Finance Analyst 3 (FINANCIAL ANL 3)

Job Summary

#CA-SS

This position requires an in-depth knowledge of University, campus, and UCDH fiscal and accounting policies, procedures, practices, and organization. Additionally, this position manages the processing of financial reporting, purchasing, accounts payable, accounts receivable, processing of academic payroll, and payroll reconciliation for staff and faculty. This position also provides work direction and training to other Admin Assistants working in the Finance Unit. This position must maintain a work schedule during core business hours and provide additional time as needed to meet project deadlines and operational needs. This position provides analytical support in all areas of fiscal management, as assigned, for the Department of Surgery. Financial responsibilities include; financial administration, billing and collections, accounts payable/receivable, travel processing, department contracts, cash collection, gift management/processing, account set-up, payroll, and ledger reconciliation. This position is required to interpret policy and procedure guidelines to ensure compliance. Independently organizes and determines work priorities to accommodate all deadlines. Responsible for accurately maintaining extensive files, including back-up documentation for all transactions by account.

Apply By Date September 7, 2024 at 11:59PM; Interviews and recruiting process may occur at any time.

For full consideration, applicants are encouraged to upload license and/or certification if required of the position.

Minimum Qualifications

• Demonstrated experience and working knowledge of financial, budget and payroll systems, or similarly complex administrative systems.
• Ability to independently identify, interpret, and make decisions about many complicated anomalies.
• Advanced skills using spreadsheet and word processing software applications. Ability to design user friendly accounting reports.
• Must have experience and ability to interpret Policy & Procedures and PPS Manuals and to understand and apply specific policies and procedures.
• Knowledge of accounting principles and techniques sufficient for accurate analysis and preparation of all payroll and financial activities
• Excellent analytical and problem-solving skills, with the ability to analyze situations, define problems, formulate logical conclusions, recognize alternatives, and recommendations.
• Ability to analyze financial data and computer reports in order to draw meaningful conclusions.
• Ability to solve problems quickly.
• Ability to work with changing priorities and demanding workload and to use independent judgment to make logical decisions.
• Ability to work effectively and independently with minimal supervision
• Advanced computer skills to quickly, accurately produce a wide variety of material
• Proofreading skills to identify errors and ability to correct errors and produce error-free work.
• Ability to maintain confidentiality and exercise discretion to make logical, appropriate and independent judgment
• Ability to use good judgment in notifying supervisor of potential problems and in providing work updates.
• Skills to exercise independent judgment to research, analyze, troubleshoot, and problem solve inquiries and concerns in an objective and constructive manner; excellent problem solving skills and ability to provide conflict resolution without guidance.
• Skills to organize projects simultaneously and to set priorities to effect project completion within stated deadlines; ability to complete tasks accurately, neatly and quickly under pressure of deadline and other duties.
• Ability to interpret and implement verbal or written instructions
• Ability to be flexible in order to respond to the needs of a multifaceted work area
• Organizational skills to determine manage and meet priorities and deadlines
• Skill, knowledge and ability to use tact, patience and courtesy in dealing with a wide variety of individuals
• Ability to work with others as a team
• Ability to follow established administrative unit policies and procedures

Preferred Qualifications

• Demonstrated experience using financial information systems such as Aggie Enterprise, PPS, OPTRS, DS, and Decision Line.
• Experience to train others in Aggie Enterprise, Connexxus, and other UCDH systems.
• Knowledge of Purchasing Card policies and procedures, low-value and high value processing.

Key Responsibilities

• 70% - Financial Analysis, Reporting and Management
• 20% - Faculty Compensation and Faculty Payroll Management
• 5% - Special Projects and Other Duties as Assigned
• 5% - Department Financial Processing Trainer

Department Overview

The Department of Surgery is the largest surgical department in the School of Medicine with an expense budget over $22 million and revenue generation over $25 million annually. The Department of Surgery encompasses a wide variety of surgical specialties. These include bariatric surgery, burn surgery, colorectal surgery, cardiothoracic surgery, gastrointestinal surgery, hepatobiliary surgery, endocrine surgery, pediatric surgery, plastic surgery, transplant surgery, trauma, acute care and surgical critical care surgery, vascular surgery, and oncologic surgery. The Department's extensive surgical expertise, in combination with ongoing teaching and research activities, provide ample resources and advanced surgical techniques for patient care.

POSITION INFORMATION

• Salary or Pay Range: $2,873.56 - $5,195.40
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: FINANCIAL ANL 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F, 8-5
• Location: North Addition Office Building (HSP002)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

High quality and low-cost medical plans to choose from to fit your family's needs

UC pays for Dental and Vision insurance premiums for you and your family

Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave

Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement

Access to free professional development courses and learning opportunities for personal and professional growth

WorkLife and Wellness programs and resources

On-site Employee Assistance Program including access to free mental health services

Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage

Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles

Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• The duties or functions of this position include the handling of cash (or cash equivalents)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere


To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&JobOpeningId=71195&PostingSeq=1&SiteId=7〈uageCd=ENG&FOCUS=Applicant

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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About University of California Davis

UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.

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