Careers

Department Overview

Position provides option to work from home, on campus or hybrid.

This position provides financial oversight, guidance, transactional and analytic services to the Chair, Department Administrator and Principal Investigators (PI) in the Department of Molecular Microbiology & Immunology (MMI). Funding includes general fund, sponsored projects, start-ups and foundation. This position provides financial reporting services to both the Chair/DA (department operations) as well as PIs (research funding) and is responsible for ensuring compliance with sponsor, university and federal requirements. This position prepares both the department operating and capital budgets, monitors expenditures and analyzes budget variances for all funds and orgs of the Department, making recommendations to correct negative trends or variances. This position prepares and approves financial transactions.

Function/Duties of Position

Post Award Support:

• Acting as post award support for MMI by using Cognos, Oracle, UFO, and other databases as necessary, provides system-generated monthly grant expenditure reports. Provide customized quarterly projection reports to PI and meet to review and adjust as needed.
• Manage sub-award Agreements including requests to OPAM to create the Agreements, receipt and approval of invoices, and tracking sub-award payments as necessary.
• Review all expenditures and FTE for award Principal Investigators and Key Personnel to ensure compliance with award and proposal requirements, as well as Departmental, University, and Federal policies.
• Reviews and approves requisitions for grant-related expenditures.
• Prepares summary reports of all sponsored project data, presents data to the Principal Investigators quarterly for review, makes changes as necessary.
• Anticipate and prepare appropriate post-award paperwork (cost transfers, account set ups, JEs, sub-award request forms, prior approval forms, accelerated spending forms, JPAs, IPAs, etc.) Identify and resolve problems, assures appropriate and timely correction of expenses that posted incorrectly.

Department Operating and Capital Budget:

• Prepare Department Operating and Capital budgets and serve as a financial resource by understanding and tracking all department commitments, and ensuring that department's financial goals are met. This includes being knowledgeable about budget policies by interacting with SoM Dean's Office and CFS to prepare budget, understanding and ensuring adherence to faculty compensation plan, preparing financial forecasts with a variety of variables and scenarios, tracking expenses, variance reporting and investigating, reconciliations, preparing financial reports/projections, and providing oral and written financial advice to Department Administrator and Chair. Also provides financial assistance/advice with respect to recruitment/startup packages including spending advice, financial status updates, spending restrictions, etc.

Fiscal Authority and General Accounting:

• Serve as fiscal authority for all funds within MMI - general fund, start-up, gifts and sponsored projects (which include federal, foundation, and industry sources).
• Serve as fiscal approver on most financial transactions.
• General accounting duties include preparing POs, LD transfers, p-card request forms, Oracle access forms, data entry, account reconciliation, variance reporting and investigating, account and expense documentation, data management, monitoring and resolving open POs and invoices on hold.
• Create ad hoc reports as requested by Department Administrator and Chair.
• Serve as effort certification coordinator and process student stipends and tuition invoices - student exemption billing. Work with appropriate offices at OHSU (OPAM, CFS, SOM Dean's Office, A/P, Purchasing and others) to resolve accounting issues.

Required Qualifications

Education:

• Bachelor's degree in Accounting, Finance, or a related field from an accredited college or university. If from a related field, candidate must have 36 hours of accounting courses from an accredited college or university. All candidates must be highly proficient with the use of computers, including database and spreadsheet applications.

Experience:

• Minimum of 2 years of progressively responsible relevant work experience.
• Prior Academic Health Center or relevant financial specific experience performing analysis related to operational improvements and business cases.

Job Related Knowledge and Skill:

• General Ledger development and maintenance experience as well as monthly financial statement preparation and analysis
• Forecasting, budgeting preparation, and variance analysis experience
• Experience with grant accounting and reporting
• Ability to prioritize multiple tasks at one time
• Excellent communication, analytical and organizational skills: both written and verbal
• Ability to work independently and as part of a team while being collaborative in resolving problems
• Highly proficient with use of PC including database and spreadsheet applications.
• Intermediate spreadsheet skills, including complex functions, formulas, and formatting.
• Experience with relational databases.
• Understanding of financial reporting concepts such as cost accounting and net present value analysis.

Preferred Qualifications

• Bachelor's degree, plus 3 years of directly related experience as defined in the position description.
• Experience in an academic and/or research setting. Experience with grants accounting.

Additional Details

• There is the opportunity to work part-time in the office and part-time from home.

Pay Range: $39.13 - $53.75

All are welcome