Rutgers, The State University of New Jersey, is seeking an Assistant Director, Finance and Operations for the Institute for Families. Under the guidance of the Managing Director, the Assistant Director of Finance and Operations leads the Institute's administrative capacity to manage a portfolio of more than $40M in program commitments supported through a team 70+ full-time, 25+ part-time and over 100 consultants and contractors delivering statewide services through four different facilities. This position is responsible for oversight of all contracting, budgeting, human resource, and operational functions for the Institute, including facilities, technology and other administrative support areas, and works closely with the Managing Director on strategies related to the Institute's sustainability and development.
Among the key duties of this position are the following:
Responsible for achieving optimal operational efficiencies within the current University environment so that the Institute may excel in meeting its existing award commitments and satisfy stakeholder expectations while building processes and capacity to support healthy, strategic growth toward realizing its mission and vision.
Directs how the Institute applies Rutgers policies and procedures to contracting, financial and human resource functions, and works in tandem with the School's Business Services Team to complete required processes and reports.
Supports the Managing Director in all program/organization planning development efforts, and leads members of the organization's Executive Management Team in managing fiscal activities and contract requirements on all awards.
Works independently to meet the organization's strategic objectives, with minimal supervision, possess specialized knowledge in finance and business administration, particularly related to state and federal awards, and have experience working with a diversity of funders and external stakeholders.
Minimum Education and Experience:
Master's degree in management, business, human resources, or a related discipline or equivalent combination of education and experience.
A minimum of five years of progressively responsible financial, human resources, and operational management experience in large organizations supported by with a diversity of funding streams, and comprehensive experience in strategic business and financial planning.
Required Knowledge, Skills, and Abilities:
Demonstrated ability to develop and implement strategies, plans and budgets in a complex, fast changing environment.
Proven ability to contribute to strategic planning initiatives.
Proven leadership and management of a diverse operation.
Proven ability to work in an entrepreneurial, fast changing environment.
High professional standards with the ability to effectively manage competing requirements and work with varied management styles.
Use of personal vehicle in order to travel for business demands; a valid driver's license would be required for this position.
Ten years of demonstrated success with finance and budgeting strategies and practices, human resources management, fiscal analysis and reporting and information technology programs in support of a highly complex organizational environment performing organization
Specific knowledge of Excel and the MS office suite, Oracle, PeopleSoft, Cloud Financials. Must be able to work on Windows based and computers and quickly learn navigation of university-applied software systems.
Physical Demands and Work Environment:
Ability to travel to statewide meetings and support activities across IFF's four sites.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.