Finance Accounts Payable Specialist, FPCM (2 Vacancies)

POSITION DETAILS

The City University of New York?s Department of Facilities Planning, Construction, and Management (FPCM), through its recently formed Office of Facilities Maintenance, Operation, and Emergency Response, will lead the university's shared facilities services operation. The newly envisioned shared facilities services model will operate through the university?s four regional maintenance hubs, supported by the business and administration teams operating from the facilities central office.

The strategic goal of the shared facilities services is to ensure a standardized, professional level of facility operations and centralized oversight for the maintenance and upkeep of CUNY?s portfolio of 300 buildings and 26 million square feet of educational facilities. The division Facilities Maintenance, Operations and Emergency Response within the Facilities, Planning, Construction, and Management (FPCM), oversees the planning, upkeep, and efficient operation of campus facilities. The department manages budgets, resources, and financial operations to support essential maintenance, emergency response, and long-term facilities planning.

Reporting to the Facilities Budget Accounts Manager, the Finance Accounts Payable Specialist supports the department?s financial operations by performing a range of accounts payable, reconciliation, reporting, and policy support functions. The Specialist ensures accuracy, compliance, and efficiency in the department?s financial activities while providing analytical support to guide resource management and decision-making.

In addition to the CUNY Title Overview information, key duties include, but are not limited to the following:

• Maintain financial accounts for income and expenditures, including administering the allocation of funds.
• Process receivables, payment requests, and supporting documentation.
• Perform payment reconciliations and manage financial transactions across all office budgets.
• Ensure compliance with accounts payable policies and business practices to enhance efficiency, service quality, and timely payment processing.
• Partner with the Manager to process corrective entries, reconcile payment and receipt transactions, and safeguard data integrity across financial systems.
• Assist in developing, implementing, and maintaining financial-related policies, objectives, and plans.
• Analyze spending patterns, revenue streams, and budget utilization to recommend improvements.
• Document the collection of revenue and accounts receivable, as applicable.
• Track and maintain financial data; prepare fiscal reports, forecasts, and projections for management review.
• Monitor the financial condition of operating centers to promote efficient use of resources.
• Prepare ad hoc reports and financial analyses as required.
• Attend meetings, seminars, and training sessions to stay current on policies, procedures, and issues affecting departmental business operations.

NOTE:

Until further notice, this position is eligible for a hybrid work schedule.

QUALIFICATIONS

Minimum:

Bachelor's Degree and four years' related experience required.

Preferred:

• Degree in Accounting, Finance, or related field.
• At least four years of experience in finance or accounting in a higher education setting.
• Working knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) rules.
• Experience with financial systems such as PeopleSoft/Oracle (finance module) and Blackbaud?s Financial Edge (or comparable accounting software).
• Prior experience in accounting, auditing, and financial reporting.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP), as well as Word, Access, and SharePoint.
• Excellent organizational skills with the ability to set priorities, manage multiple demands, and meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively in a complex organizational setting.
• Excellent oral, written, interpersonal, and customer service skills.

CUNY TITLE OVERVIEW

Coordinates financial matters for a program or department under management direction.

• Maintains financial accounts for income and spending; administers the allocation of funds
• Analyzes spending, income trends and usage to recommend improvements
• Manages the collection of revenue and accounts receivable
• Tracks and maintains financial data to provide fiscal reports to management; produces forecasting projections
• Monitors the financial condition of operating centers to ensure efficient use of resources
• Performs ad hoc reporting and analysis as necessary
• May supervise subordinate staff
• Performs related duties as assigned.

Job Title Name: Finance Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

The salary range is $68,364-$74,490, commensurate with credentials, education, and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\HRAM\FL.HRS\CG\SEARCH\FL.GBL?Page=HRS\APP\JBPST\FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31101&PostingSeq=1

Current CUNY employees are strongly encouraged to apply and must do so through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings.

CLOSING DATE

Open until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

Central Office

About CUNY City University of New York - System

The City University of New York provides high-quality, accessible education for more than 269,000 degree-credit students and 270,000 adult, continuing and professional education students at 25 campuses across New York City. The University is an integrated system of senior and community colleges, graduate and professional schools, research centers, institutes and consortia. From certificate courses to Ph.D. programs, CUNY offers postsecondary learning to students of all backgrounds. It provides the city with graduates trained for high-demand positions in the sciences, technology, mathematics, teaching, nursing and other fields. As CUNY has grown, the University also has strengthened its mission as a premier research institution, building an array of modern facilities and expanding the ranks of its world-class faculty. Throughout its history, the University has been an integral part of the city and state through partnerships with public schools, economic development initiatives, immigration aid and financial advice services and other community outreach programs. Today, CUNY faculty and staff continue to benefit New York City — as well as the entire nation — by serving as policy exper...ts to business and government, advisers to nonprofit institutions, civic organizations and community groups. Students, too, are strongly encouraged to experience the cultural, educational and community-based opportunities of the five boroughs, through a network of internships and fellowships, to embracing the city as their campus.

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