Background This position is a part of University Services Finance and supports Parking & Transportation Services (PTS), a self-supporting unit of the University of Minnesota within Auxiliary Services. The department is responsible for the administration, operation and maintenance of reliable and efficient transportation services on the Twin Cities campus including transit, parking, fleet, streets, walkways and way-finding.
PTS Vision Enhancing your way around the University with innovative multi-modal transportation solutions.
PTS Mission Facilitating safe and effective integrated transportation systems providing for pedestrians, bicycles, transit and vehicles.
University Services Finance endorses a “work with flexibility” approach. Work location options for this position include working partially remote or entirely in the office and are based on the work of the position.
40% Financial Statements Development and Management Reporting
ïƒ˜ Initiate, coordinate and prepare or assign journal entry processing ïƒ˜ Monitor for comprehensive compliance revenue and expense postings or transfers between multiple University units against multiple contracts, real estate leases, and formal and informal upper management agreements. ïƒ˜ Calculate the monthly and year-end financial statement accruals according to reporting requirements for all Parking, Transit, Transportation, Bus Pass and Street divisions. ïƒ˜ Act as a department professional accounting resource / accounting unit expert for one Principal and one Executive Accounts Specialist. ïƒ˜ Analyze and reconcile revenue and expense between University Enterprise Financial System (EFS) general ledger and Auxiliary Services general ledger JD Edwards (JDE) Financial Statements. ïƒ˜ Coordinate, create, and produce multiple analytical management financial reports including detailed point-of-sales data for parking cars during major University and non-university on-campus events. ïƒ˜ Coordinate, create, and produce monthly comprehensive financial statements on a defined deadline schedule and compile financial statement notes for senior departmental management. ïƒ˜ Maintain financial statement design, format and chart of accounts according to management specifications utilizing JD Edwards software and statement report writer. ïƒ˜ Prepare ad-hoc comprehensive management reports from all financial data for department internal use and external cooperation as requested. ïƒ˜ Coordinate monthly sales tax filing for all external parking revenue with Executive Accounts Specialist. Review, verify or revise work papers prior to filing to meet statutory deadlines. Perform high level subsequent reviews of taxes paid and adjust as required to match totals included in final / closed monthly JD Edwards produced statements. ïƒ˜ Provide multiple report/working papers for Unrelated Business Income Tax filing for major stadium events.
25% Cash Control Verification, Audit, and Safeguarding of Assets ïƒ˜ Audit and reconcile parking facilities sales transactions per the PTS Cash and Ticket Control custom sales reports to various staff attendant paper source documents and bank deposit records. ïƒ˜ Direct Accounting Student Intern work of investigating and adjusting cash sale overages / shortages and total transaction errors, and credit card reconciliations. ïƒ˜ Compile the cash over/short data and then issue employee investigation reports to parking supervisors to review with staff attendants. Identify and document related suspicious behavior or patterns of cash transaction errors maintaining the highest level of confidentiality and report these conclusions to Accounting Manager and/or Assistant Director of Finance. ïƒ˜ Manage computerized reconciliation cash over/short reports for 19 automated parking pay stations. Follow up as needed with Principal Cashier to investigate revenue control or cash safeguarding steps needed. Elevate and report potential fraud risk situations to management ïƒ˜ Monitor reconciliation reports of change fund safe balances to multiple daily cashier safe counts. Investigate and resolve differences with the Principal Cashier accountable for cash assets. ïƒ˜ Troubleshoot, resolve and conduct complex in-depth reviews of reconciling differences through formalized process and data review steps. Report unexplained differences to Assistant Director of Finance.
20% Annual Budgeting and Fiscal Year End ledger Close ïƒ˜ Analyze prior year expenses and then work with each PTS Assistant Director and Manager of a Parking division to provide full costing of elements related to implementing new and recurring strategic objectives. Prepare zero-based and incremental cost spreadsheets to support the annual budget with completeness for submission to the Department Director and Auxiliary Services Associate Vice President. ïƒ˜ Perform as key team member for both budget entry and year end entry into both the Enterprise Financial System (PeopleSoft) and JD Edwards general ledgers. Coordinate with student interns making necessary budget entries in JD Edwards.
15% Supervision and Administration
ïƒ˜ Perform as lead worker and unit expert for A/P, A/R and Cash Control activities and advise staff with respect to implementing reporting principles applicable to the Parking division’s JD Edwards general ledger and management operating statements preparation. ïƒ˜ Supervise and provide financial training for two student Accounting Interns. ïƒ˜ Update and periodically review subsidiary accounts receivable ledger security profiles. Maintain proper separation of duties of staff to preserve proper audit controls. ïƒ˜ Consult with Accounting Manager on financial and operational topics with direct impact to financial statements. ïƒ˜ Participate in departmental large scale stadium event planning meeting and periodically participate and give guidance to operational staff on topics of cash control. ïƒ˜ Create and maintain documentation on position processes and procedures. ïƒ˜ Participate in annual reviews of attendant manual and other departmental documentation in areas involving cash handling or accounting processes. ïƒ˜ Assist with other departmental tasks, as requested
Minimum Qualifications ïƒ˜ BA/BS plus four years of professional experience and/or an equivalent combination of education and experience to equal eight years. ïƒ˜ Intermediate experience with MS Word, MS Excel, Gmail, Google Documents or similar programs. ïƒ˜ Experience with fully integrated database financial systems. ïƒ˜ Ability to work independently, multi task, set and/or adjust work priorities. ïƒ˜ Detail-oriented with excellent organizational skills. ïƒ˜ Strong analytical skills. ïƒ˜ Effective verbal and written communication.
Preferred Qualifications ïƒ˜ BA/BS in Accounting, Finance, or related field. ïƒ˜ Knowledge of University policies and procedures. ïƒ˜ Knowledge of University Services’ and Auxiliary Services financial reporting systems. ïƒ˜ Training and experience with University Enterprise Financial System (EFS) general ledger. ïƒ˜ Flexibility and willingness to accept change. ïƒ˜ Team-oriented, professional work style yet ability to work independently, as needed. ïƒ˜ Project leadership experience with financial systems. ïƒ˜ Experience with Crystal Reports or similar data mining, query report writing tools. ïƒ˜ Prior supervisory experience and/or willingness to learn a leadership skill for successful organization of student interns work in the department.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.