Careers

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $66,000 - $80,000

Position Summary

The Roger Lehecka Double Discovery Center (DDC) at Columbia College works with first-generation college-bound youth from low-income communities to ensure success going to, through, and beyond college. Reporting to the Executive Director, the Finance and Analytics Manager will provide leadership and oversight for the Center???s fiscal and data management and analytics. The DDC funding portfolio consists of government, foundation, gift, and institutional funding sources. The incumbent will develop, implement, and monitor efficient, high-functioning financial and data management infrastructures to support Double Discovery???s mission-driven programs and that help support reporting and compliance requirements for the Center. The Finance & Analytics Manager will also hold a joint reporting relationship to Columbia College Dean???s Office via the Senior Associate Dean of Administration & Planning and work closely with the College???s shared services teams to provide quality core administrative functions so that Double Discovery can focus on its mission of supporting DDC students and other key constituencies. This work will be carried out with the premise of shared accountability for the effective and efficient use of the College???s resources. 

THIS IS A GRANT-FUNDED POSITION. CONTINUED EMPLOYMENT IN THIS POSITION IS CONTINGENT UPON ONGOING SUFFICIENT FUNDING.  

Responsibilities

Financial Management:

• Develops, implements, and maintains appropriate financial and operational practices and structures that are aligned with University, Columbia College, and external sponsor standards. This will support budgetary activities for a $2 million annual budget.
• Prepares and presents regular reports to track the Center???s revenues and expenditures and to review budget versus actual results. Performs and presents trend analysis and forecasting of major revenue and expense areas to allow for more efficient and effective financial and programmatic decision-making including identifying potential shortfalls. Makes recommendations about spending patterns and proposals with the aim to help ensure the long-term financial health of the organization and applying resources to the Center???s highest priorities.
• Drafts and reviews the annual budget submission with the Executive Director and Senior Associate Dean of Administration & Planning. Works closely with Columbia College Finance to finalize the submission and deliverables for the monthly/quarterly/fiscal year-end closing processes.
• Responsible for supporting the Executive Director/PI with pre-award and post-award grant activities. Prepares financial proposals and reports to support the Center???s grant submissions and awards. Works closely with the Executive Director and Columbia College Finance on the administration of grants.
• Approves requisitions, journal vouchers, travel and business expense reports, and other financial accounting transactions for the unit; Works with Columbia College Finance and other departments regarding the Center???s financial administration including problem-solving issues and clarifying processes as needed. Audits and approves Center-wide procurement and financial transactions.
• Implements, communicates, and manages Center???s financial procedures and financial controls in accordance with the policies and practices of the University, Columbia College, and external sponsors. Supports responses required for any audit requirements. Complies with University, federal, sponsor, policies and regulations in submission of documentation.

Analytics - Data Management & Visualizations:

• Works with the Executive Director to leverage a data-driven approach to problem-solving across the Center.
• Collaborates with the Executive Director in the design of a comprehensive set of enrollment & engagement metrics and measurements to define success for initiatives and programs; and tracks the Center???s data on specific metrics that inform external sponsor and other reporting requirements.
• Oversees data practices and implements data management protocol to ensure data quality and accuracy of analytics and reporting as well as data security levels and access to data.
• Works with Leadership team to support Qualtrics activities (e.g. feedback surveys, registration, etc.), including the migration of survey data to and from other data systems (e.g. Salesforce, Blumen, etc.).

Administration:

• Identifies, recommends, and implements changes to administrative processes and procedures to improve workflows.  
• Creates and maintains up-to-date documentation of procedures (e.g. Center???s procedure manuals, data management protocol, etc.).
• Supervises the department???s Finance & Administrative Assistant. Meets regularly with the incumbent to review ongoing tasks and outline longer-term goals and deliverables in support of the Center???s programmatic objectives.

Minimum Qualifications

• Bachelor's degree required.
• A minimum of three years of fiscal and/or data management experience reflecting a successful record of accomplishment and a history of increased responsibility in support of an operating budget of $2 million. 
• Demonstrated experience in strategic financial planning to inform organizational decision-making.
• Demonstrated proficiency with database management; software (e.g. Microsoft Word and Excel - including pivot tables; Tableau, Power BI; Qualtrics; Salesforce; etc.); and internet navigation/research.
• Ability to leverage a data-driven approach to problem-solving across multiple areas (e.g. financial, development, and programmatic) of an organization???s operations.
• Demonstrated organizational, interpersonal, and communication skills, including the ability to clearly articulate persuasive arguments in writing and orally to motivate and influence people.
• Demonstrated effective project management skills, including the ability to be flexible, to manage multiple projects as well as to prioritize competing and shifting demands/needs of stakeholders in a highly collaborative environment.
• A dedicated commitment to enhancing opportunities, particularly regarding college access and persistence, for low-income, first-generation college-bound students, and students from diverse ethnic backgrounds.

**Applications submitted without a resume and cover letter will not be reviewed**

Preferred Qualifications

• Strong preference for related financial analysis, grants management, or operations experience in higher education, non-profit, and/or complex organizations.  
• Previous supervisory experience preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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