Department:  Office of Institutional Advancement 

Reports To:  Director of Institutional Advancement

Essential Duties & Responsibilities:

• Keep detailed spreadsheets of all donations on high volume giving days – categorizing gifts so that we may communicate progress and generate donor enthusiasm throughout the day.
• Accurately process gift data in batches for all constituencies, groups, and events, and post to the General Ledger upon approval.
• Keep organized records of all original gift information and named scholarship funds in designated folders.
• Working with Director and Finance Office, maintain detailed scholarship fund records and reports.
• Take lead on grants and grant reports with assistance as needed.
• Manage all aspects of the matching gift process.
• Perform database processes, queries and exports to produce financial reports.
• Create acknowledgement letter templates and generate customized letters for each batch.
• Work with Finance to reconcile each month’s revenue.
• Assist in the coordination and implementation of all functions of the Advancement Office, including general administrative duties: typing, filing, copying, organizing, shredding and other duties as required.
• Other duties as assigned.

Qualifications:

• Raiser’s Edge
• Microsoft Office Suite
• Strong writing and communication skills
• Project Management

Work Environment:

• On-site position, some evenings and weekends may be required.
• This is a full-time, 12-month, salaried position.

SALARY RANGE: 

• $60,000 - $75,000
• Final compensation will be based on experience and education.

Please send inquiries and/or resumes to: Kathleen Staudt, Director of Advancement, at kstaudt@mountsaintmary.org.

About Mount Saint Mary Academy

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