The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offerEed a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $75,200 - $138,400. The budgeted salary range that the University reasonably expects to pay for this position is $85,000 - $102,000.
Job Closing Date
Initial applicant review will be held on or about January 4th, 2024. Posting may close any time after that without notice.
This is a campus-based position although working remotely is currently approved 20% of the time.
The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.
Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.
The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.
The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.
The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.
About the Job
Reporting to the Vice Chancellor of Equity, Justice, and Inclusive Excellence and Chief Diversity Officer, this position is responsible for a full range of administrative processes, including planning and performing administrative services, managing general operations within the Division, and supporting associated or affiliated services and operations. Administrative service responsibilities include budgetary and financial management, contracts and grants, and personnel processes, including onboarding and delegating assignments to staff. General management activities include establishing strategic planning goals, operational objectives, and work plans; preparing, administering, and directing resources (including space); reviewing, approving, and monitoring programs and initiatives.
The Program and Finance Manager uses advanced administrative concepts and organization objectives to resolve the most complex issues. Manages, plans, administers, and coordinates the administrative operations of the Division, the operations of which are significantly complex and broad in scope; performs short and long-term planning for the organization, and regularly works on highly complex issues where analysis of situations or data requires an in-depth evaluation of variable factors.
In collaboration with the Division leadership team, performs strategic planning and coordination of program, staff, space, and budget planning resources. Plans Division operations, including institutional and policy development and analysis and administrative leadership for the Division. Serves as key advisor to VC/CDO on administrative and operations activities associated with the Division. Provides guidance and expertise to Division management in developing techniques and processes. Proactively identify areas for process improvement, suggest innovative ideas, and take the initiative to implement changes, contributing to the organization's efficiency and growth.
1) Involved in strategic planning activities and participates in decision-making processes that impact the organization's direction. Applies advanced concepts to perform analysis to determine future resource allocations on projects.
2) Manages, plans, and administers a range of administrative operations for the Division. Leads and manages the Division's operational budgets, gift/endowment funds, training and educational or instructional expenses, initiatives, and programs, including those related to or affiliated with the Division. Monitors policies and procedures for departmental operations. Provide relevant operations support for units directly related to or affiliated with the Division (e.g. Associate Deans of EJIE, EJIE Signature Initiatives). Monitor and authorize all Division business transactions as the department fiscal approver, including those related to or affiliated with the Division. Implement University contract and grant administration guideline processes to ensure federal, state, and other sponsor guidelines and regulations are followed (e.g. budgets for sponsor approval, no-cost extensions to expiring awards, cost share reporting, initiate fund account unit/chart of account set-up and award closeouts with UC Merced's Project Portfolio Financial Management Team). Makes decisions on operational matters and ensures achievement of operational objectives (policy and processes, personnel, contracts, and grants administration, human resources, IT, and space planning) that have an impact on the Division.
3) Engages in data analysis and market intelligence activities to support program development, decision-making, or strategic initiatives.
4) Supervises and directs the activities of support staff. Represents the VC/CDO as needed to various constituents and stakeholders throughout the University. Actively collaborates with other divisions, schools, departments, or teams outside their immediate scope. Responsible for onboarding and mentoring new hires and guiding and supporting staff in their professional development.
Bachelor's degree from an accredited university in Business Administration, Finance, Economics or related area (required); and/or
Advanced degree equivalent to an MBA or related master's degree from an accredited university (preferred); and
Five (5) years of directly related, progressively responsible experience in administrative operations, accounting, research administration, or a related area, or a combination of education, training, and experience as outlined. An advanced degree in a related area as outlined is preferred and may substitute for one year of experience (required)
Critical Knowledge, Experience, and Competencies:
Substantial experience with academic planning and management in a research environment of higher education institution (preferred)
Demonstrated management experience with proven ability to analyze, interpret and apply good management and business principles, practices and techniques.
Demonstrated organization, assessment, problem solving, negotiation and decision-making skills with expertise in clarifying and resolving conflict situations and developing attainable goals and procedures.
Excellent oral and written communication skills, with proven ability to understand and interpret complex materials and to formulate and present oral and written material in a logical and comprehensive manner.
Strong interpersonal, leadership, and supervisory skills, with a proven record of working collaboratively while achieving outcomes.
Proven ability to function effectively in a diverse, ever-changing, and unpredictable environment. Proven ability to maintain confidentiality in sensitive situations.
Demonstrated ability to project budget costs, coordinate multiple projects, adapt programmatic objectives to changes in resources, and establish priorities as affected by budgetary issues.
Demonstrated experience in financial and accounting systems, including modeling, forecasting, and planning. Experience locating, identifying, analyzing and synthesizing large quantities of data, identifying needs and developing recommendations.
Proven ability to manage crisis situations and effectively facilitate and resolve conflicts.
Working knowledge of principles of shared governance (preferred).
Background check and fingerprinting will be required.
How to Apply: An online application is required for each position to apply. The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact firstname.lastname@example.org.
Equal Employment Opportunity: The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.
Vaccination Program Policy:
As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.
Smoke and Tobacco Free Policy: The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.
E-Verify: All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
UC Merced is the first new American research university built in the 21st century, with a mission of research, teaching and service. The campus opened Sept. 5, 2005, in the San Joaquin Valley. The university is about an hour north of Fresno, two hours south of Sacramento, two hours southeast of San Francisco and the Silicon Valley, and 90 minutes west of Yosemite National Park.
The University of California, Merced, is the newest of the University of California system’s 10 campuses. With over 9,000 undergraduate and graduate students (https://cie.ucmerced.edu/analytics-hub/student-statistics), UC Merced is committed to interdisciplinary excellence in research and teaching as well as to diversity, equity and inclusion. Ranked as one of the best public universities in the nation by U.S. News and World Report, UC Merced provides outstanding educational opportunities to highly qualified students from the heart of California, the nation, and abroad. The campus has special connections to nearby Yosemite National Park; is on the cutting edge of sustainability in construction and design; and supports the economic development of Central California. The Merced 2020 Project doubled the phys...ical capacity of the campus, and enhanced academic distinction, student success, and research excellence (https://merced2020.ucmerced.edu/).
The University of California, Merced is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. This includes the University of California Policy on Vaccination Programs: https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy.