Careers

Events Coordinator 3-Commencement Officer, Finance and Operations, Vancouver Campus

Available Title(s):
111C-YN_CS_NPS - Events Coordinator 3

Business Title:
Events Coordinator 3-Commencement Officer, Finance and Operations, Vancouver Campus

Employee Type:
Classified

Time Type:
Full time

Position Term:
12 Month

Position Details:

Events Coordinator 3-Commencement Officer, Finance and Operations, Vancouver Campus

Are coordinating complex events your specialty? WSU Vancouver has a great opportunity as an Event Coordinator-Commencement Officer to consider!

Summary of Duties

For the WSU Vancouver campus, this position works independently with limited supervision to coordinate a wide variety of support services for complex single or multi-day events such as on-campus events, conferences, seminars, and workshops that require complicated planning and coordination of details.

Commencement is Washington State University's biggest and most important event. This position is also the campus commencement officer which manages the coordination and effective execution of the annual WSU Vancouver Commencement Ceremony. The commencement officer represents WSU Vancouver at the North American Association of Commencement Officers (NAACO) and in the greater WSU system. Responsible for coordinating and communicating with campus stakeholders to ensure the smooth running and professionalism of the event.

This position exercises independent judgment in interpreting and applying rules and regulations and is the keeper of WSU Vancouver Facility Use Guidelines. Oversees and monitors compliance with applicable laws, regulations, policies, emergency procedures, and ADA compliance as applicable for events. Advises staff, event organizers, contractors and others on event matters or decisions of major significance that may affect the organization as a whole. Resolve emergent issues as they arise and recommend alternative courses of action if needed.

Required Qualifications

High school graduation or equivalent and four years of progressively responsible work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.

Possession of, or ability to obtain at time of hire, a valid, unrestricted driver's license.

Ability to use commonly used office software such as Microsoft Word and Excel, Microsoft Teams, Zoom, email and calendar programs.

Preferred Qualifications

Experience using room/event scheduling software/tools such as 25 Live.

Experience interpreting and applying complex state, local, and institutional rules and regulations.

Experience scheduling and planning events in a higher education environment.

Highly organized and detail-oriented, with a proven ability to multitask and handle last-minute changes.

Strong ability to build and maintain relationships with clients, vendors and staff from partner departments.

Demonstrated experience developing and delivering training in the workplace.

Experience using data and creating reliable reports

Ability to manage a budget and ensure timely financial transactions.

Experience developing tools and processes to ensure efficient and effective workflow.

Experience providing exceptional customer service, which includes handling special requests, and resolving customer dissatisfaction and complaints.

Experience providing excellent customer service to a diverse clientele.

Experience supporting and advancing diversity, equity, and inclusion initiatives.

Certified Meeting Planner (CMP) certification.

Bachelor's degree in Communications, Business Administration, Project Management, Hospitality or related field.

Experience supervising others.

Essential Duties:

40% Coordinate events

20% WSU Vancouver Commencement Officer

15% Facilities use oversight

10% Event data management

10% Supervise staff and student employees

5% Other duties as assigned.

Application instructions:

Applicants must attach a resume, cover letter and a contributions to equity statement at the time of application. Please read the entire posting description and follow the instructions below to apply.

Additional Information:

Area/College:

Washington State University Vancouver

Department Name:

Finance and Operations Events

City, State, Zip:

Vancouver, WA 98686

Department Link:

https://www.vancouver.wsu.edu/finance-operations

https://www.vancouver.wsu.edu/events-office

Work Location and Schedule:

This position is not eligible for remote/hybrid work assignments.

Monthly Salary:

$3,294/month-$3,883/month ($39,528/year-$46,596/year) Range R039. The full range of this classification is $3,294 to $4,385/month, Step A-M. Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

Benefits:

WSU offers full-time employees a competitive benefits package including up to 49 days off per year through paid holidays/sick leave/annual leave, a choice of retirement plans, medical/dental/vision, basic life and long-term disability insurance, and an employee tuition waiver program.

For information including a summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.pdf

Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.

FTE:

100%

Posting Close Date:

Applicants must submit their completed application by October 09, 2023, at 11:59 pm.

Background Check

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions

Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.

External candidates, please upload all documents in the 'Resume/CV' section of your application.

Internal candidates, please upload all documents in the 'Resume/Cover Letter' section of your application.

Applicants must attach the following documents to their online application:

Resume

A cover letter

A contributions to equity statement (see information and link below)

Please include a statement on contributions to equity. Provide examples from your past activities and experience as well as your future plans to advance equity, diversity, inclusion and belonging at WSU Vancouver. Include examples such as any of the following: Programming, events, and initiatives; Committee, council, or board service; Student and/or staff outreach, recruitment, and retention; Community engagement and volunteerism. WSU Vancouver's strategic plan embeds equity in all 5 goals, including a specific goal for equity, diversity, inclusion and belonging (Goal 4). Please see our Strategic Plan, Goal 4 for more information on what WSU Vancouver is doing in this space, https://www.vancouver.wsu.edu/strategic-plan.

About WSU Vancouver

WSU Vancouver is located on the homelands of the Cowlitz Indian Tribe and Peoples of the Lower Columbia Valley. One of six campuses in the Washington State University system, WSU Vancouver provides baccalaureate- and graduate-level education to benefit the people, communities and economy of Southwest Washington.

As the only Tier-1, land-grant and public four-year educational institution in Southwest Washington, WSU Vancouver is committed to accessibility, openness and service to people. WSU appreciates extraordinary community support and is dedicated to developing areas of academic and research excellence that fulfill regional needs.

WSU Vancouver leads with an equity lens and is recognized nationally as a top college for equity, diversity, inclusion and belonging.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Vancouver-WA/Events-Coordinator-3-Commencement-Officer--Finance-and-Operations--Vancouver-Campus_R-10284

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.







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