St. Martin’s Episcopal School is seeking a culturally competent and responsive candidate to serve as an Assistant Director of Finance. The position reports to the Director of Finance and Operations and is responsible for supporting a budget of $18 million. This role requires a range of financial, accounting and administrative/organizational skill levels, from routine monthly tasks and reconciliations to complex analysis and special projects.
The Assistant Director of Finance role requires a proactive, hands-on strategic thinker who will own, in partnership with the Director of Finance and Operations, the responsibility for finance and other operational functions such as insurance and risk management and auxiliary operations.
St. Martin’s Episcopal School is a Christian school with an Episcopal identity and welcomes applicants of all faiths, celebrating inclusivity and diversity while fostering an inclusive culture. Under the direction of the Director of Finance and Operations, the Assistant Director of Finance will:
Coordinate all aspects of Finance, including but not limited to reporting, accounting, and customer relations.
Manage the cash receipts and invoicing/billing
Coordinate collection of outstanding accounts
Manage daily batch creation, closing and posting
Manage monthly deferred revenue recognition and credit card reconciliations
Oversee all of student tuition and incidental billing in the tuition management system, FACTS
Perform General Ledger account reconciliations related to billing
Collect, deposit and post to the ledger all cash receipts for the school
Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements; this includes preparing and/or reviewing monthly reconciliations, journal entries, semi-monthly payroll, accounts payable, 403b reconciliation and remittance, maintaining fixed asset inventory and recording monthly depreciation
Complete all monthly reconciliations such as bank accounts, credit cards, summer camp, etc.
Submit all bank transfers and loan payments
Post sub system including pledge payments and gifts from Raiser’s Edge
Guide financial decisions by establishing, monitoring, and enforcing financial policies, internal controls, procedures and reporting system
Prepare month-end journal entries and reconciliations
Prepare and presents financial reports in an accurate and timely manner (monthly, quarterly, annually)
Strategically analyze financial data; identifies trends and keeps apprised of issues and trends particular to independent schools; supports the Director of Finance and Operations in engaging the board’s audit and finance committees around issues and trends in financial operating models and delivery
Assist the Director of Finance with the annual budgeting and planning process; works with individuals at all levels to create budgets as well as leads ongoing review and comparison to actual results with a view to achieving budget objectives; identifies, explains, and corrects variances as appropriate
Provide leadership in strengthening internal communications with staff at all levels throughout the organization
Comply with federal, state, and local legal requirements by studying existing and new legislation, anticipating future legislation, enforcing adherence to requirements, filing financial reports, and advising management on needed actions
Ensure proper categorization and reporting of restricted funds
Manage organizational cash flow forecasting
Ensure books are closed in a timely manner
Oversee annual financial audit
Manage surplus cash calculations
Manage overall organization and retention of business office documents and files such as vendor contracts, certificates of insurance, leases, etc.
Bachelor’s degree, preferable major in business administration, accounting or finance related field
5-7 years of experience
Practical expertise of of Blackbaud Financial Edge and NXT
Desire to plan and work collaboratively on a team is essential.
CPA and/or MBA
Prior work within independent schools is strongly preferred
Excellent organizational and time management skills
High attention to detail
Strong interpersonal and communication skills
Experience in effectively communicating key data, including presentations to senior management, board or other outside partners
The ability to balance day to day priorities with long-term goals and projects
This position has access to high levels of confidential information, thus a commitment to operating with a strong work ethic and sense of integrity, with a focus on maintaining confidentiality is integral
Participate in regular team meetings and contribute to the culture of open communication.
This job is performed inside; the noise level can be soft to loud. While performing the duties of this job, the employee could be required to stand, stoop, kneel, walk, talk, read, and hear. The employee could be required to use hands to type, finger, handle or feel objects, tools, or controls, and reach with hands and arms. The employee may occasionally lift and/or move up to 15 pounds. In compliance with ADA requirements, we will make reasonable accommodations for the known disability of an otherwise qualified applicant.
All employees are expected to support the mission and vision statements of St. Martin's Episcopal School, and contribute to the overall life of the School.
The statements in this job description are intended to represent the key duties, essential nature and level of work being performed. They are not intended to be all responsibilities or qualifications of the job.
The position is a 12-month, Administrative position and follows the typical school calendar. The position will adhere to a regular schedule of Monday - Friday, 7:30am - 4:00pm. The position is a regular, full-time, exempt and benefits eligible role.
Founded in 1959, St. Martin’s Episcopal School is a coeducational day school in Atlanta, Georgia, serving approximately 650 students from infants through eighth grade. St. Martin’s is dedicated to providing a quality education of the whole person in a loving, Christian atmosphere which fosters lifelong learning. For more information about the School, please visit our website at www.stmartinschool.org.
St. Martin’s is an Equal Opportunity Employer. In order to provide equal employment and advancement opportunities to all individuals, applicants are considered only on the basis of merit, qualifications and abilities. Employment decisions will be made without regard to race, color, gender, age, veteran status, religion, sexual orientation, disability, national or ethnic origin, or any other characteristic protected by law. In compliance with ADA requirements, we will make reasonable accommodations for the expressed disability of an otherwise qualified candidate.