Job Description Boston University Sargent College of Health and Rehabilitation Sciences is one of the country's leading schools of health and rehabilitation sciences. Home to more than 1,000 undergraduate and 550 graduate students, Sargent College combines outstanding faculty and cutting-edge research to provide superb education and clinical experiences. The college has more than 25 on-campus research facilities, clinical centers, and labs. It offers top-ranked degree programs in occupational therapy, physical therapy, speech, language, and hearing sciences, health science, human physiology, behavior and health, and nutrition.
The Assistant Director, Finance & Administration (AD-FA) is a key member of the Finance & Administration team reporting to the Director, Finance & Administration and providing support services and financial analysis to the college's academic departments, research centers, outpatient clinics, and entrepreneurial units as well as to college leadership. The AD-FA manages the college's accounting for a large portfolio of designated, gift, and spendable endowment accounts and works with multiple stakeholders, including deans, department chairs, program directors and PIs to ensure that funds are used in accordance with the terms for each account. The role actively collaborates with the Director, Finance & Administration to analyze data to accurately make financial projections for complex financial reporting. This position serves as the main contact for Sargent College faculty and staff managing day-to-day business operations involving work across all central F&A units in the University, including procurement, accounts payable, travel and cashier services. The AD-FA ensures proper procedures and compliance with all University financial policies and regulations are adhered to by all college units.
The Assistant Director communicates and collaborates regularly with research faculty and PIs to ensure the timely administration of all PhD stipends for the college. The role also makes meaningful contributions to the college's broad portfolio of human resource operations, in collaboration with the Director, F&A, and Associate Director for Human Resources.
The Assistant Director will sustain and support a culture of integrity and operational excellence which celebrates diversity of individuals and ideas and centers accountability, collaboration, equity, belonging and inclusion, growth and adaptability, communication, and innovation.
Financial Analysis and Budgeting: In concert with the Director, Finance & Administration, and other college management team members, conduct a broad range of analysis for decision making purposes that have material financial implications including support for quarterly closes, budget development, and fiscal year close. Identify and recommend potential cost and operational efficiencies for executive leadership Participate in Sargent data analytics and reporting group to develop Power BI reporting metrics for financial analysis and to provide data-driven decision making. Manage internal research awards and indirect cost recovery allocation.
Human Resources Operations: Contribute to the college's human resources and workforce operations in several key areas involving rigorous compliance, independent judgement, and risk mitigation. Manage visa applications for foreign nationals seeking work authorization, ensuring adherence to all ISSO policies and federal immigration guidance. Provide administrative support with the college's payroll administrator on all student employment procedures. Work collaboratively with the Associate Director for Human Resources to provide financial modeling and analyses to support the annual merit processes for faculty and staff, including equity analyses.
Designated and Restricted Fund Management: Maintain, analyze, and make timely and accurate projections for the designated, gift, and endowment accounts. Monitor all activity including income, expenses, transfers in/out, journal entries, and balances within designated and restricted accounts. Research and resolve discrepancies and variances and confirm transactions for their appropriateness with fund terms. Conduct analysis and provide recommendations as needed to college leadership and other stakeholders.
College-wide Procurement & Financial Controls: Process financial transactions, including journal entries, purchase requisitions, deposits, and expense reports. Ensure compliance with BU financial and operational policies. Approve p-card purchases, review expense reports, and manage card application processes. Provide internal training on Purchasing procedures, travel reimbursements, and financial reporting to faculty and/or staff.
PhD Student Stipends: Oversee and allocate PhD stipends. Coordinate with Program Directors and mentors to collect funding information and ensure all PhD stipends are processed accurately in a timely manner. Monitor and project budget and expenses on unrestricted budget and restricted accounts while ensuring compliance with individual agency requirements for federal grants. Conduct analysis and provide recommendations for restricted funding sources.
5-8 years experience required.
Strong financial and accounting with prior experience managing restricted fund and sponsored research fund types.
Excellent attention to detail with a service-oriented approach.
Excellent verbal and written communication skills with a proven ability to work with internal and external stakeholders, including faculty, administrators, and central administrative offices, and the ability to handle confidential information with discretion.
A collaborative work approach with the ability to handle sensitive and confidential situations with discretion.
Demonstrated knowledge of standard accounting principles. Facility with data analysis. Comfort using quality data to help guide decision-making.
Excellent judgement to ensure compliance with established university F&A procedures and policies.
Ability to interpret federal guidance regarding immigration visa to support applications and extensions for academic and employment purposes.
Ability to work towards and meet multiple deadlines and to prioritize between competing tasks and projects. Ability to initiate, assess, follow through, monitor, and evaluate a complex set of activities and issues. Intermediate or advanced Excel skills required. Experience working in SAP and BU business systems preferred.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.
Job Location: BOSTON, Massachusetts, United States Position Type: Full-Time/Regular Salary Grade: Grade 50
Boston University is no small operation. With over 33,000 undergraduate and graduate students from more than 140 countries, 10,000 faculty and staff, 16 schools and colleges, and 250 fields of study, our two campuses are always humming.