Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to over 50,000 students, 11,000 faculty and staff and 332,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls "the most ambitious campus design program in the country."
With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, global leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC's momentum has never been stronger. UC's annual budget tops $1.65 billion and its endowment totals $1.8 billion.
The Office of the Sr. Vice President of Administration and Finance is seeking an Executive Administrative Associate. The role will perform administrative staff functions for multiple executive offices requiring confidentiality and the ability to work independently with sound judgment and a sense of urgency.
Support the daily operational and administrative functions of the Sr. Vice President of Administration & Finance.
Manage and support projects using a variety of technologies with focus on quality, accuracy in a dynamic fast-paced environment.
Maintain the status of ongoing projects, compile reports and create presentations.
Manage active calendars, scheduling meetings and speaking engagements, and special events.
Coordinate travel arrangements and related meeting requirements (e.g., prepare reimbursements for university approved expenses).
Screen and evaluate incoming and outgoing correspondence and preparing responses, as appropriate.
Act as point of contact for other executive administrators, as well as for internal and external constituents.
Reconcile procurement cards and monitoring budgets.
May provide direct and/or indirect supervision to exempt and non-exempt staff (i.e., hiring/firing, performance evaluations, disciplinary action, approve time off, etc.).
Perform related duties based on departmental need. This job description can be changed at any time.
Eight (8) years of relevant work experience and/or other specialized training can be used in lieu of education requirement.
Four (4) years of relevant administrative experience.
Additional Qualifications Considered
Proven experience in an executive environment managing complex and routine administrative work effectively with knowledge of office procedures and practices.
Excellent people skills, with experience collaborating in a multi-disciplinary, diverse, and dynamic team.
Experience interfacing with senior executives, Board of Directors/Trustees, or high-profile individuals, including elected officials.
Flexible and a self-starter; being able to multi-task while also being highly detail oriented.
Effective written and oral communication skills with a keen attention to detail.
Solid interpersonal skills and a strong customer service focus.
High proficiency in a variety of technologies, including Microsoft Office 365, with the ability to troubleshoot, research and recommend solutions.
Strong project management skills with a focus on quality, accuracy and ability to shift priorities.
Physical Requirements/Work Environment
Office environment/no specific unusual physical or environmental demands.
Compensation and Benefits
UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE.
Competitive salary range dependent on the candidate's experience.
Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program.
Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans.
Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave.
Tuition remission is available for employees and their eligible dependents.
Enjoy discounts for on and off-campus activities and services.
As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).
HISTORY IN BRIEF - The University of Cincinnati is a public urban serving research institution that was founded in 1819 and today is one of the country’s largest universities offering more than 350 academic programs to more than 44,000 students. UC has many top ranked programs in areas such as Music and Arts, Medical and Human-Services, Criminal Justice and more. Located in an urban setting, UC is close to the heart of Cincinnati and allows easy access for students to enjoy all that the city offers. UC is also the alma mater of many notables such as President William Howard Taft; Albert Sabin, developer of the oral polio vaccine; Astronaut Neil Armstrong and Mary Weinberg, 2008 Olympic gold medalist. UC is classified as a Research University (Very High Research Activity) by the Carnegie Commission and is ranked as one of America’s top 35 public research universities by the National Science Foundation. UC jumped 17 spots in the U.S. News & World Report rankings in the past two years alone. In addition to being named a “green university” by Princeton Review, UC has been named one of the world’s most beautiful campuses by Forbes and Delta Sky magazines. Learn more at www.uc.edu.MISSIO...N STATEMENT - The University of Cincinnati serves the people of Ohio, the nation, and the world as a premier, public, urban research university dedicated to undergraduate, graduate, and professional education, experience-based learning, and research. We are committed to excellence and diversity in our students, faculty, staff, and all of our activities. We provide an inclusive environment where innovation and freedom of intellectual inquiry flourish. Through scholarship, service, partnerships, and leadership, we create opportunity, develop educated and engaged citizens, enhance the economy and enrich our University, city, state and global community.