Johns Hopkins Center for Talented Youth (CTY) is seeking a Senior Director of Finance & Administration who is a key member of CTY's strategic leadership group and reports to the Executive Director. The Senior Director serves as CTY's chief financial and administrative officer and oversees finance (including accounting, budget planning, grants and contracts, purchasing, and accounts payable), facilities, risk, privacy, information systems, business solutions services and indirect oversight to human resource services. While nested within John Hopkins University, CTY's constituency is primarily children under the age of 18, their families, and K-12 educators. CTY has approximately 200 full time staff and employs an additional 1,200 casual and 1,700 seasonal staff on an annual basis and operates programs both domestically and internationally.
The location of the role is in Baltimore, Maryland. The primary reporting relationship is to the Executive Director of Johns Hopkins Center for Talented Youth and the secondary reporting relationship is to the Vice President, Chief Financial Officer and Treasurer & Vice President and Chief Administrative Officer. Direct reports to this position include: Finance, Facilities, Risk, Privacy, Information Technology, and Business Solutions and indirect oversight to Human Resources and Risk staff.
The Senior Director of Finance and Administration is the Divisional Business Officer (DBO) for CTY, and as such, serves as the CFO/COO with oversight of key administrative functions and is responsible for strategically leading, planning, and organizing the administrative functions of the Center. As a member of the Executive Director's leadership team, the Senior Director of Finance and Administration is expected to occupy a prominent leadership role in the Center and at the University level, to represent the Center's interests effectively, and collaborate with peers in the other schools and business units on enterprise-level administrative planning. The Senior Director of Finance and Administration works collaboratively with CTY's strategic leadership group members, faculty, and staff as well as leadership across the university, with other divisions, and with legal advisors and University Administrative Staff.
In collaboration with the Executive Director and other CTY leaders, the Senior Director for Finance and Administration will define and execute strategies to achieve key strategic goals by leading management efforts that are responsive to, and supportive of the overall academic priorities and initiatives of the Center. These efforts will play a key role in developing the School's analytics capacity, making the Center's finance operations strategic, and ensuring data-driven decision-making.
The successful candidate will develop critical operational and financial policies, systems, and initiatives essential to creating a sustainable business model for the Center. The Senior Director leads the development and annual updating of the Center's five-year financial and operational plan in support of the Center's key strategies, goals and objectives, and participates in the presentation of this to University leadership. In addition, the Senior Director:
Updates, refines, and implements CTY's financial strategy in collaboration with the Senior Director and CTY's Strategic Leadership Group (SLG) in support of the Center's mission and five-year strategic plan
Directs, supervises, and monitors development and administration of CTY's annual operating budget, including regular reporting to the Executive Director, staff, and CTY's Advisory Council
Develops implements, supervises, and evaluates operational policies and procedures for all business functions
Serves as CTY's primary liaison to the University's central business office as well as the DBOs in other University schools and centers and serves on the University's DBO Council
Provides creative and visionary leadership in the organization and supervision of the financial and operational functions of CTY in a way that maximizes efficiency with a strong focus on strategic priorities, continuous improvement, and infrastructure development. This includes creatively utilizing operational, capital, and endowment budgets to meet CTY goals and ensure sustainability.
Serves as a member of CTY's Strategic Leadership Group and works collaboratively across the organization to provide senior leaders and managers with the financial, risk assessment, and resource information they need to make strategic decisions
In addition, the Senior Director manages Finance, Facilities, Risk, Privacy, Information Technology, and Business Solutions
Works closely with Director of Human Resources to support ongoing resource allocations, staffing needs and training. This position is responsible for promoting the ongoing learning and development of their staff.
