Senior Grant Finance Administrator

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Research and Development
Salary: $66,500 - $118,300
Full/Part Time: Full-time(100%)
Organization: Research & Economic Development
Department: Laura Manor
Application Deadline: Open Until Filled

Position Information:
Under the general direction of the Chief Financial and Administrative Officer, the Senior Grant Finance Administrator will provide high level administration, financial, and technical support to the contract and grant activities for assigned Principal Investigators (PIs) within various units under Research and Economic Development (RED), including both pre-award proposal preparation and post-award financial analysis and management. In the pre-award phase, the incumbent will be responsible for supporting submissions, ensuring alignment with sponsor guidelines, institutional policies, and unit objectives. This includes supporting large-scale funding opportunities that involve both multi-investigator and multi-institutional proposals. The role requires working closely with PIs to provide support of clear guidance on proposal components, developing detailed and comprehensive budgets, and securing necessary internal approvals. The incumbent must exercise sound judgment and problem-solving skills to navigate the complexities of multiple stakeholders, varying sponsor requirements, and moderately complex proposals. In the post-award phase, the incumbent supports the management of financials across multi-institutional collaborations, overseeing complex budget management, trend analysis, and preparing comprehensive financial reports that track spending patterns, capture statistics, and ensure proper reconciliation of costs across projects within assigned portfolios. The incumbent works to resolve financial issues, provides essential data to support decision-making by PIs, and ensures compliance with sponsor and institutional requirements. The role requires the ability to manage financial transactions with a moderate level of independence, while collaborating with senior staff on more complex tasks. In addition, the incumbent will assist with general RED Research Centers and other RED unit reporting needs.

Please be advised that candidates may be required to provide work samples and/or take a skills assessment as part of the interview process. This position may have the ability to work remotely a majority of the time, with the ability to come to campus as needed. The frequency of in-person work may vary and/or change as departmental needs fluctuate.

The hiring department can recruit and fill this role at different levels within the position classification series. This position is posted here at the Senior level (job #34756416) and at the Principal level (job #34776211). Applicants are encouraged to review all positions to determine the best match for their skills and experience. All applicants will be assessed based on the minimum requirements for the level(s) for which they applied. If you wish to be considered in multiple pools or are unsure, please apply for all positions.

The full salary range for the Senior Grant Finance Administrator is $66,500 - $118,300 annually. The expected pay scale for this position is up to $92,400 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:
Requirements

Educational Requirements

Bachelor's degree in related area and/or equivalent experience/training.

Required

Experience Requirements

Minimum of 4 years of experience in post-award financial management within research administration, specifically in contracts and grants

Required

Minimum of 4 years of experience in quantitative data analysis and reporting related to post-award financial management, using spreadsheet and database applications

Required

Experience with research proposal preparation for submission of contract and grant proposals to federal agencies

Required

Thorough knowledge of federal, state, and location regulations and issues related to research administration. Working knowledge of Uniform Guidance and OMB Circulars.

Required

4 - 7 years of related experience.

Required

Experience using UCR financial and administrative systems.

Preferred

Certification Requirements
CertificationRequirement

Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA)

Preferred

Special Conditions
Special

Occasional travel for university related business meetings, conferences and/or professional development.

Preferred

Minimum Requirements

Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

Maintains current knowledge of compliance regulations in all areas of research administration.

Ability to manage significant volume of transactions.

Ability to perform complex financial analysis and customized reporting.

Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

Demonstrated knowledge of effective grant funding processes, procedures and techniques.

Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor's guidelines.

Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.


Additional Information:
Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
  


• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
  


• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
  


• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
  


• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
  


• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
Job Description Details

General Information
RSCH ADM 3 006206 21 Laura Manor Laura Manor

Generic Scope
Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope
Uses skills as a seasoned, experienced research administrator to independently develop and/or oversee research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and/or multiple sub awards. Guides less experienced staff. Central Role(CR): Is eligible for delegated signature authority (may vary by campus). Department Role(DR): Typically works on complex proposals such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards.

Department Custom Scope
Under the general direction of the Chief Financial and Administrative Officer, the Senior Grant Finance Administrator will provide high level administration, financial, and technical support to the contract and grant activities for assigned Principal Investigators (PIs) within various units under Research and Economic Development (RED), including both pre-award proposal preparation and post-award financial analysis and management. In the pre-award phase, the incumbent will be responsible for supporting submissions, ensuring alignment with sponsor guidelines, institutional policies, and unit objectives. This includes supporting large-scale funding opportunities that involve both multi-investigator and multi-institutional proposals. The role requires working closely with PIs to provide support of clear guidance on proposal components, developing detailed and comprehensive budgets, and securing necessary internal approvals. The incumbent must exercise sound judgment and problem-solving skills to navigate the complexities of multiple stakeholders, varying sponsor requirements, and moderately complex proposals. In the post-award phase, the incumbent supports the management of financials across multi-institutional collaborations, overseeing complex budget management, trend analysis, and preparing comprehensive financial reports that track spending patterns, capture statistics, and ensure proper reconciliation of costs across projects within assigned portfolios. The incumbent works to resolve financial issues, provides essential data to support decision-making by PIs, and ensures compliance with sponsor and institutional requirements. The role requires the ability to manage financial transactions with a moderate level of independence, while collaborating with senior staff on more complex tasks. In addition, the incumbent will assist with general RED Research Centers and other RED unit reporting needs.

Key Responsibilities:
Key Responsibilities DescriptionPercent Time

Provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements.

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