Director of Finance and Operations, African and African American Studies
Location: Stanford, California
Internal Number: 99059
The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.
African and African American Studies (AAAS) promotes an understanding of how history informs the present and inspires an engagement with the past to collectively dream a more just and equitable future. Our faculty, staff, and students value the interrelated nature of the personal and the political and aim to create a community that allows for intellectual and personal flourishing. AAAS is the first ethnic studies program developed at Stanford University and the first African and African American Studies program at a private institution in the U.S.
AAAS is seeking a Director of Finance and Operations (DFO) to partner with the department faculty and staff as the program transitions to department status as of January 1, 2024. Reporting to the Chair of AAAS, with a secondary reporting relationship to the Senior Associate Dean for Finance and Administration at H&S, the DFO will provide management oversight and direction for the operations, administration, and finances for the department. As the partner to the Chair, this critical leadership position will ensure sound management of the department and work with the Chair and department leaders on new and continuing educational programming and initiatives to enable the department to achieve its mission. Additionally, the DFO serves as the liaison to the school and university for administrative business matters and key faculty affairs administration for the department and partners with subject matter experts throughout the university in order to make recommendations and decisions as needed.
As the administrative leader for the department, the DFO provides leadership and direction for all administrative functions, including budgeting and financial management, implementation of faculty decisions about planning for teaching and course offerings, student services, events (including the annual St. Clair Drake Memorial Lecture and other annual departmental events), marketing and publicity, programming for the departmental community, facilities, property management and space planning, information security, compliance, and safety. The DFO manages department operations, establishes the administration's organizational structure and environment, and has oversight for administrative policies and procedures in the department. In addition, the DFO oversees a team staff, and performs tasks ranging from human resources to financial planning to faculty affairs.
This is a 100% FTE, exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.
Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
*May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
*Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
*Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean's Office regarding resources to support faculty activities and interests.
*Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
*Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
*Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
*Represent the unit's business and academic operations within the organization/school.
*Manage student and faculty program administration for their unit.
*Other duties may also be assigned.
Education & Experience
Bachelor's degree and three years of relevant experience in administrative and financial management or a combination of education and relevant experience.
Knowledge, Skills, and Abilities
Demonstrated supervisory skills, including conflict resolution.
Excellent planning and organizational skills.
Excellent communication skills
Working knowledge of accounting, budget planning, and financial forecasting.
Working knowledge of grants and contract administration.
Strong negotiation and effective interpersonal skills.
Solid analytical and problem-solving skills.
Attention to detail and accuracy.
Strong expertise in business and management computer applications and databases.
Strong knowledge of industry standards and/or regulatory requirements.
Ability to multi-task and manage deadlines.
Subject matter expertise for area(s) of responsibility.
Able to keep abreast of general industry knowledge and trends.
Demonstrated ability to succeed in a diverse work environment and to enhance belonging for staff, students, and other stakeholders in the mission of the AAAS department.
*Occasional evening and weekend hours.
The expected pay range for this position is $111,000 to $140,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
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The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?