Job Description:

• Provide effort reporting for individual faculty and staffs.

• Maintaining a department grant portfolio database.

• Assisting with monthly grant reconciliations.

• Auditing and validating monthly departmental operating expenses.

• Updating and distributing faculty stipend reports.

• Routinely prepares budgets, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses.

• Communicates and train users on the procurement process and procedures.

• Advises and guides faculty, research staff, and other administrators on policies and procedures for fulfilling all aspects of the procurement process including purchasing, internal requisitions, and personal and travel reimbursement.

• Assist with financial administration and reporting as necessary.

• Prepare report of deposit and deliver unit deposits on a routine and as needed basis.

• Drafts analyses for proposed plans. Periodically monitors the budget by reviewing reports and accounting records to determine if allocated funds have been spent as specified.

• Drafts variance summaries highlighting differences between the approved budget and actual performance, and make recommendations regarding excess and deficient funds. May inform managers and others within the organization of the status and availability of funds in different accounts.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelor's degree in finance, business administration, accounting, or related field.

Experience:

• Knowledge and skills developed through work experience in a related job discipline.

• Experience in a University, clinical or a not-for-profit organization.

Preferred Competencies

• Knowledge of Microsoft Office, financial computing, and database software applications.

• Knowledge of University Financial Systems like FAS, Business Objects, BuySite, GEMS, ACCTS, Onbase, ePayment.

• Mathematical aptitude, strong analytical, problem solving, and organizational skills.

• Strong computer skills, including Microsoft Word and Excel spreadsheet skills.

• Ability to create, maintain, and organize electronic files.

• High-level attention to detail and accuracy.

• Ability to maintain effectiveness under deadlines.

• Ability to maintain confidentiality.

• Ability to exercise sound judgment, discretion, and tact.

• Ability to work both independently and collaboratively within a team.

• Adaptability to changes and continuous improvement initiatives.

• Ability to multitask and manage multiple projects in client-service environment.

• Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with staff, faculty, students, and others.

Working Conditions

• Office based with hybrid availability.

Application Documents

• Resume/CV (required)

• Cover Letter (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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