The Budget and Personnel Manager is responsible for the development and administration of the Library’s short-term and long-term budget and personnel management as well as building effective and strong working relationships with various financial and HR stakeholders. The incumbent oversees all aspects of financial management of Library’s operating budget, collaborates with managers who oversee collection budget, prepares financial documents and reports on projections, costs, and expenditures for the Library’s leadership, and supports the Library’s budget proposal. Ensures accuracy of overall library budget. Is responsible for oversight of overall personnel management operations including recruitment and onboarding, performance review, position requisitions, personnel issues, etc. Identifies, creates, and manages professional development opportunities for staff, faculty, and managers. Evaluates and revises workflows related to budget and personnel procedures as needed.
Budget Planning and Coordination: Develops and manages the Library’s operating budget, gifts, and endowment funds, and grants in collaboration with direct supervisor and the Library’s. Participates in the formulation of the two-year budget proposal. Provides strategic allocation and purchasing recommendations. Implements and establishes budget policies, guidelines, workflows, and financial reporting and its cycle.
Personnel Management: Oversees personnel development and administration, including employment cycle, employee relations, performance management cycle, and overall operations regarding personnel management. In coordination with the Library Personnel Coordinator, oversees management of the recruiting process for staff and faculty, including logistics, communication, and recordkeeping. Ensures execution of the University’s best practices for recruiting and hiring a diverse workforce in collaboration with hiring managers and campus HR units.
Fiscal Management: Identify and recommend strategic purchases for the Library in collaboration with managers and staff/faculty. Manage contractual expenses, including lease and maintenance agreements for copiers and printers, and purchase requests for capital expenditures. Develop strong working relationship with procurement & contracts unit on processing purchase orders and agreements and effectively communicate when needed.
Supervision: Hires, trains, evaluates and coaches the full time and student employee direct reports. Assists with the recruitment, training, and supervision of Administration Office part-time student assistants, continually observing and coaching the assistants and encourages professional development. Approves timesheets in absence of supervisory staff.
This position supervises 1 full-time staff member.
Position Type/Expected Hours of Work
Full Time, 35 hours/week.
Sr. Coordinator/Analyst A.
Commensurate with experience.
Required Education and Experience
4-6 years of relevant experience.
At least four to five years’ experience in budgetary/forecasting, financial management, accounting, personnel and supervision.
Demonstrated advanced computer skills to include Microsoft Office Suite required.
Excellent attention to detail and accuracy.
Excellent written and oral communication skills including interpersonal and collaborative skills.
Ability to handle multiple priorities in a diverse customer service environment.
Project management experience with solid organization and planning skills.
Ability to see tasks through to complete resolution.
Knowledge of financial management system.
Basic Statistical analysis skills required.
Preferred Education and Experience
5-8 years of relevant experience.
Graduate degree in financial management, and/or human capital management
Experience in a multi-cultural environment preferred.
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