The Department of Finance is seeking an Associate Director Finance who will be responsible for the management of the SAIS Business Office including but not limited to budget, purchasing, accounts payable, cash receipts, grants administration, division related student accounts function. This role will oversee the Hopkins Nanjing Center financial management. Contribute towards direct budget preparation, presentation, execution and budget strategy development. Lead and develop the finance office team. Provide supervision, guidance, mentoring, problem solving and resolution support to faculty, staff and students.
Specific Duties & Responsibilities:
Manage the fiscal operations of SAIS, including components of budgetdevelopment for the graduate division with $60+ million in annual revenues andover 1000 accounts.
Oversee the fiscal operations of the Hopkins Nanjing Center with a budget of $4million.
Responsible for budget, audit tasks, accounts receivable cash management,grants management, vendor relations and acquisitions, and contract facilitation.
Contribute towards the formulation and execution of expenditure budgets for thedivision.
Compile background and historical data to develop current and future yearprojections, budget estimates, and justifications for general fund expenditures,restricted funds spending and sponsored grant spending.
Ensure that all budget allocations are executed in accordance with approved planand budgets are not exceeded.
Monitor the expenditures of all funds to assure that obligations incurred andresulting expenditures are in accordance with University policies and procedures.
Provide analysis and advice on a range of complex financial matters, analyzingnew, revised and pending policies to determine the budgetary impact on SAIS'mission and priorities.
Manage and oversee all operations and activities related to payroll for faculty andstaff (non-student).
Oversee pre and post award grants and contract management, to ensurecompliance with funding agency and University requirements including timelyreconciliation of project accounts.
Oversee the eDisclose system for submission, tracking, and review of facultyoutside commitments and potential conflicts of interest.
Directly supervise SAIS' Finance Officestaff.
Serve as lead for SAIS on any internal and external auditors to ensureappropriate financial controls and accounting/financial management policies andprocedures are in place for sound financial management practices.
Instruct and advise administrators, faculty, staff and students on/about Universityfiscal policies and procedures.
Develop and implement administrative policies and procedures to supportUniversity policies and processes where necessary.
Coordinate and communicate with faculty and staff providing guidance toprograms and departments on budget matters.
Pre-review effort forms; verify procurement card purchases; manage ISRrequisition approvals for SAIS; approve wire transfer requests; approve all journaltransfer requests, salary transfers, grant revenue and expense transfers, andpayroll transactions.
Serve as financial approved for all reimbursements submitted to CONCUR.
Serve as sole approver of all vendor payments executed via check request inSAP.
Facilitate special projects and resolve problems.
Minimum Qualifications (Mandatory):
Bachelor's Degree in Accounting, Business or related field.
8 years related experience required.
An advanced Degree may substitute for required experience, to the extentpermitted by the JHU equivalency formula.*
*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
Masters Degree in Business, Accounting or related field.
MBA Degree preferred
Special Knowledge, Skills & Abilities:
Knowledge of financial management and accounting principles.
Knowledge of Federal and Private grants compliance.
Ability to analyze and resolve complex financial issues.
Experience with financial systems and spreadsheet development.
Excellent interpersonal, communication and supervisory skills.
Ability to multi-task in fast-paced environment.
Ability to function well under stressful situations.
Ability to creatively solve problems.
Ability to communicate effectively with diverse groups of people.
Grants Manager – Senior Staff.
Student Accounts Manager—Senior Staff.
Two Accounting Assistants —Support Staff.
Payroll Specialist — Support Staff.
Classified Title: Associate Director Finance Role/Level/Range: ATP/04/PG Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F, 8:30 a.m. to 5 p.m. Exempt Status: Exempt Location: DC - District of Columbia Department name: Grants Administration Personnel area: SAIS
The successful candidate(s) for this position will be subject to a pre-employment background check.
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