Overview

Administrative Coordinator

Our team members advance our mission and exemplify excellence, compassion, teamwork, and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Mosaic Center team in the role of Administrative Coordinator.

Indiana University Health is seeking a mission-driven Administrative Coordinator who brings a specialized focus on financial integrity to the Mosaic Center. This role is vital for ensuring fiscal health and regulatory compliance of our workforce development initiatives. The Mosaic Center is a purpose-driven initiative dedicated to providing youth and adults across Indiana with the skills, resources, and confidence needed to achieve meaningful careers in healthcare. We work collaboratively to build individualized plans for success while embodying the IU Health values.

Key Relationships

Reports to: Executive Director - Workforce Development

Direct reports: None

Shift: Full time; Monday - Friday

Location: Mosaic Center - Indianapolis, IN

The Scope:

The Administrative Coordinator provides high-autonomy support to directors and senior leaders. This role manages the financial lifecycle coordination for the Mosaic Center, with a specific focus on grant-funded budgets and complex fund accounting to ensure seamless operations:

• Lead budget structuring, planning, and reconciliation across multiple fund codes.
• Ensure adherence to donor and internal policies while managing quarterly financial reporting.
• Direct all AP/AR, purchase orders, invoices, and expense report processing.
• Drive financial tracking and data interpretation using Oracle, QuickBooks, and Excel

Candidate Qualifications

Candidates for this position will be evaluated according to the following criteria and competencies.

• Bachelor's Degree or equivalent years of experience is required.

• 3-5 years of relevant experience is required.

• Intermediate experience receiving, analyzing, and interpreting complex data and information.

• Experience with a matrix organization and complex work environment is preferred.

• Advanced proficiency in MS Office (Word, PowerPoint, Excel).

The "DNA" for Success

• Financially Skilled: You have a deep understanding of budgets, grants, and multi-fund financial structures, ensuring total accuracy.

• Data-Confident: You are an expert at using Excel (pivot tables, formulas) and specialized financial software like Oracle.

• Organized & Efficient: You excel at managing high-volume financial and administrative tasks with extreme structure.

• Discreet & Trustworthy: You handle sensitive financial data and confidential information with the highest professionalism.

• Proactive: You anticipate budgetary needs and offer solutions before problems arise.

Indiana University Health is unlike any other healthcare system and we're looking for team members who share the things that matter most to us. IU Health leaders play a crucial role in advancing the mission of our organization and inspiring teams to make a meaningful difference in the lives of patients. As one of Indiana's largest employers and the most comprehensive medical system in the state, our vision is to lead the transformation of healthcare through quality, innovation and education, and make Indiana one of the nation's healthiest states.

IU Health is the largest health system in Indiana with nearly 40,000 team members, 15 hospitals and $8.64 billion in operating revenue. The system's programs in cancer, cardiovascular, neuroscience, orthopedics, pediatrics and transplants have received national recognition for quality patient care. IU Health, in partnership with the Indiana University School of Medicine, bring together highly skilled physicians, researchers, and educators into close collaboration to provide world-class care for children and adults and improve the health of patients and communities across Indiana.

Indiana University Health is dedicated to a fair hiring process and is committed to equal opportunity and nondiscrimination for all individuals, regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, gender identity, expression, sexual orientation, or veteran status.