Develops and manages the annual budget including monthly forecasting, fiscal year close out, and reporting to the Provost, Dean, and Budget Office. Offering strategic guidance throughout the planning and reporting processes.
Oversees financial operations including accounting, budgeting, reporting, and auditing.
Provides financial analysis and strategic guidance to the Leadership Team as they make unit-wide financial decisions.
Ensures compliance with University financial policies and procedures.
Works with key stakeholders at the University (such as the Dean of the Harris School and Provost of the University) to ensure the unit is meeting the metrics that were set regarding cash flow, accounting, as well as each of the individual gifts and grants.
Works with the Chief of Staff and Leadership team to identify the funding needs of individual projects and the larger unit. Also responsible for developing project level budgets with research teams for funding proposals.
Oversees and audits reporting within the General Expense Management System (GEMS) system of $50k-$100k in spending each month.
Directs and manages the procurement of all goods and services for the Crime Lab and the Education Lab via contracts, RFTs, purchase orders, GEMS. This includes ensuring compliance with University requirements as well as with federal foundations and the individual restriction of each grant and gift.
Oversees the grants administration of the Crime Lab and Education Lab and ensures compliance with University policies and sponsor guidelines and reporting requirements.
Work collaboratively with Principal Investigators, Research Directors, Research Staff, and Urban Lab partners to develop new projects, proposals, and other initiatives.
Work with University Research Administration to prepare budget summaries as required for sponsored project reports.
Prepare interim sponsored project financial reports and manage award closeout processes.
Maintains communication with University and sponsor agencies.
Leads annual budgeting and planning process; administers and reviews all financial plans and budgets; monitors progress and changes; and keeps unit leadership team abreast of financial performance and position.
Oversees the management of payroll allocations, employee credit card program, out-of-pocket expense reimbursements, electronic check payments, purchase requisitions, and invoicing.
Develop, communicate, and implement financial policies and procedures such as Travel and Entertainment â“ communicating established guidelines that were created in light of current budget, University policies, and funding restrictions. Then audits expenses as they come in to ensure they are compliant with policies.
Develop and manage project database system to aid leadership in project management and ensure grant and gift spending accurately align with staff effort.
Develop and conduct in-house trainings around pre- and post-award administration.
Team Management and Collaboration
Provide direct supervision and mentorship to the finance and grants staff, establishes performance goals and allocates necessary resources.
Serves as the liaison between the Labs and external financial entities.
Collaborate with other university departments such as the Harris School finance team, Budget office, URA, and other Urban Labs.
Reporting and Compliance
Ensures adherence to financial regulations and standards.
Stays updated on changes in financial policies, grant requirements, and best practices.
Manages the preparation of financial statements, activity reports, financial position forecasts, and/or reports required by regulatory agencies.
Manages, negotiates, and resolves financial compliance issues with various governmental agencies.
Performs other related work as needed.
A Masterâ™s degree in Business Administration, Finance, Accounting, or a related field.
Demonstrated experience in operations, grant administration, finance, or other related field.
Experience submitting grant proposals to a variety of sponsors including federal agencies, private foundations, and state/local governments.
Experience with budget planning and forecasting, ledgers, invoices, and fiscal reporting.
Experience working in a higher education or non-profit environment.
Experience with financial and accounting systems such as Workday or Oracle/Peoplesoft.
Experience managing post-award activities, especially projects that are funded by multiple sponsors.
Demonstrated leadership skills and experience managing multiple direct reports, including mentoring, training, and development.
Able to engage effectively with a diverse workforce in a complex research environment.
Exceptional verbal and written communication skills and comfortable with a consultative approach to interacting with employees.
Exceptional organization skills, with previous project management experience.
A resourceful problem-solver and critical thinker who is proactive in leveraging opportunities and anticipating and averting problems.
Able to handle all employment information and issues with absolute discretion and confidentiality.
High-level proficiency with spreadsheets, computer applications such as Word, Excel and accounting systems.
Cover Letter (required)
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