Job Description:

• Supports full accounts payable (A/P) cycle and payment operations including all aspects of vendor payments.
• Understands and complies with the Accounts Payable policies and procedures, and reviews and audits all supplier invoices for policy compliance.
• Processes invoices, reimbursement requests, transfers of funding for internal partners, and non-payroll payments to individuals, partnerships, corporations, vendors, suppliers, and other entities.
• Conducts a thorough review of transactions across all payment types (ACH, wire transfers, checks, and cards).
• Maintains monthly, quarterly and annual A/P and other non-PO payment closing in accordance with university policies.
• Prepares various aging and business metrics reports to review invoices and payment status. Develops and administers accounts payable database; analyzes and manipulates data and prepares standard and ad hoc statistical reports as required.
• Maintains vendor contact and supplier set-up in the University systems, and resolves issues as arises with non-payment of financial transactions.
• Coordinates with Director on the back-office audit function for staff GEMS expenses. Submits system requests for Concur access and GEMS card applications.
• Prepares aging corporate credit card reports and the key person to communicate with card holders to ensure that transactions are reconciled at regular intervals and resolve delinquency to meet Shared Services policies.
• Works with Director to develop data analytics for major spend categories in expense management landscape like airlines, hotel, event, and catering etc.
• Supports Director with cash receipt management.
• Maintains unit-wide costing allocation spreadsheet for each fiscal year; coordinates updates with BFI finance team; enters changes into Workday.
• Performs a variety of accounts receivable/payable related activities using existing procedures to solve routine or standard problems.
• Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others.
• Collects, interprets, and performs routine analyses of payables data. Likely to act as an informal resource to associates with less experience.
• Reviews invoice payment reports and conducts appropriate payables transactions to correct errors, with skills learned through considerable on-the-job experience.
• Performs other related work as needed.

Preferred Qualifications
 

Education:

• Associate degree in accounting, finance, business administration, or a related field.
• Bachelorâ™s degree in accounting, finance, business administration, or a related field.

Preferred Competencies

• Self-starter with a high level of attention to detail.
• Good interpersonal communication and client service skills, both verbal and written.
• Good planning and organizational skills to balance and prioritize multiple projects simultaneously and meet tight deadlines.
• Knowledge of University procurement and finance systems, and University procurement policy.
• Excellent organizational skills.
• Superior degree of professionalism.
• Demonstrates capacity to work independently in an organized detailed manner while maintaining a collaborative team environment.
• Exercise sound judgment and absolute discretion regarding confidential matters with tact.

Application Documents

•  Resume/CV (required)
•  Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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