The Assistant Vice President/Finance position is accountable for the day to day accounting operations of the college, to include the production of periodic financial reports, maintenance of an adequate system of accounting records and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the college's reported financial results, and ensure that reported results comply with generally accepted accounting principles

 

Manages the day to day Accounting Operations:

1. Maintain Chart of Accounts
2. Prepares Journal Entries as Needed
3. Review and Approve all personal service contracts
4. Draft Accounting Policies and Procedures 
5. Develop Internal Controls
6. Train faculty and staff at all levels in the accounting policies and procedures

 

Responsible for College Grants, Budget, Financial Reporting, Purchasing, and Eagle Compliance:

1. Prepare State ACRF Package
2. Prepare Annual Financial Statements and Notes
3. Supervise the review of the Monthly budget reports for accounting errors
4. Requested Monthly Cash Certifications and management cash balances in all accounts
5. Supervise the preparation of month end close out reports
6. Close out the Month in Colleague
7. Close out the Year in Colleague and set up new fiscal years
8. Prepare and supervise the preparation of Year End Journal Entries
9. Approve Journal Entries
10. Approve Budget Entries
11. Review Bank Reconciliations 
12. Ensure that all P-card transaction are process on a monthly basis
13. Maintain budget users in Colleague
14. Manage Self Service Banking
15. Responsible for the maintenance of the travel system
16. Manage Accounts Payable and Purchasing
17. Manage day to day accounting services
18. Manage College grants, accounting services and budgets
19. Manage EAGLE
20. Supervise the management of Foreign National Taxation
21. Responsible for the management of construction budgets
22. Provide financial and accounting service to the Durham Tech community
23. Provide training on all financial systems to the staff and faculty at Durham Tech as needed.

 

 

Participate in long-range and short-term planning for the operation of the college:

1. Serve in strategic planning, helping to assure appropriate consideration of fiscal and related matters in those efforts
2. Assist the vice presidents, division heads, deans and other leaders in the college to assure appropriate consideration of fiscal related concerns in the development of program planning.
3. Work with the vice president, and others that they my assign, to develop division and/or departmental budgets
4. Help monitor compliance with the budget at all levels
5. Assist in the development and maintenance of the college budget
6. Other planning activities as assigned.

 

• Bachelor's degree in accounting, business administration, or related field.

Preferred Qualifications: 

• Minimum of 5 years of related experience with increasing levels of responsibility

• Master's degree in accounting, business administration, or related field with a minimum of 4 years of related experience with increasing levels of responsibility

• Certified Public Accountant

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