Administrative Associate V - Accounting and Finance
Texas A&M University - San Antonio
Location: United States - Nationwide
Internal Number: R-068280
The Administrative Associate V at Texas A&M University-San Antonio provides essential administrative support to the Department of Accounting and Finance to ensure efficient and effective operations. This position is responsible for a variety of tasks that are essential to the daily functions of the department, contributing to the overall success of the university's academic and administrative objectives. This position is the first point of contact for students, faculty, staff, and visitors. The successful candidate will demonstrate strong communication skills and will be committed to upholding the university's mission and values.
Provide administrative support to the department chair, faculty, and staff.
Manage and prioritize departmental correspondence, emails, and phone calls.
Schedule meetings, appointments, and maintain department calendars.
Coordinate and support departmental events, seminars, and student-related activities.
Maintain and organize departmental records, including student files, academic documents, and departmental reports.
Assist in the maintenance and retrieval of documents and data.
Prepare and proofread departmental documents, reports, and communication materials.
Budget and Finance:
Assist in budget monitoring, expense tracking, and financial record-keeping.
Process departmental invoices, reimbursements, and purchase orders.
Oversee departmental office equipment and supplies.
Coordinate maintenance and repairs of office facilities.
Foster effective communication and collaboration within the department and across the university.
Work closely with other university administrative assistants to facilitate cross-departmental activities.
Required Education and Experience:
High school diploma or equivalent.
Five (5) years of related experience
Preferred Education and Experience:
Proven experience in administrative or clerical roles, preferably in a university or educational setting.
Proficiency in Microsoft Office Suite and other relevant software applications.
Strong communication, organizational, and time management skills.
Attention to detail and ability to handle confidential information with discretion.
Strong customer service orientation and the ability to work effectively with faculty, students, and staff.
Ability to prioritize and meet deadlines in a fast-paced environment.
Please make sure to provide the following documents:Â
Resume / CVÂ
References â“ at least two professional references
For detailed instructions on how to apply for any position on our website, please use the following link:Â
Texas A&M-San Antonio provides affordable higher education opportunities to students from over 30 counties in the surrounding South Texas region, and has graduated over 5,000 students who are career-ready in a variety of in-demand fields such as education, business, information technology and cyber security, criminology and biology.