This position serves as the Finance Professional 2 providing support to Student Unions & Activities.  This position reports to the Finance Analyst.  This position oversees the cash offices including supervising student cashiers, manages the accounts receivable processes, works to resolve financial related issues related to Accounts Receivable and Accounts Payable.  This employee acts as a liaison to internal Student Unions & Activities and central University departments such as Office of Investments and Banking, Tax Office, Non-sponsored Accounts Receivable, Purchasing Services, Disbursement Services, and the Financial Operations Center.

Duties and Responsibilities

50% Accounts Receivable and Cash Management Oversight

• Manage the complex cash operations at two locations that includes the supervision of up to four student cashiers.
• Cash operations include the accurate and timely depositing of revenue from multiple SUA retail locations on the St. Paul, East Bank and West Bank campuses as well as the maintenance and distribution of cash funds to the retail areas.
• Assure that all cash operations are in compliance with University policy. Manage accounts receivable for Student Unions & Activities, including leases and receivables for SUA Event Services (space rentals).
• Prepare and analyze aging reports in order to ensure timely capture of revenue.
• Work with University departments such as the Office of Investments and Banking, Accounting Services, Non-sponsored Accounts Receivable, and Financial Operations Center to resolve issues.

20% Document Approvals, General Ledger Activity and Reports

• Reviews and approves financial transactions such as purchasing card transactions, ensuring compliance with University policies. 
• Initiate journal entries for funding transfers, cross-charges, corrections and adjustments. Research and resolve accounting issues identified during reconciliation by preparing and correcting journal entries as needed. 
• Demonstrate ability to use Chart of Accounts and infer appropriateness of Chartfield strings.
• Prepare, review, and analyze a variety of reports, accounts, reconciliations, schedules, tables and /or statements to and from internal departments, financial institutions and external agencies. 
• Research discrepancies in accounting data which includes preparing for internal and external audits.

15% Monitors and analyzes accounts for compliance with financial, reporting, and legal requirements.

• Ensure that sales tax is captured for all applicable sales by SUA and file a monthly tax return for Coffman Union/West Bank Skyway and St Paul Student Center. 
• Collaborate and communicate with the University Tax Management Office. 
• Analyze work procedures for efficiency. 
• Suggest and design necessary reports and/or schedules. 
• Identify process improvements and present them to decisionâmakers. 
• Serve as a resource during budget preparation and assist Finance Analyst with the annual budget entry process.

15% Procurement Monitoring, Chrome River Navigator, and other tasks

• Department contact for Procurement related questions.
• Serve as the Departmentâ™s Chrome River Navigator. Performs duties related to month-end and year-end close.
• Serve as back up when other finance office staff are absent. 
• Other duties as assigned.

Required Qualifications

• BA/BS with at least 2 years of professional accounting work experience or a combination of related education and work experience to equal 6 years.  
• Cash handling experience.  
• Experiences should be progressively more responsible.  

Preferred Qualifications (Preferred/selection criteria)

• Detail oriented
• Strong analytical skills
• Excellent organization skills
• Team-oriented work style
• Ability to handle multiple tasks and meet strict deadlines
• Effective verbal and written communication skills
• Experience communicating with a diverse audience
• U of MN accounting experience a plus
• Knowledge of University policies and procedures
• Experience with Excel
• Experience supervising or providing work direction
• Demonstrated customer service experience
• Proficient in the use of PeopleSoft-Financials.

About University of Minnesota Twin Cities

The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.

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