Vice Chair and Director of Finance & Administration - Department of Medicine
Location: Stanford, California
Internal Number: 102372
Stanford Medicine is leading the biomedical revolution in precision health. We are transforming health care from after-the-fact diagnosis to prediction and prevention, and from one-size-fits-all medicine to personalized care that empowers people to lead healthy lives. We are leveraging the art and science of medicine to predict and prevent disease before it strikes and cure it decisively if it does.
To achieve our Precision Health vision, we are integrating, building, and leveraging our strengths in fundamental research, the new field of biomedical data science, and nine transformative biomedical platforms. As a learning health system, we will apply these advances in our hospitals and health care delivery systems within Stanford Health Care and Stanford Children's Health.
Fulfilling our promise to humanity requires the engagement of a diverse, creative, and collaborative team of professionals who work together to advance our research, education, and patient care mission. We strive to create a culture of inclusion and belonging to ensure all employees have the meaningful employment experience that is necessary to do their best work. We value and integrate justice, equity, diversity, and inclusion into all that we do to ensure equitable outcomes for our faculty, staff, and students. We are looking for leaders who can contribute to making excellence inclusive.
With a primary reporting relationship to the Chair of Medicine and a secondary reporting relationship to the Associate Dean/Chief Financial Officer for the School of Medicine, the Vice Chair and Director of Finance and Administration (VC and DFA) position serves as the key business leader for the Department of Medicine and senior advisor to the Chair and faculty leadership. The successful candidate will partner with entities across Stanford Medicine, including Stanford Health Care, to integrate the finances and operations of the department and its faculty with the goals and initiatives of the overall clinical enterprise. The Department of Medicine (DoM) is one of 31 departments within the School of Medicine (SoM), and has a total annual budget of approximately $600 million, 800 faculty and more than 1,000 staff, post-doctorates and residents organized into 18 divisions (14 clinical, 3 research and 1 administrative).
The Vice Chair/DFA provides strategic leadership and direction for all financial and administrative functions including budgeting and financial management, strategic planning, human resources, research administration, academic affairs, facilities/space, compliance, and safety. The Vice Chair/DFA leads the department operations, establishes the administration's organizational structure and environment, and has oversight for administrative policies and procedures in the department. The Vice Chair/DFA has ten direct reports in addition to 15 division administrative directors who have a dotted line reporting relationship to the DFA.
The successful candidate must be a sophisticated strategic leader with significant experience as a senior executive in a complex high performing organization. He or she must understand a multitude of functional areas while also demonstrating the soft skills of collaboration and working across the organization to create cultural and operational change. The department of medicine has a unique and collaborative culture, while remaining focused on its core missions of research, education, clinical care, and community. Because of the size of the Department of Medicine in the school and university, the Vice Chair/DFA is often recognized as a leader and must possess outstanding communication, listening and interpersonal skills. He or she must have the ability to quickly establish credibility and create the mechanisms and approaches to move a large community of faculty and staff in the same direction. He or she should demonstrate the ability to highly motivate and engage staff and support every aspect of the chair's vision for the department.
KEY RESPONSIBILITIES: The Vice Chair/DFA is responsible for a broad set of responsibilities which include:
Strategy and Planning In collaboration with the chair and other leadership develops, administers, and communicates strategic and operational plans to support the vision, mission, values and strategic plan of the department and school.
Operations Leads the day-to-day operations and finances of the department to include the timely, accurate, and comprehensive development and implementation of annual financial and space plans. Also, represents Chair and other faculty leaders on school, health system or university work groups and projects, and collaborates with various leadership levels on long term and ad hoc projects.
Clinical Services Partners with Stanford Health Care and divisions to facilitate the recruitment, on-boarding and retention of Department of Medicine faculty, and champion Stanford Health Care priorities in the medicine specialty practices and destination service lines, especially with respect to initiatives in process improvement, patient-centered care, efficient clinic operations, quality, and clinical productivity. Work closely with senior vice chairs responsible for clinical services, quality, and inpatient management to assure high quality care is provided and faculty are effectively utilized and compensated for clinical effort.
