources, staff leadership, and facilities/space planning. The Assistant Administrator supports the implementation of the department’s programs and objectives.

Specific Duties & Responsibilities

Financial Management

• Participate in annual budget planning and preparation, projections, and reporting.
• Provide financial analysis and program planning support.
• Advise on resource needs and financial risks facing the department.
• Oversee fiscal management for sponsored research funding and other accounts: e.g. general funds, gifts, endowments, student scholarships and petty cash funds.
• Provide complex financial and other reports.
• Oversee financial analysis processes, analyze business critical systems, and proactively resolve issues.
• Ensure compliance with accounting policies and procedures and ensure that grants and contracts are administered appropriately.
• Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, check requests, and telephone service requests.
• Prepare electronic budgets and expenditure transfers.

Operations Management

• Collaborate with faculty and administrative leaders to ensure efficient operations.
• Develop systems for administrative workflow in accordance with departmental goals.
• Provide management support to the Administrator to ensure efficient and effective administration of the department.
• Supervise and/or indirectly manage financial and administrative staff.
• Oversee the use of resources in accordance with plans and budgets.
• Recommend corrective actions including reallocating resources, reprioritizing, and/or recommending modifications/variance to established plans or budgets.
• Develop standards of performance for activities, monitor performance, and implement corrective actions as necessary.
• Develop and promote policies and procedures to improve the operations of the department.
• Assure compliance with all University and funding agency regulations.

Program/Project Planning & Development

• Participate in departmental strategic planning and goal setting for growth and viability
• Collaborate with Administrator on long-term planning and analysis and resolution of short-term issues.
• Develop and implement operational plans to ensure program performance.
• Identify opportunities for continuous improvement in support of internal controls and financial reporting processes.

Human Resources

• Work closely with department, divisional, JHU Human Resources staff and Administrator on routine and non-routine HR issues.
• Assist as needed with faculty and staff recruitment, appointments, faculty salary packages, retention, and job actions.
• Other duties as assigned.

• Bachelor’s Degree in Finance, Accounting, Business, or related field.

• Six years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of an academic, clinical and/or research department/center/unit including prior financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources).

• Supervisory experience.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Master’s Degree in a related field.

Technical Skills & Expected Level of Proficiency

• Financial Administration - Advanced
• Financial Documentation and Reporting - Advanced
• Human Resources Management - Advanced
• Operational Oversight - Advanced
• Oral and Written Communications - Advanced
• Project Management - Advanced
• Strategic Planning - Advanced

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Assistant Administrator 
Job Posting Title (Working Title): Assistant Administrator - Finance (DOM Gastroenterology)   
Role/Level/Range: ATP/04/PF  
Starting Salary Range: $85,500 - $149,800 Annually ($115,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M - F 8:30a - 5p 
FLSA Status: Exempt 
Location: Hybrid/School of Medicine Campus  
Department name: SOM DOM Gastroenterology   
Personnel area: School of Medicine 

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About Johns Hopkins University

The Johns Hopkins University (JHU) was founded in 1876 as the nation's first research university, dedicated to bringing the benefits of discovery to the world. JHU is the largest private employer in Baltimore and Maryland, making a large economic impact in the city and state. We enroll more than 30,000 full- and part-time students across ten academic divisions, offering in-person and remote learning in over 400 programs. Not only are we located in Baltimore, but we also have a presence in Washington, D.C.

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