Careers

Job Description:

• Leads daily financial activities of the museum, monitoring and reconciling accounts, developing budgets with Director, and researching, compiling, and analyzing financial data to create reports, proposals and other financial documents to facilitate strategic decision-making. Researches, compiles and analyzes data to create reports, proposals, and business plans.
• Monitors budgets and provides Director with regular updates and ensures that spending limits are adhered to and are within budget.
• Works with budget managers to review monthly financial reporting and cost allocation including monitoring billing and payment follow up, etc.
• Oversees payment processes including managing vendor relations, updating and disseminating reimbursement guidelines, award and stipend instructions, and sponsor invoices; handles payment processing and deposits for students and honorariums, preparing and approving monthly GEMs reconciliations, etc.
• Collaborates with the Director in the pursuit of grants and funding proposals.
• Works closely with Alumni Relations & Development for grants and gifts management, including processing all grants through University grants management system AURA and serving as the primary liaison with University Research Administration. Compiles interim and final financial reports for grants and gifts.
• Oversees supply ordering for the Museum including office, exhibition and collections management supplies.
• Works in partnership with UChicago Arts Human Resources Team to support processes related to staff onboarding and offboarding.
• Works in partnership with ITS and UChicago Arts to coordinate computer and office equipment leases and support.
• Serves as a member of the Smart Museum staff and assist with various programs and projects.
• Uses best practices to develop and execute organization's operational and overall strategic plan. Develops and implements relevant policies and procedures and ensures compliance.
• Plans, develops, analyzes and manages budget, including developing multi-year budget forecasts. May oversee the preparation and management of grant and contract proposals, ensuring compliance with all University, federal and private foundation guidelines and regulations. Develops financial reports and assists with seeking funding for grants.
• Performs other related work as needed.

Preferred Qualifications

Experience:

• Progressively responsible administrative experience.
• Previous experience in academic institutions.

Technical Skills or Knowledge:

• Proficiency in Microsoft Office and computer applications.

Preferred Competencies

• Self-starter who can operate in a complex administrative environment with limited oversight.
• Familiarity with general business practices.
• Commitment to providing a high level of service and working in a team environment.
• High degree of professionalism and emotional intelligence.
• Attention to detail.
• Handle confidential information with utmost discretion.
• Excellent interpersonal, oral, and written communication skills.
• Handle multiple tasks simultaneously and under tight deadlines.
• Strong analytical and organizational skills.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

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About University of Chicago (UC)

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