Finance Analyst IJob ID:Location: Main Campus - UCRSchedule: 8AM - 5PMCategory: Accounting and FinanceSalary: $51,600 - $87,000Full/Part Time: Full-time(100%)Organization: School of BusinessDepartment: School of Business Admin OpsApplication Deadline: Open Until FilledPosition Information:General InformationWorking Title: Finance Analyst IPersonnel Program Code: Professional & Support StaffDepartment: School of Business Admin OpsDepartment Head: Yunzeng WangSupervisor: Ana KafieFLSA: Non-ExemptHEERA Code: All others, Not ConfidentialGrade: 18Position(s) Directly Supervised (if applicable)Job CodeJob TitleFTEGeneric ScopeAn entry-level professional with limited prior experience learns to use professional concepts to resolve problems of limited scope and complexity, and works on assignments that are initially routine in nature and require limited judgment and decision-making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed-upon time in position, through defined training and development planning.Custom ScopeUses professional concepts. Applies organizational policies and procedures to resolve routine issues. Works on problems of limited scope. Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained. Contacts are primarily internal to the department or unit.Level of Supervision ReceivedClose Supervision - The incumbent is assigned duties according to specific procedures. Work is checked frequently, and in addition there may be formal training.Position Custom ScopeUnder the direct supervision of the CFAO, the incumbent is primarily responsible for providing financial analysis, reporting, processing, reconciliation for procurement and payroll, and general financial operational support to the faculty and administrative staff. The Financial Analyst has primary responsibility for understanding and implementing the appropriate chart of account code (COA) on all financial transactions. Ensures appropriate funding availability for faculty and unit resources. The incumbent must understand and implement policies and procedures related to all procurement, entertainment, and travel transactions and reporting. This incumbent will be a backup for front desk duties and general administrative support to the school. This position does not offer remote modality, the expectation for this position is on-campus presence. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. The full salary range for this position is $51,600 to $87,000. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.Key ResponsibilitiesDescription% TimeMaintains department chart of accounts, and related business processes.The Financial Analyst has primary responsibility for understanding and implementing the appropriate chart of account code (COA) on all financial transactions including but not limited to reconciliation, Purchase order P.O., payment procedures (ie invoice/bill payment/Use Tax reversal processing), payroll, reimbursement, etc.25 %Under direct supervision, responsible for providing analytical support for simple to moderate budget, financial, or resource analysis projects.The incumbent is primarily responsible for providing financial analysis, reporting, processing, managing reconciliation for procurement and payroll, and general financial operational support to the faculty and administrative staff. Resolve expense & payroll COA errors or discrepancies as necessary to maintain budget integrity via the automated or manual NCT/SCT Tools. Ensures appropriate funding availability for faculty and unit resources.20 %Performs basic financial or resource analysis to understand past performance and determine present and future performance and/or resource allocations.10 %Analyzes financial and/or resource data; prepares and summarizes information and reports. NOTE: Financial and/or resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff or faculty salary or FTE analysis, student enrollment analysis, recharge or general rate analysis (parking rates, copier rates, capital project rates, student health charges) student fees (self-supporting programs, professional school fees, course material fees, etc.), contracts and grants analysis, endowment income, fungibility of funds, working capital, depreciation, new building funds, etc.Responsible for providing basic reports from various financial applications that support the Finance Analyst II in their reconciliations.10 %Follows procedures to ensure internal controls are maintained to protect University resources.Incumbent must have and maintain current in-depth knowledge of UC's, campus' & School Policies, procedures & financial applications related to travel, procurement, and reimbursement to make informed decisions for error/discrepancy corrections. Provide customers with accurate policy information for their appropriate decision-making processes.10 %Provide support to the procurement specialist in any areas of the purchasing process, establishing vendors, following up with campus, and closing the orders.10 %Responsible for reconciling, generating & disseminating of quarterly/monthly financial reports for faculty, PhD Students, Seminars & Faculty Recruitment, and resolving discrepancies as necessary.5 %Responsible for web recharge processing through campus, including but not limited to P&R, FLEET, Facilities, TAPS)5 %Support the Dean's suite in greeting visitors and providing general information, and directions, and answering questions as needed. Back up managing the Dean's parking and conference calendars for the school. Back up for maintaining office supply inventory. Back up for managing the key inventory, distribution, and maintenance of key log. Provides professional and quality customer service to various constituents, internal and external of the School. Other duties as assigned.5 %Responsible for COA transactions as it relates to travel reimbursement and Concur.0 %Responsible for management of mailing processes and procedures to include FedEx, UPS, USPS, etc0 %Primary EPay transactor for external visitors.0 %Education & ExperienceEducation RequirementsDegreeRequirementBachelor's degree in a related area and/or equivalent experience/training.RequiredExperience RequirementsExperienceRequirement0 - 1 years of related experience.Required1 Year of experience in related workPreferred1 Year of experience in Higher EducationPreferredLicenses RequirementsLicenseRequirementCertifications RequirementsCertificationRequirementEducational Condition RequirementsEducational ConditionRequirementKnowledge, Skills & AbilitiesDescriptionRequirementBasic interpersonal skills; broad service orientation and critical thinking skills; and attention to detail. Under management guidance, uses organizational skills to multi-task in a high-volume environment.RequiredBasic proficiency using spreadsheet and database software in financial analysis, fiscal management, and financial reports.RequiredAbility to function as a member of a team.RequiredAcquiring the ability to gather reasonably retrievable information to organize and perform basic financial analysis assignments.RequiredBasic knowledge and understanding of internal control practices and their impact on protecting University resources.RequiredAbility to adapt to changing priorities.RequiredBasic knowledge of finance policies, practices, and