Manager of Budget and Finance (Hybrid) - Office of Human Resources
Washington University in St. Louis
Location: UNIVERSITY CITY, Missouri
Internal Number: JR78333
This position is responsible for managing the budgeting, financial reporting and analysis for the Office of Human Resources and Institutional Equity, which is funded by a variety of sources including CFU, Fringe, WUSM, grants, and outside sources. Flexible hybrid schedule.
Primary Duties and Responsibilities
Oversees preparation and distribution of financial reporting packages to the Vice Chancellor and Associate Vice Chancellors assigned to the separate HR and IE departments, reviewing reports before distribution for accuracy, analytical content, and relevance to departmentsâ™ operations.
Works with department stakeholders to evaluate departmentsâ™ reporting needs and identify opportunities to expand standard financial reporting.Â Remain educated in new applications to ensure effective and efficient delivery of information.
Works with personnel to prioritize expenditures and identify opportunities for savings to meet unanticipated needs without exceeding their annual budget.
Reviews current processes and make recommendations as needed for Office-wide financial reporting including faculty and staff salaries, revenues, expenses, and other areas as needed.
Budgeting and Forecasting
Manages annual budget submission for WUSM HR, CFU HR, CFU Nursery, and Fringe. Advise and guide Vice Chancellor and Associate Vice Chancellors on University budget guidelines to ensure budgets are in compliance with policies and are in alignment with WashUâ™s strategic goals.
Manages entry and balancing of the officesâ™ budgets and balancing of the departmentsâ™ budgets into the Universityâ™s budget system.Â Work with CFU, WUSM, and central IT to resolve system issues and other discrepancies.
Prepares and delivers budget supporting schedules including variance explanations.
Manages process and maintains formalized budget calendar related to internal transparency and collaboration for budget preparation and ongoing visibility into the budget to support optimization of resources.
Plans and facilitates regular budget oversight meetings.
Assists with the review and approvals non-payroll transactions for compliance with University policies and advise or provide Vice Chancellor level approval on all transactions when required and delegated.
Oversees monthly, quarterly, and annual billing processes.
Reviews and approves and payroll cost transfers as needed.
Handles all fiscal year-end procedures in conjunction with CFU and WUSM Finance.
Works with Benefits and University Finance to prepare and execute the HR fringe model.
Holds bi-weekly one-on-one meetings with the Vice Chancellor to discuss current budget.
Holds monthly one-on-one meetings with Assistant Vice Chancellors to discuss current budget.
Works with direct report to create individual personal development plans and provide guidance to ensure successful performance.
Provides learning opportunities for direct report to expand their knowledge and skill set using both internal and external resources.
Performs formal annual reviews and informal semi-annual reviews to give direct report feedback on their performance, identifying strengths and opportunities for improvement.Â Â
Works with administrators to ensure proper billing and financial training.
Performs other duties as assigned.
Uses office equipment and ability to move to on, and off-campus locations as needed.
Flexible hybrid schedule.
One year supervisory experience and five years of professional experience.
Prefer experience in an academic environment and knowledge of fund accounting and experience with Washington University Financial, HR, Workday, and other Systems.Â
Experience in budgeting, reporting and analysis with the ability to draw conclusions and make recommendations based on developed information.
Strong financial/transactional operations and workflow experience.
Strong critical thinking and analytical skills.
Excellent spreadsheet, word processing and database management skills.
Excellent interpersonal skills.
Strong leadership, analytical, critical thinking, problem-solving and accounting skills in addition to excellent communication, organizational and interpersonal skills.Â
Must have excellent customer service skills.Â
Demonstrated ability to use discretionary judgment and maintain confidentiality in working with financial and budget information.Â
Bachelorâ™s degree and two to three years of experience in financial, human resources, and administrative management, or equivalent combination of education and experience. Experience with budgeting.
$52,000.00 - $88,800.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
If you are unable to use our online application system and would like an accommodation, please emailÂ CandidateQuestions@wustl.eduÂ or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.