Johns Hopkins Center for Talented Youth (CTY) is seeking a Senior Director of Finance & Administration who is a key member of CTY's strategic leadership group and reports to the Executive Director. The Senior Director serves as CTY's chief financial and administrative officer and oversees finance (including accounting, budget planning, grants and contracts, purchasing, and accounts payable), facilities, risk, privacy, information systems, business solutions services and indirect oversight to human resource services. While nested within John Hopkins University, CTY's constituency is primarily children under the age of 18, their families, and K-12 educators. CTY has approximately 200 full time staff and employs an additional 1,200 casual and 1,700 seasonal staff on an annual basis and operates programs both domestically and internationally.
The location of the role is in Baltimore, Maryland. The primary reporting relationship is to the Executive Director of Johns Hopkins Center for Talented Youth and the secondary reporting relationship is to the Vice President, Chief Financial Officer and Treasurer & Vice President and Chief Administrative Officer. Direct reports to this position include: Finance, Facilities, Risk, Privacy, Information Technology, and Business Solutions and indirect oversight to Human Resources and Risk staff.
The Senior Director of Finance and Administration is the Divisional Business Officer (DBO) for CTY, and as such, serves as the CFO/COO with oversight of key administrative functions and is responsible for strategically leading, planning, and organizing the administrative functions of the Center. As a member of the Executive Director's leadership team, the Senior Director of Finance and Administration is expected to occupy a prominent leadership role in the Center and at the University level, to represent the Center's interests effectively, and collaborate with peers in the other schools and business units on enterprise-level administrative planning. The Senior Director of Finance and Administration works collaboratively with CTY's strategic leadership group members, faculty, and staff as well as leadership across the university, with other divisions, and with legal advisors and University Administrative Staff.
In collaboration with the Executive Director and other CTY leaders, the Senior Director for Finance and Administration will define and execute strategies to achieve key strategic goals by leading management efforts that are responsive to, and supportive of the overall academic priorities and initiatives of the Center. These efforts will play a key role in developing the School's analytics capacity, making the Center's finance operations strategic, and ensuring data-driven decision-making.
The successful candidate will develop critical operational and financial policies, systems, and initiatives essential to creating a sustainable business model for the Center. The Senior Director leads the development and annual updating of the Center's five-year financial and operational plan in support of the Center's key strategies, goals and objectives, and participates in the presentation of this to University leadership. In addition, the Senior Director:
- Updates, refines, and implements CTY's financial strategy in collaboration with the Senior Director and CTY's Strategic Leadership Group (SLG) in support of the Center's mission and five-year strategic plan
- Directs, supervises, and monitors development and administration of CTY's annual operating budget, including regular reporting to the Executive Director, staff, and CTY's Advisory Council
- Develops implements, supervises, and evaluates operational policies and procedures for all business functions
- Serves as CTY's primary liaison to the University's central business office as well as the DBOs in other University schools and centers and serves on the University's DBO Council
- Provides creative and visionary leadership in the organization and supervision of the financial and operational functions of CTY in a way that maximizes efficiency with a strong focus on strategic priorities, continuous improvement, and infrastructure development. This includes creatively utilizing operational, capital, and endowment budgets to meet CTY goals and ensure sustainability.
- Serves as a member of CTY's Strategic Leadership Group and works collaboratively across the organization to provide senior leaders and managers with the financial, risk assessment, and resource information they need to make strategic decisions
- In addition, the Senior Director manages Finance, Facilities, Risk, Privacy, Information Technology, and Business Solutions
- Works closely with Director of Human Resources to support ongoing resource allocations, staffing needs and training. This position is responsible for promoting the ongoing learning and development of their staff.
