Finance Specialist (HEOa)

POSITION DETAILS

Reporting to the Director of Finance and Administration in the Architecture division, the duties of the Assistant to the Director of Finance and Administration encompass assisting with the administration of the financial and business functions of the Architecture school. This requires use of a variety of computer software and systems. The assistant will need to perform tasks according to work priorities and general instructions provided by the supervisor. Responsibilities include exercising judgement in selecting and applying established procedures correctly and in determining when to refer problems to the supervisor. In addition to the CUNY title Overview, the Administrative Specialist duties include but are not limited to the following:

• Processes and or oversees the processing of financial forms
• Checks, corrects and maintains a variety of financial and other business records and documents
• Answers inquiries and provides basic information to faculty, students and staff on fiscal
• Assist in preparing various financial or administrative reports
• Processes requisitions for supplies and equipment
• Reconciles receipts for supplies and equipment
• Under the Director of Finance and Administration???s guidance may initiate new procedures in financial systems
• Assist the Director of Finance and Administration in overseeing the program and budgetary activities
• Collaborate with the Director of Finance and Administration in reviewing ongoing fiscal requests to formulate appropriate recommendations
• Support the Director of Finance and Administrative in gathering information to prepare expense and revenue financial reports
• Provide guidance with travel coordination for all staff, and faculty/student course and studio trips
• Liaises between immediate supervisor, Dean, Chair and Program Directors to ensure completion of tasks and duties

QUALIFICATIONS

Bachelor???s degree and four years??? related experience required.

Preferred Qualifications:

??? Excellent attention to detail and ability to meet deadlines, ability to manage multiple complex tasks and/or projects simultaneously, and ability to maintain composure under pressure

??? Strong analytical skills with demonstrated experience compiling financial statements and accounting for complex transactions

CUNY TITLE OVERVIEW

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.
• Works with appropriate offices related to personnel recruitment, expediting search activities
• Research coordinates and organizes materials for key events such as promotion and tenure reviews.
• Supervises and trains support staff and student workers.
• Manages budget and coordinates purchasing, accounting, and payroll.
• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.
• Performs related duties as assigned.

Job Title Name: Administrative Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary: $86,645

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Only applications submitted through CUNYfirst will be considered for this position.

Only applications submitted through CUNYfirst will be considered for this position.

If you are viewing this job posting externally, please apply as follows:

• Go to https://cuny.jobs/
• Search for Job Opening ID number: 28912
• Click on the "Apply Now" button and follow the instructions.

Applications including the following must be uploaded as a single PDF to the CUNYfirst job application website:

1. Cover Letter
2. Curriculum Vitae/Resume

CLOSING DATE

November 21, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

City College of New York

About City College of New York (CUNY)

With over 3,000 employees, our institution brings together some of the best talent in the City of New York and in the world as the flagship campus of the City University of New York. Our campus is accessible by most major train lines including Metro North, and is conveniently located in the heart of one of the greatest communities in New York City. Our dedicated faculty and staff are the heart and strength of our institution, and we strive to do our best to make their experience enjoyable and enriching.

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