The Office of the Vice Provost for Graduate Education (VPGE) is a dynamic and fast-paced team that delivers programs to Stanford's 9,000+ graduate students and 2,400+ postdoctoral scholars. We work collaboratively across the university with schools and other vice provost areas to enhance the graduate educational experience. VPGE supports programs, administration, and service to the university community and graduate students in five portfolio areas: fellowships and funding, professional development, diversity and inclusion, interdisciplinary learning, and academic guidance.
As VPGE's Administrative and Finance Associate, you'll use your customer service strengths to provide administrative and operational support to our vice provost unit. You will be critical in supporting our mission: to ensure that every graduate student receives the best possible educational experience. Are you personable and proactive with a high-level of customer service and attention to financial detail? Do you enjoy working with a dynamic team and supporting students? Then this position may be the right fit for you!
This is a continuing full-time (40 hours per week) position where the work can be performed with the expectation of being onsite 4 days per week and reports to Director of Finance, Fellowships, and Operations.
In this role, you will:
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Respond to inquiries and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
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Perform duties associated with scheduling, organizing, and operating an office. This includes recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
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Arrange travel in compliance with unit, university, and sponsor policies.
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Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
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Maintain office supplies and equipment, obtain vendor quotations, and coordinate office moves as needed.
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Serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit, reporting any incidents or potential safety problems to appropriate representatives.
To be successful in this role, you will bring:
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High school diploma and three years of administrative experience, or combination of education and relevant experience.
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Proficient computer skills and demonstrated experience with office software and email applications.
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Demonstrated success in following through and completing routine tasks.
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Strong organizational skills and attention to detail.
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Ability to prioritize and multi-task.
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Strong verbal and written communication skills.
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Excellent customer service and interpersonal skills.
In addition, preferred requirements include:
How to Apply
We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and resume along with your online application.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
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Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
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A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
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A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
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Discovery and fun. Stroll through historic sculptures, trails, and museums.
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Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Additional Information
- Schedule: Full-time
- Job Code: 4102
- Employee Status: Regular
- Grade: E
- Requisition ID: 93358
