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Details
Posted: 22-Jan-26
Location: Pasadena, California
Internal Number: 6868045
Caltech
Exempt Overtime Eligible: Overtime Eligible
Benefits Eligible: Benefit Based
Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
Reporting to the Assistant Vice President for Finance & Operations in Student Affairs (AVP), and with the guidance of the Senior Finance Coordinator, the Assistant Finance Coordinator supports multiple processes within Caltech Student Auxiliary Services (SAS). Responsibilities include working with outside vendors, Payment Services, Financial Services, and other Caltech departments to coordinate procurement, payment, billing, credit card settlement, and accounting processes.
This is a temporary 3 month position.
Essential Job Duties
- In partnership with the Senior Finance Coordinator, responsible for ensuring the accurate booking of thousands of internal and external SAS revenue transactions per month.
- Administers and tracks purchasing for all SAS business units (Housing, Dining, Retail), as well as some Student Affairs (SAO) units.
- Ensures that vendor invoices are entered accurately and timely for payment.
- Works with the Senior Finance Coordinator to complete monthly journal entries, e.g. cost of sales and cash accruals.
- Works with managers to ensure timely procurement of services and materials necessary for business operations.
- Provides excellent customer service for all customers and vendor partners.
- Supports processes for internal and external customer billing and addresses customer billing inquiries.
- Other duties as assigned.
Basic Qualifications
- A bachelor's degree in business, accounting, information systems, or related discipline.
- 1-3 years of experience, or equivalent combination of education and experience.
- Skills, Knowledge and Abilities
- Experience with accounting, billing and financial reporting processes
- Problem solving skills and ability to interface with diverse populations
- Excellent written and oral communication skills
- Strong organizational and multi-tasking skills
- Demonstrated excellent customer service skills
- Ability to interact with all levels of campus personnel
- Proficiency with MS Office suite
- Ability to work nights and weekends during busy times of year
Preferred Qualifications
- Previous higher education experience is a plus.
- Experience with Techmart (SciQuest), CardQuest, Oracle and data warehouse tools is a plus.
Required Documents
- Resume.
To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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The California Institute of Technology (Caltech) is a world-renowned science and engineering research and education institution, where extraordinary faculty and students seek answers to complex questions, discover new knowledge, lead innovation, and transform our future.
https://careercenter.afponline.org/jobs/21991611/temporary-assistant-finance-coordinator
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