Research Administration Assesses standardization of processes to improve pre- and post-award research administration across the department, while assuring department compliance with all university and federal award requirements. Additionally, provides executive oversight to divisions and staff and pilot processes to improve funds management and enhance research administrator career tracks, while partnering with vice chairs for basic science and clinical research to assure faculty have the business and administrative support to do their best work.
Financial Management Ensures that resources are allocated appropriately, particularly with regards to large scale investments and commitments, and ensures that the department's business planning, operations, and commitments are fiscally prudent and financially transparent. Oversees the annual budget process in collaboration with the Director of Finance, faculty, and administrative leadership and within the context of the School and University process.
Information Technology Oversees software development team who work with line management and faculty on creation of collaborative tools to support business administration and research and works closely with organizational IT leadership.
Human Resources and Academic Affairs Oversees people management, including executive oversight of staff Human Resources, and Faculty Affairs; providing significant oversight of the faculty compensation plan and annual adjustments as required. Works closely with Office of Academic Affairs, Office of General Counsel, and other advisors on people issues; understands all aspects of faculty and staff labor relations. Creates an organizational climate which supports and values diversity and recognizes the contributions of faculty and staff from diverse backgrounds.
Space and Facilities Planning Provides oversight and direction to the department's entire space portfolio which includes more than 250,000 square feet of research and administrative space on multiple campuses, in both owned and leased buildings. Provides effective executive oversight of facilities and support services and coordinates the operations between the various areas/divisions in collaboration with division administrators and chiefs, while assuring compliance with all university policies.
POSITION REQUIREMENTS: Master's degree in business administration, Health Care Administration, Public Health, or a related field or equivalent, such as a CPA or other advanced certification and a minimum of 10 years of progressively responsible professional, managerial work experience, preferably in an academic medical center.
Leading (Navigation and Communication): Demonstrated senior-level leadership knowledge, skill, experience, and abilities leading teams across the multiple missions to develop needed process pathways and data systems, while cultivating strong partnerships and relationships and working cooperatively with people of diverse racial, cultural and ethnic identities, styles, beliefs, and functional responsibilities.
Planning (Vision, Mission, and Strategy): Demonstrated senior-level leadership knowledge, skill, experience, and abilities evaluating internal / external environment, while analyzing emerging trends and changes in regulatory requirements to formulate and execute strategic plans of significant complexity and scope for the organization or programs. Includes developing vision, mission, strategy, goals, and objectives while guiding the development of tactical and operational policies, procedures, blueprints and roadmaps that support strategic plans
Organizing (Organizational Design and Culture) Demonstrated senior-level leadership knowledge, skill, experience, and abilities in organizational design and development to include fostering a culture of collaboration, innovation and continuous improvement, while encouraging staff to contribute to strategic initiatives and supporting them as they adapt to changing circumstances.
Controlling (Organizational Excellence) Demonstrated senior-level leadership knowledge, skill, experience, and abilities in the areas of organizational excellence and performance management to include measuring and monitoring organizational performance against established goals and plans in a highly complex clinical service and research environment, while managing the work of subordinate directors, managers, and professional staff to achieve results through their efforts. Will utilize process excellence and problem-solving methodologies to streamline and standardize business processes and ensure the flow of customer value to stakeholders, as well as proactively manage financial risks, implementing strategies to mitigate potential losses and protect the organization's financial stability.
Job Knowledge (Functional and Technical Expertise) Demonstrated senior-level leadership knowledge, skill, experience, and abilities in the core duties to operate as a subject matter expert in business, management, accounting, budget planning, financial forecasting, and contracts and grants administration. Must be able to articulate complex financial concepts and strategies in a clear and persuasive manner, effectively communicating the financial implications of decisions to diverse audiences, as well as possess a broad understanding of information technology hardware and software infrastructure.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 10 pounds;
Rarely twist/bend/stoop/squat, sort/file paperwork or parts, lift/carry/push/pull objects that weigh 11-20 pounds. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.
The expected pay range for this position is $349,243 to $450,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work Benefits and Rewards website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at email@example.com. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
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