Finance and Research Administrator - Mechanical Engineering
Carnegie Mellon University
Location: Pittsburgh, Pennsylvania
Internal Number: 2020813
Innovation. Interdisciplinary collaboration. Complex problem solving. In Carnegie Mellon University's Department of Mechanical Engineering, faculty members, researchers, and students are revolutionizing focus areas in advanced manufacturing, bioengineering, computational engineering, energy and the environment, product design, and robotics. In addition, they are using their expertise in interdisciplinary research centers across the university.
We are seeking a Finance and Research Administrator to join our Mechanical Engineering team. In this role, you will provide administrative and financial processing support related to grant, contract or sponsored research administration under the supervision of the Finance Manager. You will work as part of a team to preserve and maintain an effective and efficient service level within the department and university. As delegated, the Finance and Research Administrator supports pre-award application preparation and submissions generally handled by the College of Engineering , including detailed proposal processing, updating databases, handling general correspondence and communication with units, and other duties as assigned.
Core responsibilities include:
Working closely with Finance Manager to assist with post award reporting and other financial transactions. Assisting with researching faculty inquiries. Supporting post-award activities including the processing of modifications and no cost extensions. Working closely with Sponsored Project Accounting (SPA). Planning closure or extensions of expiring grants and sends close out notices 90/60/30 days before award end date. Preparing awards for closeout, researching issues, and prepares for Manager to review.
Reviewing faculty accounts as well as department discretionary accounts - email faculty their monthly report
Forecasting for faculty accounts as requested and notify appropriate parties of charging changes (scheduling and transfers)
Acting as contact for CIT Engineering Research Accelerator
Task Funding review
Monthly report: Download web report and format monthly report
Monitoring shared research inbox
Other post-award duties as requested.
Pre-award is generally handled by a central College of Engineering group, but this position may serve as backup for some pre-award duties. General pre-award duties include: ensuring proposals are prepared in accordance with university and sponsor policies and procedures. Collecting submissions requests, reviews solicitations, and provides guidance. Developing, preparing, and finalizing project budgets and budget justifications. Responsible for such pre-award information such as COl, Data rights, Animal/Human subjects, current and pending, cost sharing letters, transmittal letters, sub-award packets, subcontracting plan, etc. Using sponsor submission tools (NSF fastlane, ERA commons, grants.gov, etc.). Compiling submission package, checking for completeness, and obtaining necessary approvals for routing. Working with college and university research administrators as well as those from collaborative companies and institutions. Working closely with Office of Sponsored Programs (OSP) and sponsor for submission, budget revisions, additional forms, justification, initial labor verification, etc. Coordinating and submitting just in time information and other sponsor requests before issue of awards.
Tracking submitted proposals and assisting in reporting proposal statistics. Maintaining templates and distributing to faculty. Staying current in sponsor rules and regulations. Attending departmental and university wide meetings, as well as training sessions to learn new programs, policies, and processes.
Bachelor's degree required
1-3 years of experience in Sponsored research administration and Accounting experience required
Please include a Resume and cover letter as part of your application.
Staff - Regular
Full Time/Part time
Please visit "Why Carnegie Mellon" to learn more about becoming part of an institution inspiring innovations that change the world.
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.