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Sponsored Programs Finance Administrator - Hybrid
Wellesley College
Application
Details
Posted: 02-Jul-25
Location: Wellesley, Massachusetts
Employment Type:
Full-time
Organization Type:
Higher Education Institution
Required Education:
Bachelor’s
Job Description
Responsible for the daily financial monitoring of assigned sponsored research grants and contracts. This position will work closely with faculty, department administrators, the Wellesley Centers for Women, the Provost’s Office, the Office of Sponsored Research, Finance and representatives from various awarding and subrecipient agencies.
Primary Position Responsibilities:
Assume primary responsibility for supporting assigned PIs regarding financial management of their grants/projects from award through close-out
Prepare, review with PI and Director of Post Award Services, and submit all financial reports for assigned grants/PIs
Support researchers in the fiscal management of their grants/projects through financial analyses and forecasting. Invoice and apply payments to subcontracts and work with Director of Post Award Services and other positions/departments to facilitate problem solving
Through regular review of internal policy and procedure and external terms, conditions and regulations, indentify updates to policy and practice necessary and work with Director of Post Award Services and other College departments/positions to implement
Work with Principal Investigators and others to ensure timely requests for a no cost extensions and budget revisions
Set-up and maintain grant awards in the Workday System.
Work with Provost Office, Budget Office and Human Resources to ensure proper salary allocation of faculty and research staff to external awards, respond to payroll inquiries regarding grant funding, and review effort reports to meet federal requirements.
Identify equipment purchased on federal awards for inclusion in institutional internal tracking system managed by central college staff
Assist in implementation of training programs developed by Office of Sponsored Research, Wellesley Centers for Woman, Controller's Office and Director of Post Award Services
Assists the Director of Post Award Services in handling all aspects of post award accounting operations
Other duties as assigned
Basic Qualifications:
Bachelor's degree
3+ years of related experience in post award services, preferably in a higher education setting
CRA or CFRA preferred
Skills and Abilities
Strong ability to prioritize and organize work effectively, adhere to tight and established deadlines
Effective and professional verbal and written communication skills
Ability to perform work with limited direction and guidance
Ability to work independently and as part of a team
The role is hybrid with three days in the office, two days remote after a 90 day introductory period.
Company Description
Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.
Competitive Compensation: Experience competitive wages ensuring your dedication is recognized and rewarded.
Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.
Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.
Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!
About Wellesley College
Founded on the radical belief that educating women leads to progress for everyone. Wellesley College has long championed intellectual rigor, diverse perspectives, and impactful leadership. For nearly 150 years, Wellesley graduates have been a powerful force for good in the world—pioneering scientists, environmental revolutionaries, U.S. secretaries of state, civil rights activists, investment trailblazers, network news producers, and genre-defying artists. We know from experience that the boldest ideas and the most enduring solutions emerge from a variety of voices, backgrounds, and experiences.
Located on a stunning campus just 30 minutes outside of Boston, Wellesley College is one of the most academically challenging institutions of higher education in the country, and widely acknowledged as the top women’s college in the world.
The College is dedicated to ensuring every student has the opportunity to thrive, regardless of race, ethnicity, religion, nationality, physical ability, or any other identity. Our student body reflects this commitment, with the Class of 2028 consisting of 18% who are the first in their families to attend a four-year inst...itution, 55% coming from multilingual homes, and 54% identifying as domestic students of color.
Wellesley actively seeks faculty and staff who share our dedication to diversity, equity, and inclusion. As an Affirmative Action/Equal Opportunity Employer, we encourage candidates who resonate with these values to apply.
Our vibrant academic community values rigorous inquiry, cross-disciplinary collaboration, and practical application. Wellesley’s acclaimed faculty are at the forefront of their fields and students are consistently challenged to reach their full potential. While we are the ones who so often become the “firsts”—but we are even prouder of the “nexts” our community makes way for.
Wellesley College provides a robust array of benefits and resources for employees, including comprehensive health plans, wellness programs, continuing education, and competitive retirement plans. To learn more about the benefits of joining Wellesley, please visit wellesley.edu/hr/benefits.