Location: This role is Hybrid with a maximum of 2 days per month in our King of Prussia, PA Office.
Type: Full Time
Telecommuting is allowed.
This role is Hybrid with a maximum of 2 days per month in our King of Prussia, PA Office.
The primary purpose of this role is to provide guidance, supervision, and design and facilitate interdepartmental collaboration regarding enterprise-wide and departmental processes as they relate to the appropriate accounting and financial reporting of the College’s financial activities. This position assists in the supervision of the College’s Month-End Close, including, but not limited to, reviewing, and approving general ledger entries and adjustments to accurately report the College’s Financial Statements. This role also reviews and oversees the College’s Payroll processes and all other downstream processes and data imports that stem from the payroll (403b contributions, H.S.A contributions, F.S.A contributions, etc.). This role also assists with the preparation, review, and submission of various annual reporting requirements: W-2 forms, 1095-C forms, 1098-T forms, and other IRS submissions. This position also plays a key role in coordinating and/or assisting the annual financial, 403b & pension, and worker’s compensation audits.
1. Month-End Close (Financial Statements) Supervision and Review:
Through supervision of assigned accounting support personnel:
Review daily gift transactions from Advancement’s Donor Contribution System (Raiser’s Edge) and post this financial information to the General Ledger.
Works closely with the Advancement Department to design and execute proper gift processes. Works closely with Advancement and Information Technology departments to design appropriate data logic and system processes to ensure consistent and accurate data feeds and appropriate accounting treatment of donor transactions in accordance with US GAAP.
Reviews monthly payroll transactions that are extracted from Paycom and posted to the general ledger.
Review, troubleshoot, and make recommendations regarding Student Financials data feed into the general ledger.
Works closely with the Controller to ensure the appropriate release of restricted funding from multiple sources, such as: donor-restricted contributions, funded Academic Chairs, and funding related to the College’s Centers of Excellence.
Prepare and Review Financial Statements on a monthly/quarterly/annual basis to provide accurate financial information for College leadership.
Reviews Balance Sheet Reconciliations to ensure proper recordation of financial statement transactions.
2. Payroll Processing Supervision and Retirement Plan Processing Supervision (in partnership with the Human Resources department):
Supervises the bi-weekly payroll process to ensure all associates are paid accurately.
Ensures benefit deductions, retirement deductions, and all other payroll-related transactions are processed properly.
Supervises recording and payment of all associate paychecks and ensures all deductions and retirement deferrals are processed as expected.
Design, processing, and review of annual W-2 tax forms for all College associates. Ensures that all codes set up within the Paycom payroll system are configured appropriately to comply with IRS regulations.
Ensures employee deferrals, and company matches are allocated to College associates’ retirement accounts.
3. Annual Financial Statement and 403b and Pension Audit/Annual Reporting Submissions:
Assist in communication, planning, and execution related to all aspects of the annual financial statement audit, 403b, and pension audits. This includes direct communication with third-party audit managers to design and plan operational aspects to ensure a successful workflow, specific to each audit.
Prepare and review schedules and reconciliations to substantiate the validity and accuracy of financial statements
Work closely with the Human Resources department to ensure associates’ 403b deferrals and college matches (including adjustments) are uploaded to the 403b accounts, to facilitate a clean audit opinion.
Work closely with Information Technology and Student Experience departments to ensure accurate and compliant 1098-T reports are sent to both students and the IRS.
Assist with the College’s Annual Form 990 filing.
4. Select, Develop, Motivate, and Retain Qualified Staff.
Define job roles and profiles that meet the current and future needs of the department and select the candidates with requisite qualifications, skills, and aptitudes.
Monitor and develop individual performance to ensure individual knowledge and growth as it relates to the College and the Finance Department, and to foster collaboration and teamwork.
5. Ad Hoc Projects and Analysis
Assist with the design and execution of efficient and accurate processes and data mapping/conversions and workflows related to enterprise-wide projects and systems. Assist with ad hoc headcount analysis for the CFRO, Deputy CFRO, and Controller for budgeting and forecasting purposes.
Assist with input and reporting the for College’s Centers of Excellence.
Assist with data gathering, review, and filing with outside entities.
Bachelor’s degree in accounting with 5 - 7 years of progressive work experience in accounting, including supervisory experience.
Critical thinking and good judgment.
Public Accounting experience is a plus.
Strong verbal and written communication skills.
Demonstrated effectiveness in supervising accounting professionals and support personnel.
Strong math aptitude/computational and organization skills.
Familiarity with the College’s information systems a plus (NetSuite, Paycom, Oracle PBCS, Oracle SmartView, Peoplesoft HCM).
Manual dexterity to operate a computer keyboard, perform daily office operations, and utilize standard office equipment.
The College provides an award-winning culture and offers a competitive total compensation package that includes:
Lucrative Time Off (25-40 Days PTO, Paid Family Medical Leave, 11 Paid Holidays)
Retirement Savings Plan with Supplemental Contribution and Match
Tuition Remission and Reimbursement
Medical, Dental, Vision and Wellness Benefits
Company paid Short Term and Long-Term Disability
Flexible work schedules
The distinction of being named a Top Workplace in the greater Philadelphia area for THREE YEARS RUNNING
Salary Grade Minimum: $118,400.00 The salary of the candidate selected for this role will be set based on a variety of factors including but not limited to experience, education, internal equity, departmental budgets, qualifications, licenses, specialty, and training.
The American College of Financial Services is committed to applying financial education through teaching, research, and innovation in program delivery and design. As a nonprofit, accredited education institution, our courses are researched and written by a faculty of the nation's top thought leaders in personal finance. To learn more, visit The American College.
In policy and practice, we encourage diversity and provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job. We are committed to maintaining a welcoming and inclusive environment.
The American College of Financial Services is an E-Verify Employer.
The American College of Financial Services (The College), a regionally accredited and nonprofit higher education institution located in King of Prussia, Pennsylvania, delivers an educational and impact platform for financial professionals, nonprofit leaders, and consumers. This platform includes applied financial knowledge and education, professional networking and development events, and impact initiatives that benefit the financial services industry and society.
The College’s impact continues to be felt through a meaningful mission and a vision that guides its growth plans until 2027 – the institution’s centennial celebration. In just the last few years, The College has collected numerous industry awards, developed new educational programs for financial professionals and consumers, and launched a groundbreaking Center of Excellence to narrow the racial wealth gap, promote diversity in financial services professionals, and support underserved communities in their wealth journey. Through these initiatives, The College has experienced near-unprecedented growth to expand its ambitious strategy.
Apply now to work at a growing and accredited institution with:
Dynamic teams and... plentiful opportunities for career advancement
A diverse, inclusive workplace culture that welcomes new ideas and perspectives
Flexible hybrid and remote work models to promote better work-life balance
Competitive benefits packages and commitment to improving our communities
Powerful professional development opportunities
The distinction of being named a Top Workplace in the greater Philadelphia area for THREE YEARS RUNNING!