systems.RequiredAbility to effectively communicate verbally and in writing.RequiredKnowledge of ConcurPreferredKnowledge of UC financial policies and proceduresPreferredSpecial Requirements & ConditionsSpecial Requirements & ConditionsRequirementEnvironmentWorking Environment CampusItems Used & Other RequirementsItems Used Standard Office EquipmentPhysical Requirements Bend: Occasionally Sit: Frequently Squat: Occasionally Stand: Occasionally Crawl: N/A Walk: Frequently Climb: N/AMental Requirements Read/Comprehend: Constantly Write: Constantly Perform Calculations: Constantly Communicate Orally: Constantly Reason & Analyze: ConstantlyEnvironmental Requirements Is exposed to excessive noise: No Is around moving machinery: No Is exposed to marked changes in temperature and/or humidity: No Drives motorized equipment: No Works in confined quarters: No Dust: No Fumes: NoCritical PositionIs Critical Position: YesRequirements:Requirements Educational Requirements Bachelor's degree in related area and/or equivalent experience/training. RequiredExperience Requirements 0 - 1 years of related experience. Required 1 Year of experience in Higher Education Preferred 1 Year of experience in related work PreferredMinimum Requirements Acquiring ability to gather reasonably retrievable information to organize and perform basic financial analysis assignments. Ability to adapt to changing priorities. Basic knowledge and understanding of internal control practices and their impact on protecting University resources. Basic interpersonal skills; broad service orientation and critical thinking skills; and attention to detail. Under management guidance, uses organizational skills to multi-task in a high volume environment. Basic proficiency using spreadsheet and database software in financial analysis, fiscal management, and financial reports. Ability to function as a member of a team. Basic knowledge of finance policies, practices, and systems. Ability to effectively communicate verbally and in writing.Preferred Qualifications Knowledge of Concur Knowledge of UC financial policies and proceduresAdditional Information:Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.For information about our generous employee benefits package, visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlJob Description Details:Job Description Details General InformationJob TitleFINANCIAL ANL 1Job Code007707Grade18Department HeadYunzeng WangSupervisorAna KafieGeneric ScopeEntry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning.Custom ScopeUses professional concepts. Applies organizational policies and procedures to resolve routine issues. Works on problems of limited scope. Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained. Contacts are primarily internal to the department or unit.Department Custom ScopeUnder the direct supervision of the CFAO, the incumbent is primarily responsible for providing financial analysis, reporting, processing, reconciliation for procurement and payroll, and general financial operational support to the faculty and administrative staff. The Financial Analyst has primary responsibility for understanding and implementing the appropriate chart of account code (COA) on all financial transactions. Ensures appropriate funding availability for faculty and unit resources. The incumbent must understand and implement policies and procedures related to all procurement, entertainment, and travel transactions and reporting. This incumbent will be a backup for front desk duties and general administrative support to the School.This position does not offer remote modality, the expectation for this position is on-campus presence. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. The full salary range for this position is $51,600 to $87,000. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.Key Responsibilities:Key Responsibilities DescriptionPercent Time Maintains department chart of accounts, and related business processes. The Financial Analyst has primary responsibility for understanding and implementing the appropriate chart of account code (COA) on all financial transactions including but not limited to reconciliation, Purchase order P.O., payment procedures (ie invoice/bill payment/Use Tax reversal processing), payroll, reimbursement, etc. 25% Under direct supervision, responsible for providing analytical support for simple to moderate budget, financial or resource analysis projects. The incumbent is primarily responsible for providing financial analysis, reporting, processing, managing reconciliation for procurement and payroll, and general financial operational support to the faculty and administrative staff.Resolve expense & payroll COA errors or discrepancies as necessary to maintain budget integrity via the automated or manual NCT/SCT Tools.Ensures appropriate funding availability for faculty and unit resources. 20% Performs basic financial or resource analysis to understand past performance and determine present and future performance and/or resource allocations. 10% Analyzes financial and/or resource data; prepares and summarizes information and reports. NOTE: Financial and/or resource analysis could include budgetary analysis, financial analysis, forecasts, projections, staff or faculty salary or FTE analysis, student enrollment analysis, recharge or general rate analysis (parking rates, copier rates, capital project rates, student health charges) student fees (self-supporting programs, professional school fees, course material fees, etc.), contracts and grants analysis, endowment income, fungibility of funds, working capital, depreciation, new building funds, etc. Responsible for providing basic reports from various financial applications that support the Finance Analyst II in their reconciliations. 10% Follows procedures to ensure internal controls are maintained to protect University resources. Incumbent must have and maintain current in depth knowledge of UCs, campus' & Schools Policies, procedures & financial applications related to travel, procurement, and reimbursement to make informed decisions for error/discrepancy corrections. Provide customers with accurate policy information for their appropriate decision making processes. 10% Provide support to the procurement specialist in any areas of the purchasing process, establishing vendors, following up with campus, and closing the orders. 10% Responsible for web recharge processing through campus, including but not limited to P&R, FLEET, Facilities, TAPS) 5% Support the Dean's suite on greeting visitors and provide general information, directions and answer questions as needed.Back up managing the Dean's parking and conference calendars for the school.Back up for maintaining office supply inventory.Back up for managing the key inventory, distribution, and maintenance of key log.Provides professional and quality customer service to various constituents, internal and external of School.Other duties as assigned. 5% Responsible for reconciling, generating & dissemination of quarterly/monthly financial reports for faculty, PhD Students, Seminars & Faculty Recruitment, resolving discrepancies as necessary. 5%To apply, visit https://apptrkr.com/5806439Copyright 2024 Jobelephant.com Inc. 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