Remote, with residency required in CA, CT, FL, GA, IL, LA, NC, OR, PA, RI, SC, TX, VA, WA, WI, or WY
New York, NY
Lincoln, Nebraska
Beverly Hills, California
Beverly Hills, California
Posted: 14-Apr-25
Location: Irvine, CA
Type: Full Time
Salary: $121,974 - $171,336 Annually
Categories:
Required Education:
Internal Number: 00920
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The Position:
The ideal candidate will be responsible for driving continuous improvements in departmental plans, processes, and performance metrics, ensuring alignment with the District’s strategic goals and operational objectives. This role will involve managing, directing, and actively engaging in the planning, organization, supervision, and execution of comprehensive District-wide programs related to the procurement and warehousing of materials, equipment, and supplies. The candidate will review contracts and agreements while establishing purchasing policies and procedures for centralized purchasing operations. Additionally, they will provide technical support, guidance, and information to various departments on procurement-related matters, including the use of the District’s specialized financial system. The candidate will ensure compliance with District policies and regulatory requirements across all service areas and undertake other related duties as assigned.
This position is 100% in-office, meaning employees are expected to work from our Sand Canyon Headquarters or Operations Center office full-time, without the option for remote work.
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Essential Duties and Responsibilities
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Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Manages the planning, organization, supervision, training, and evaluation of assigned staff. Establishes performance expectations and professional development goals, regularly monitors progress, and provides coaching to support improvement and growth. Recommends compensation and other rewards to recognize achievements. With management approval, takes disciplinary action, including termination, if necessary, to address performance issues in accordance with District policies, rules, and labor agreements. Identifies best practices among staff and ensures their consistent implementation.
Participates in the development and implementation of goals, objectives, policies, and priorities for assigned services and programs; identifies resource needs; recommends and implements policies and procedures, ensuring alignment with the District's strategic and operational plans.
Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment which supports achieving the department’s and the District’s mission, strategic plan, objectives and values.
Manages and participates in the development and administration of the department’s annual budget; directs the forecast of additional funds needed for staffing, consultants, contractors, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary to meet changing conditions.
Assumes full management responsibility for the District’s centralized purchasing operations including contracts management, compliance and administration, procurement, warehouse operations, and procurement card programs.
Manages and performs a wide variety of complex duties involved in the procurement of materials, supplies, services, and equipment for District departments and operations; ensures all purchasing activities comply with policies, procedures, rules, and regulations.
Develops and standardizes procedures and methods to improve the efficiency and effectiveness of services, projects, and activities; identifies opportunities for improvement and makes recommendations
Manages and participates in the preparation and administration of the Request for Proposal (RFP), Request for Qualifications (RFQ), Request for Quote (RFQ) and Request for Bid (RFB) processes as needed, ensuring that all applicable legal and contractual provisions are included; works with departments to ensure requirements are clear and understood; gathers and directs the development of scope of work and the finalization of solicitation packages and supporting documents; reviews proposals; directs job walk or pre-bid meetings; directs the issuance of addenda and question and answers; directs the evaluation and analysis of bids received; performs or assists others in performing price/cost analyses; selects or recommends suppliers or service providers; and determines appropriate contractual instruments are used; awards contracts and agreements; resolves problems and complaints; creates purchase orders.
Maintains good working relationships with staff, vendors, contractors, and professional service providers; resolves complex discrepancies and disputes.
Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in the fields of purchasing and procurement; research emerging products and enhancements and their applicability to District needs.
Comply with safety work-related practices and attend relevant safety training.
Perform other related duties as assigned.
Disaster Service Worker: In accordance with Government Code Section 3100, Irvine Ranch Water District employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
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Minimum Qualifications
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Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, finance, operations management or a related field.
Experience:
Five (5) years of increasingly responsible experience in purchasing and/or contracting for a variety of supplies, materials, services and equipment, and in developing and administering public agency contracts and professional service agreements, of which three (3) years is in a supervisory or management capacity.
License/Certifications:
Valid Class C California driver's license.
Certified Purchasing Manager/Certified Professional in Supply Management (C.P.M./CPSM) or Certified Public Procurement Officer (CPPO) certificate is desirable.
Knowledge of:
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Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
- Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
- Administrative principles and methods including research for strategic goal setting, program development and implementation.
- Modern principles, practices, and methods of public agency purchasing and contract negotiations, including competitive bidding procedures.
- Principles and practices of inventory management and control.
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Materials, supplies, and equipment commonly used in the construction, operation, and maintenance of a water and wastewater utility.
Ability to:
- Lead, select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
- Communicate effectively, both orally and in writing, including the preparation of clear, concise and comprehensive correspondence, reports, proposals, studies and other written materials.
- Prepare, administer, and monitor a division/department budget. Analyze, interpret, summarize, and present procurement information and data in an effective manner.
- Analyze and make sound recommendations on complex technical data and legal requirements associated with contract development and administration.
- Negotiate contracts, agreements, and/or pricing schedules for services, professional services, supplies, and equipment. Prepare clear, concise and comprehensive contracts reports, and written materials.
- Understand, interpret, and apply all pertinent laws, codes, regulations, policies, and procedures, and standards relevant to work performed.
- Effectively represent the department and the District in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
- Operate computer systems proficiently and utilize enterprise software, spreadsheet applications, and other standard business tools to support daily operations, enhance productivity, and streamline workflows.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
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