1. Financial Services Manager: Provides comprehensive financial services (educational, research and/or clinical) for which (s)he is accountable. Escalates issues or concerns on financial, operational services and administrative business affairs to the Director, Finance & Administration. 2. Financial Analyst and Advisor: With the Director, builds financial plans for the unit. Provides comprehensive financial information, analysis and reporting. Monitors and evaluates use of financial resources; recommends adjustments; takes action as appropriate. Oversees, monitors, and authorizes daily financial transactions per policy. Responds to financial inquiries from Dean/ Director/Chair. Identifies available financial resources (current/future); recommends efficient resource deployment to support unit objectives. Prepares all funds budgets. Enables academic leadership focus on program activities by: managing financial support services for the unit; assessing financial and/or operational challenges and opportunities and solving for and/or leveraging these working with the Director and/or others as appropriate; facilitating and strengthening the interface between unit needs/requirements and service providers and activities. 3. Risk Manager: Implements and maintains strong internal controls. Provides reasonable assurance of effective, appropriate resource use; accurate financial information; adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action to protect Yale's assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely and appropriate manner. Ensures all faculty and staff know regulations, policies, procedures and Yale requirements that pertain to their scope of activity. Escalates issues to the Director, Finance & Administration as appropriate. 4. University Citizen: Connects the unit and University through communication, alignment of priorities, and active participation in University administrative priorities. Implements initiatives generated by the Director, Finance & Administration and the University. Represents unit needs, challenges, and opportunities at the Director, and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others. 5. Talent Manager and Developer: Effectively attracts, retains, and develops high quality talent. Collaborates with HR partners and Director in selection, performance management and career development processes, and addresses employee relations issues in accordance with University guidelines and contractual agreements. With the Director, assesses non-faculty personnel and unit's future talent needs. Cultivates a diversity of backgrounds and perspectives in the unit. Maximizes employee performance and creates an environment that encourages professional growth and career development of employees. Plays a critical role in onboarding and orienting any new Director, Finance and Administration to the unit's finances and book of business. 6. Strategic Resource: With the Director (and, when appropriate, with the Dean/Director/Chair or other key staff) contributes to shaping the unit's financial and operational priorities and the strategic planning process. Translates strategy into actions; assesses resources available for unit goal achievement, e.g., funding, space, technology, staff capabilities and capacity; recommends resource uses to achieve short and long-term goals; identifies factors that may impact the unit's ability to meet its mission and goals. Recognizes and raises potential issues, ideas and solutions to Director.
Required Skill/ability 5: Demonstrated supervisory and leadership experience. Ability to manage people effectively and inspire high levels of commitment and performance and ability to build strong relationships.
Posting Position Title: Associate Director 2, Finance
Required Skill/ability 3: Thorough working knowledge of accounting, financial reporting and analysis. Demonstrated experience with budgets, forecasts, financial plans. Experience integrating multiple pieces of financial information to identify themes, trends and issues.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Associate Director 2, Finance
Required Skill/ability 1: Well-developed managerial, decision-making, planning, organizational, problem solving and leadership skills. Ability to work collaboratively and effectively with strong and adaptable communication skills, written and verbal with the ability to address the needs of individuals at all levels within the department and university.
Required Skill/ability 4: Demonstrated experience with Microsoft Office, including Excel, Word and Outlook. Database management skills. Demonstrated experience in financial reporting and management of financial resources.
Required Skill/ability 2: Demonstrated ability to manage time and resources effectively, measure and monitor progress and redirect effort as needed and anticipate changes in the business environment and proactively manage change.
Bachelors' degree and 7 years of experience or equivalent combination of education and experience.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.