Posted: 29-Apr-25
Location: Ann Arbor, Michigan
Internal Number: 262084
Please submit a cover letter as the first page of your resume. In the letter, share your interest in the role and how your experience connects to the core responsibilities and skills below.
What You'll Be Responsible For
Patent Expense and License Revenue Billing (50%)
- Manage the end-to-end billing process for both patent expense reimbursement and monthly license revenue, ensuring accuracy at every step
- Generate accurate invoices for licensees and co-owners, with a focus on completeness and compliance with financial terms
- Create and maintain revenue records in Sophia (our IP management system)
- Investigate and resolve billing discrepancies with careful attention to financial accuracy
- Generate reports to support analysis, billing accuracy, and forecasting as needed
- Track and manage reimbursement terms for new and amended licenses
Accounts Receivable Support (40%)
- Send reminders and initial outreach for past-due invoices
- Work with licensees to resolve payment issues or disputes
- Collaborate with the finance team to escalate issues as needed
- Maintain detailed documentation of communications and AR status
- Support financial analysis and reporting related to outstanding balances
Team Support & Cross-Training (10%)
- Serve as a backup for other operational finance staff when needed
- Cross-train with teammates to ensure continuity and shared knowledge
- Support special projects or process improvements as needed
- Bachelor's degree or equivalent combination of education and experience
- At least 2-5 years of relevant experience in accounts receivable, financial analysis, or similar roles
- Solid understanding of financial/accounting principles
- Experience with invoicing, payments, and journal entries
- Proficiency in Microsoft Excel (formulas, filters, etc.)
- Strong organizational and communication skills
- Ability to work independently in a remote/hybrid setting
- Tech-savvy and comfortable navigating multiple systems
- Familiarity with University of Michigan financial systems (M-Pathways, etc.)
- Experience working with IP management platforms or complex financial structures
This role reports to the Director of Operations for Innovation Partnerships and is posted as a hybrid position. In-person attendance is expected at least two days per month, and you're welcome to join the office in person as frequently as you like.
Our Commitment to You
We know great candidates bring more than just a checklist of qualifications. If this role resonates with you even if you're not sure you meet every single requirement we encourage you to apply. You may be the right fit in ways we haven't even thought of yet.
The University of Michigan is an equal employment opportunity employer.