Director of Finance & Operations (7375U) - Dept of Physics
University of California, Berkeley
Location: Berkeley, California
Internal Number: 4710273
Director of Finance & Operations (7375U) - Dept of Physics
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We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
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Physics is the largest department in the L&S Division of Mathematical and Physical Sciences. It is ranked as one of the top physics departments in the world, with excellence in research, teaching, and service to the community all highly valued. The department has 80 ladder and active emeriti faculty, 60 career and casual staff, and 300 lecturers, teaching assistants, readers, research personnel, postdocs, fellowship recipients, and visiting scholars. It enrolls 250 graduate students, 250 undergraduate majors, and over 7,000 students in its courses, many with laboratory sections. Its faculty fully participates in teaching and administration and conducts world-class research in campus, local, national, and international laboratories and sites; research activities require active financial arrangements with organizations such as Lawrence Berkeley National Lab. Physics manages 3 distinct campus buildings in its facilities complex with 240,000 assignable square feet, and it also houses and provides services to several research centers, the Physics Library, and multiple research Laboratories with varying physical environments.
The Director of Finance & Operations is a key member of the management team for the Department of Physics. This person oversees both the financial operations team and the support services team and is responsible for the planning, organization, and implementation of financial processes, analysis, internal controls, and reporting functions to ensure financial and resource stewardship. The Director of Finance & Operations provides analysis and strategic planning for department leadership, offering consultation and guidance as needed. Provides leadership for operational teams that provide service to department constituencies (faculty, students, staff, visitors).
Application Review Date
The First Review Date for this job is: October 31, 2023 - Open Until Filled
35% Manages and directs the work of Physics Financial Services and Support Services units. Provides leadership and direction. Directs overall operations and fully supervises 6.0 FTE and 8 headcount staff. Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations. Writes job descriptions, conducts recruitment and performance appraisals, determines work assignments, and provides for training and development. Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the group. Provides staff with opportunities for professional development. Fosters teamwork, communication, and cooperation. Manage the day-to-day operations of Support Services unit, including the support desk, shipping/receiving, access control, and the Research & Development Machine Recharge Shop.
30% Responsible for fiscal management of all funds. Devises methods of budget control and develops overall budget and planning strategy. Determines correct fund source for routine expenses and responds to inquiries for chartstrings. Oversees systems for controlling and tracking expenditures and allocations. Develops and establishes policies and guidelines for use of resources. Develops and coordinates administrative policies, procedures, and standards to ensure department-wide uniformity in business practices and compliance with University and campus financial control standards. Manages the accounting and billing activities for Physics recharge facilities and services totaling over $500K in annual expenditures or recharge income. Analyzes and evaluates rate structure. Prepares and submits annual recharge report to the Campus Recharge Committee. Adjusts recharge account allocations as needed to reflect changes in salary rates, supply and equipment costs. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect University resources. Develops, implements and monitors processes to evaluate and manage risk across all operational areas. Anticipates and resolves operational, fiscal, or other non-routine problems independently. Exercises signature authority over all purchasing, payroll and staff personnel actions related to departmental financial services. Ensures adherence to cash and payment handling policies and procedures. Represents department in audit review and concerns. Reviews and analyzes permanent budget, advising management of issues, making corrections as needed. Reviews and reconciles permanent faculty salary budget.
20% Provides analytical services to the department. Prepares long-range projections of allocations, income, and expenditures for all operations. Supervises activities associated with creating, maintaining and reporting on the operational and capital budgets and budget processes, academic and staff budgeted FTE, the performance of financial planning (including problem definition, forecasting, data collection, and development of alternative solutions), the performance of human resources FTE planning (position management, staffing forecasting, data collection), development of policy or action recommendations in the areas of budget, finance, space allocation and human resource planning, and report preparation. Responsible for providing high-level planning and analysis to the Chair, Director, department unit managers for their operating budgets, advising on restrictions of spending as mandated by university and federal policies. Directs fiscal closing, analyzing and projecting expenditures and taking proper action to assure positive year-end balances, including satisfaction of any deficit plan targets. Prepares analytical reports on the financial status of the Department's activities in all funds.
15% Serve as department coordinator in working with service center, Engineering Research Support Organization (ERSO). Applies extensive knowledge of appropriate UC policy and procedures governing procurement and material agreements, departmental funds and chartstrings, and in-depth technical knowledge of the Berkeley Financial System, Bearbuy and university vendoring processes. Work with department team leads on day to-day spending questions. Partner on annual budget briefings, collaborate with financial analyst on budget support to team leads and R&D and student shops. Represents department on campus committees.
Bachelor's degree in related area and / or equivalent experience / training.
Extensive knowledge of finance policies, practices and systems, budgeting and reporting techniques, accounting and bookkeeping.
Solid understanding of financial and resource planning concepts as well as how to control organizational budgeting.
Ability to prepare and present materials to internal and external constituents.
Extensive knowledge of human resource policies, practices, and planning.
Demonstrated ability to effectively communicate both verbally and in writing.
Advanced skills in the use of Excel and database software.
Demonstrated interpersonal skills and ability to work effectively across the organization at all levels.
Proven ability to deal with changing priorities and direct the work of others accordingly. Ability to multi-task.
Demonstrated ability to screen applications, interview candidates, and either make selection decisions or recommend individuals for hire.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
Client services oriented; has good listening, communication, critical thinking, and analytical skills.
Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
Providing calm leadership during stressful situations and emergencies.
Demonstrated management and conflict resolution skills to effectively lead and motivate others.
Familiarity with campus systems preferred (CalPlanning, CalAnswers, UCPath, BFS).
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $115,000 to $135,000 annually. This is a 100% FTE career position eligible for full benefits.
Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of 'UCB Employee'. Then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.
Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.
Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that 'every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive.'
This position is eligible for a hybrid work schedule.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
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