Specific Duties & Responsibilities:
- Works closely with the Executive Director and other strategic leadership in setting plans and budgets to ensure that strategic objectives and initiatives across the Center are successfully implemented managed, and maintained
- Works with the Executive Director and other strategic leadership to build and steward new, alternative and expanded revenue streams as well as expenditures in a five-year operational roadmap, and to assist in keeping plans on track and adjusting as appropriate
- Develops and coordinates the Center's annual academic and operating budget planning process, approximately $70 million post-covid, forecasts and predicts resource requirements for new and existing programs, and develops funding strategies
- Creates and maintains a sound financial environment, which includes good business practices
- Works closely with managers who process and record financial transactions to ensure timely and accurate financial information, to monitor accounts and resolve problems, to ensure compliance, to safeguard resources and reduce risks
- Develops and oversees Center-wide budget, budget planning, capital planning, funding priorities and managerial oversight responsibility for maintaining and ensuring the solid and sustainable financial position of the Center
- Leads and manages critical IT systems capital investments, CTY 4.0 Project, to include a new student information system, customer relationship management, constituent platform, learning management system and learning assessment tool
- Evaluates and advises on the impact of short and long-range planning, and the implementation of new programs and strategies
- Coordinates efforts to develop facilities rehabilitation and expansion or contraction plans as identified in leased space needs
- Manages relationship with Transwestern and JHU Real Estate office for annual space investments, parking and maintenance
- Leads and manages the finance and administration function, a team of 29 staff members, specifically serving as the direct supervisor for the Director of Finance with team of 16, Director of Information Technology (8), Business Support Services (3), and Facilities (2) by setting performance direction, conducting annual reviews, and providing general day-to- day guidance as needed. In addition, the Senior Director is responsible for the professional and leadership development of the team. Indirect oversight for Human Resources and risk management staff.
- Develops analytical tools to measure and improve the efficiency of key operational functions
- Evaluates and makes recommendations to the Executive Director for operational efficiencies across areas and leverages solutions around system management and technology
- Advises the Executive Director on allocation of funding, hiring plans, annual planning activities, revenue generation and cost reduction strategies
- Acts as Crisis Management lead for CTY Crisis Management Plan, which includes monitoring CTY's In-Person Programs for approximately 9,000 students attending academic programs at residential or day sites. These sites range to 20-24 domestic locations across the United States and two international sites in Hong Kong. Oversees annual Incident Command staff training.
- Acts as Risk Officer
- Oversees all FERPA, COPPA, GDPR and CCPA privacy implications for CTY. Working closely with Office of General Counsel, JHURA and Procurement on managing parental consent language, course descriptions, data sharing agreements, third party online applications requirements and service provider contracts
Minimum Qualifications (Mandatory):
- Bachelor's Degree in Finance, Accounting, Business Management, Administration, or a related field
- Master's degree strongly preferred
- 10+ years of progressively responsible financial and business operations experience, preferably in a large and complex organization
- Ability to think and plan strategically and possess a leadership style that works incollaboration with a wide variety of constituencies, building good working relationships using excellent oral, written and interpersonal communication skills, tact and persuasion
- Excellent management skills particularly in facilitation, team building, and coordination
- Advanced financial expertise in accounting, budget planning, and financial forecasting
- Demonstrated strategic leadership, planning, change management and process improvement skills
- Strong supervisory abilities and proven experience in managing and developing high performance teams within a highly change oriented culture
- Ability to analyze data for budgeting, operations, auditing, accounts receivable, and reserve analysis
- Understanding of and commitment to the mission
Special Knowledge, Skills & Abilities:
- Excellent problem-solving skills
- Excellent communication skills
- Ability to inspire trust and work collegially with staff, faculty members, school and campus officers, university administrators, alumni, students, benefactors, and business partners
- Demonstrated ability to achieve consensus and influence a wide range of people at various levels to achieve results in a collaborative decision-making environment
- Extraordinary attention to detail and accuracy
- Unquestionable integrity, strong work ethic, and resiliency required
- Demonstrated commitment to diversity, equity and inclusion, and ability to attract and lead a diverse workforce
Classified Title: Sr. Director Finance & Administration
Role/Level/Range: L/05/LH
Starting Salary Range: Commensurate with Experience
Employee group: Full Time
Schedule: M-F 8:30 - 5 PM
Exempt Status: Exempt
Location: Mount Washington Campus
Department name: Finance and Administration
Personnel area: Academic and Business Centers
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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