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Human Resources/Finance Assistant, Office of Graduate Medical Education
University at Buffalo
Details
Posted: 04-Jul-25
Location: Buffalo, New York
Type: Full-time
Internal Number: 6356254
Human Resources/Finance Assistant, Office of Graduate Medical Education
Position Information
Position Title: Human Resources/Finance Assistant, Office of Graduate Medical Education
Department: Graduate Medical Education Operations
Posting Link: https://www.ubjobs.buffalo.edu/postings/57897
Job Type: Full-Time
Posting Detail Information
Position Summary
The Human Resources/Finance Assistant provides basic support to the Graduate Medical Education (GME) Human Resources and Finance teams, aiding in financial record-keeping, data entry, and administrative processes. This role ensures accurate and timely processing of financial transactions, supports budget activities, and collaborates with internal and external stakeholders, including residency program directors/coordinators and university accounting departments. In this position, your primary responsibilities will include:
Finance and Accounting
Finance and Accounting
- Learn to maintain and reconcile financial records across multiple GME accounts, including accounts payable/receivable, general ledger entries, and variance analysis using systems such as SIRI and Concur.
- Assist in the preparation and processing of financial transactions such as disbursements, deposits, travel reimbursements, and credit card expenses in accordance with university and UBF guidelines.
- Support budget and fund oversight by assisting with annual budget coordination, overseeing resident-related funds, and contributing to programs like dosimeter invoicing and equipment logistics.
Human Resources Support
- Provide assistance to HR functions, including entering and updating HR data in university systems
- Monitor and update key HR records, such as termination dates and visa expiration dates, as needed.
- Review various HR forms, including but not limited to I-9s, tax forms
Resident Professional Liability Insurance
- Learn to support the professional liability insurance process
- Oversee the application process for residents/fellows on offsite rotations not covered under current hospital policies.
- Communicate with program coordinators, residents, and credentialing agencies to verify professional liability eligibility and maintain accurate records.
The role requires strong attention to detail, organizational skills, and the ability to develop finance/HR skillset to uphold the integrity of financial operations and compliance with university and department procedures.
Learn more:
- Being a part of the University at Buffalo community.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum Qualifications
- Familiarity with Windows and Microsoft Office Suite, particularly Excel.
- Strong communication, time management, and interpersonal skills.
- Excellent analytical and organizational abilities.
- A demonstrated interest in working with numbers and supporting people.
Preferred Qualifications
- Bachelors degree in Accounting, Finance, or a related field, or two or more years of relevant experience in a finance-related role
- Advanced proficiency in Microsoft Excel
- Basic understanding of payroll processes, including labor costs, taxes, and employee benefits.
- Familiarity with UB systems such as Accufund, SIRI, Concur, and ShopBlue is a plus.
- General knowledge of the General Ledger (GL).
Physical Demands
Salary Range
$45,000 - $55,000
Special Instructions Summary
Is a background check required for this posting?
No
Contact Information
Contact's Name: Melinda Camp
Contact's Pronouns:
Contact's Title: GME HR Coordinator
Contact's Email: mcamp@buffalo.edu
Contact's Phone: 716-829-5076
Posting Dates
Posted: 07/03/2025
Deadline for Applicants: Open Until Filled
Date to be filled:
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About University at Buffalo
The University at Buffalo (UB) #ubuffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowl¬edge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society.
UB is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
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