Specific Duties & Responsibilities:
Works closely with the Executive Director and other strategic leadership in setting plans and budgets to ensure that strategic objectives and initiatives across the Center are successfully implemented managed, and maintained
Works with the Executive Director and other strategic leadership to build and steward new, alternative and expanded revenue streams as well as expenditures in a five-year operational roadmap, and to assist in keeping plans on track and adjusting as appropriate
Develops and coordinates the Center's annual academic and operating budget planning process, approximately $70 million post-covid, forecasts and predicts resource requirements for new and existing programs, and develops funding strategies
Creates and maintains a sound financial environment, which includes good business practices
Works closely with managers who process and record financial transactions to ensure timely and accurate financial information, to monitor accounts and resolve problems, to ensure compliance, to safeguard resources and reduce risks
Develops and oversees Center-wide budget, budget planning, capital planning, funding priorities and managerial oversight responsibility for maintaining and ensuring the solid and sustainable financial position of the Center
Leads and manages critical IT systems capital investments, CTY 4.0 Project, to include a new student information system, customer relationship management, constituent platform, learning management system and learning assessment tool
Evaluates and advises on the impact of short and long-range planning, and the implementation of new programs and strategies
Coordinates efforts to develop facilities rehabilitation and expansion or contraction plans as identified in leased space needs
Manages relationship with Transwestern and JHU Real Estate office for annual space investments, parking and maintenance
Leads and manages the finance and administration function, a team of 29 staff members, specifically serving as the direct supervisor for the Director of Finance with team of 16, Director of Information Technology (8), Business Support Services (3), and Facilities (2) by setting performance direction, conducting annual reviews, and providing general day-to- day guidance as needed. In addition, the Senior Director is responsible for the professional and leadership development of the team. Indirect oversight for Human Resources and risk management staff.
Develops analytical tools to measure and improve the efficiency of key operational functions
Evaluates and makes recommendations to the Executive Director for operational efficiencies across areas and leverages solutions around system management and technology
Advises the Executive Director on allocation of funding, hiring plans, annual planning activities, revenue generation and cost reduction strategies
Acts as Crisis Management lead for CTY Crisis Management Plan, which includes monitoring CTY's In-Person Programs for approximately 9,000 students attending academic programs at residential or day sites. These sites range to 20-24 domestic locations across the United States and two international sites in Hong Kong. Oversees annual Incident Command staff training.
Acts as Risk Officer
Oversees all FERPA, COPPA, GDPR and CCPA privacy implications for CTY. Working closely with Office of General Counsel, JHURA and Procurement on managing parental consent language, course descriptions, data sharing agreements, third party online applications requirements and service provider contracts
Minimum Qualifications (Mandatory):
Bachelor's Degree in Finance, Accounting, Business Management, Administration, or a related field
Master's degree strongly preferred
10+ years of progressively responsible financial and business operations experience,preferably in a large and complex organization
Ability to think and plan strategically and possess a leadership style that works incollaboration with a wide variety of constituencies, building good working relationships using excellent oral, written and interpersonal communication skills, tact and persuasion
Excellent management skills particularly in facilitation, team building, and coordination
Advanced financial expertise in accounting, budget planning, and financial forecasting
Demonstrated strategic leadership, planning, change management and process improvement skills
Strong supervisory abilities and proven experience in managing and developing highperformance teams within a highly change oriented culture
Ability to analyze data for budgeting, operations, auditing, accounts receivable, and reserve analysis
Understanding of and commitment to the mission
Special Knowledge, Skills & Abilities:
Excellent problem-solving skills
Excellent communication skills
Ability to inspire trust and work collegially with staff, faculty members, school andcampus officers, university administrators, alumni, students, benefactors, and business partners
Demonstrated ability to achieve consensus and influence a wide range of people at various levels to achieve results in a collaborative decision-making environment
Extraordinary attention to detail and accuracy
Unquestionable integrity, strong work ethic, and resiliency required
Demonstrated commitment to diversity, equity and inclusion, and ability to attract and lead a diverse workforce
Classified Title: Sr. Director Finance & Administration Role/Level/Range: L/05/LH Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: M-F 8:30 - 5 PM Exempt Status: Exempt Location: Mount Washington Campus Department name: Finance and Administration Personnel area: Academic and Business Centers
The successful candidate(s) for this position will be subject to a pre-employment background check.
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