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Financial Associate II (Finance Associate)

Harvard University T.H. Chan School of Public Health

USA - MA - Boston

Associate Director of Finance and Grant Administration

Harvard University T.H. Chan School of Public Health

USA - MA - Boston

Financial Associate I (Grants and Finance Associate)

Harvard University T.H. Chan School of Public Health

USA - MA - Boston

Associate Director of Finance and Administration

Harvard University T.H. Chan School of Public Health

USA - MA - Boston

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Financial Associate II (Finance Associate)

Harvard University T.H. Chan School of Public Health

Details

Posted: 07-Dec-21

Location: USA - MA - Boston

Type: Full-time

Salary: Open

Internal Number: 56381BR

The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.

The Office of Sponsored Programs Administration (SPA) supports the school's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. SPA is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform and are managed according to sponsor guidelines and University policies.

The Finance Associate will support innovative research at the world's leading public health research institution. Areas of research are focused across nine academic departments which include Biostatistics, Environmental Health, Epidemiology, Global Health & Population, Health Policy & Management, Immunology & Infectious Disease, Molecular Metabolism, Nutrition and Social Behavioral Sciences. The Finance Associate may primarily work with the Department of Environmental Health, but will have the opportunity to be exposed to research happening across the school.

The Finance Associate is an integral part of the research enterprise and manages task completion in the accounts payable (AP) and non-sponsored accounts areas. They work in close partnership with faculty members, faculty assistants, grant managers, accounting assistant and vendors. Reporting to the Finance Manager, they will manage AP task completion by others on the EH-Finance Team. They will be responsible for creating and implementing processes that increase team efficiency, and ensure that all departmental invoices, over 20 Airgas accounts, as well as all 40 corporate cards are paid timely. They will also manage fellowship accounts, ensuring recipients are named and appropriately costed on a timely basis. Finance Associate will report and invoice for departmental service centers. The department has a wide variety of transactions that can be international, wire transfers, direct deposits and have tax or export issues. Some of them are complex and may require collaboration with other school/University units to ensure completion in compliance with laws and regulations. Due to high volume, most invoices are managed via centralized AP E-mail Inbox that this role will oversee.

Duties and responsibilities include, but are not limited to, the following:

Management of centralized Accounts Payable inbox and ensuring of timely invoice payment by accounting assistant
Creation and implementation of financial processes that increase team efficiency
Management of 22 Airgas accounts in collaboration with Airgas, departmental labs and the accounting assistant
Ensure that all 40 corporate cards are reconciled/paid in full on a monthly basis by cardholders' or their assistants; and in accordance with HSPH Central Standard
Monitor and resolve any non-current items on Concur accrual reports that are distributed by Office of Finance bi-weekly
With independence, create and assess financial reports for departmental service centers; reconciling service rates with expenses & income to adhere to Federal and University policies
Issue Accounts Receivable invoices for departmental service centers, via Oracle AR system
Ensure that all departmental fellowship accounts have named recipients each year and that the awards are costed to appropriate accounts for the year
Monitor non-sponsored accounts for deficits and resolve deficits in collaboration with grant managers and Financial Manager
Act as back up coverage for reconciling the Committed Funds reports and the Invoice Holds reports to ensure that all payments stay current
Oversee the review of HU, HSPH, sponsor policy and guidelines for purchasing compliance in B2P - e.g. Vendor Justifications, and Debarment Forms
Performs other duties as assigned

PLEASE NOTE: The primary work location for this position is Boston, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, or MD. We are also working primarily remotely at this time due to the COVID-19 pandemic. Until our return to campus, which is anticipated to begin in fall 2021, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it. The Harvard T.H. Chan School of Public Health will support flexible work schedules upon this return, subject to individual departments' business needs.

Harvard University offers an outstanding benefits package including:

Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

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The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.

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Harvard will require COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's

5+ years of related experience is required; a combination of education and experience may be considered

The following job-specific skills and competencies are preferred:

Bachelor's Degree
Experience with financial policies and systems, and with financial reporting and/or accounts payable
Experience working with Microsoft Excel strongly preferred
Experience in an academic, hospital, research or related environment
Project Management experience
Working knowledge of research compliance issues & of key federal grant regulations
Attention to detail, organizational and time management skills
Works efficiently and effectively in a collaborative environment
Excellent written and verbal skills preferred
Strong problem solving skills preferred
Willingness to be flexible and work well with different teams/people

The following cultural competencies are also preferred:

Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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About Harvard University T.H. Chan School of Public Health

The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest. Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements. Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.

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