Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title: Director, Administration and Finance for Hofstra Continuing Education & Summer Camps

School/Division: Continuing Education

Office: Continuing Education - Summer Camps

Full Time/Part Time: Full-Time

Description:

The Director serves as a senior level administrator within the Continuing Education (CE) and Summer Camp division who is responsible for a diverse array of administrative and budgeting responsibilities that support the operations of Continuing Education, Hofstra Summer Camp and Youth Programs. This is a highly visible and collaborative role that works closely with various campus offices to include the Office of Financial Affairs, Office of the Provost, Informative Technology Services and the Office of Human Resources.

Responsibilities include, but are not limited to:

Budget:

Works closely with the University Finance department in managing departmental finance to include budget preparation, revenue and expense tracking, processing of expense transfers, expense check requisition forms and invoices, reconciliation protocols, preparation of reports and analysis pertaining to finances, program and enrollment pacing reports.
Assists in the creation, implementation and daily oversight of various departmental budgetary reports inclusive of departmental sub-accounts reports per organization budget line, enrollment, revenue, expense, co-income and yearly comparison revenue, expenses and enrollment tracking reports.
Conducts daily reconciliation of Jenzabar/TouchNet to Banner finance feed to ensure financial compliance.
Assists in processing CE student tuition payments and oversees student tuition refunds.
Manages 3rd party contracts and invoicing, insurance certification tracking and internal contract database.
Performs other related duties as assigned.

Administration:

Supervises clerical staff to include coordinating staff schedules and time sheets, distributing staff workload during peak times, and creating and implementing staff enhancement programs.
Oversees the database input for the creation of camp sessions, courses and class sections in Jenzabar, room reservations in R25, and work orders.
Assists the Senior Director of Information Technology and Finance with computer imaging, installation of program software requirements for youth and summer camp programs.
Coordinates administrative processes related to continuing education, summer camps and youth programs; student registrations, program rosters, course evaluations, student grades, transcripts, certificates, verification requests, issuance of student course schedule confirmation reports, record retention procedures as well as maintaining various databases.
Serves as liaison with the Office of Human Resources and oversees processing and reconciling of instructor, student employee and camp payroll.
Assists Summer Camps as needed with various projects.
Performs other related duties as assigned.

Qualifications:

Bachelor's degree required.
Minimum of five (5) years in a managerial or director level position, preferably in a higher education administrative environment.
Advanced knowledge of business process improvement strategies.
Comprehensive computer technology skills to include Microsoft Office Suite, Ellucian Banner, performing data queries, and constructing/running reports.
Strong interpersonal communication skills.
Ability to build strong business relationships and maintain a high degree of discretion and confidentiality.
Attention to detail and the ability to be flexible and successfully manage multiple tasks.
Must be available to work occasionally on evenings and weekends, in particular during high peak summer camp planning times.

EEO Statement:

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

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About Hofstra University

Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.

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