Careers
Woods Hole, Massachusetts
New York, NY
Posted: 02-Sep-23
Location: Ann Arbor, Michigan
Salary: Open
Internal Number: 239122
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Center for Bioethics and Social Sciences in Medicine (CBSSM) at the University of Michigan Medical School is seeking a highly qualified Business and Finance Manager to manage CBSSM finances and human resources and provide oversight for fundamental administrative operations of the Center. This position is a vital member of the core administrative team at CBSSM.
CBSSM is a multidisciplinary center based within the Medical School whose mission to improve the practice of medicine by supporting a vibrant interdisciplinary community that provides clinical ethics, research ethics, and ethics education services and creates leading empirical bioethics, decision science, and health communications research. CBSSM is a ?home? for anyone within Michigan Medicine and the University of Michigan more broadly who is interested in using empirical social science methods to improve health care decisions and the ethical practice of medicine.
The optimal candidate will have exceptional analytical, organizational, and oral and written communication skills and superb attention to detail. This position requires the ability to analyze, compare and evaluate various courses of action, make independent decisions free from immediate direction, and productively handle ambiguity in a complex, fast-paced research environment. The Business and Finance Manager will partner with and report directly to the CBSSM Managing Director.
Financial management and research administration (60%)
Working closely with the CBSSM Managing Director, the Business and Finance Manager will manage all aspects of CBSSM finances.
- Manage the CBSSM annual budget and make budget and resource allocation recommendations to leadership.
- Maintain CBSSM balance sheet and manage cash balances and spending plans by tracking balances and encumbrances against these cash balances. Develop spending plans in collaboration with CBSSM Interim Co-Directors and Managing Director to ensure CBSSM reserves fall in line with UMMS benchmarks.
- Assist significantly with five-year CBSSM budget planning process including reviewing extensive amounts of historical data and creating forecasting models to create a five-year strategic plan for spending.
- Compile, analyze, report, and present on the CBSSM budget, forecasts, and actual results independently. Present and obtain approval of annual budget from various key stakeholders including the unit administrators and Medical School Executive Administration.
- Provide transparency of multi-fund revenues and expenditures to unit administrators and respond to inquiries in a timely manner.
- Maintain relationships with CBSSM faculty investigators and negotiate, track, and implement staff effort allocation changes based on available faculty research funding to ensure that research projects are appropriately staffed.
- Monitor CBSSM subaccounts and subcontracts (from CBSSM investigator research grants) and correspond with research administrators to ensure seamless grant budget management.
- Gather and maintain information from CBSSM faculty investigators on pending grants that may involve CBSSM staff.
- Create or approve personnel action requests (PARs) in the Human Resources system for numerous FTE related transactions and monitor staff effort to assist with budgeting and providing transparency of expenditures to leadership.
- Manage CBSSM business processes, including reconciling monthly budget expense reports, approving employee timesheets and expense reports, preparing journal entries, and preparing official agreements to document and track units financial commitments.
- Provide interpretation and application of University level and departmental level financial policies and procedures to leadership and staff of Institute as well as Institute project teams including faculty members and their staff regarding Procurement, Travel and Expense, Research Administration, etc.
- Track and monitor faculty support and create visuals to assist the unit administrators in making decisions surrounding faculty commitments.
- Complete annual review of internal controls, monitor CBSSM written procedures documents, and present and obtain approval from unit administrators. Identify and implement appropriate courses of action to fill gaps in internal controls.
- Perform numerous ad-hoc financial and other administrative requests, as needed.
Human resources management (35%)
In coordination with the CBSSM Managing Director and Senior Research Staff Supervisors, this position will coordinate and implement human resources transactions for all CBSSM staff.
- Manage HR transactions, including, but not limited to, hiring, salary and effort changes, termination, onboarding and offboarding.
- Serve as the administrative supervisor for CBSSM students, temporary employees, predoctoral ethics and 2-3 postdoctoral research fellows (these positions are functionally supervised and mentored by CBSSM faculty investigators).
- Ensure consistent application of organizational policies, etc.
- Coordinate the postdoctoral research fellow annual recruitment and offboarding processes.
- Manage CBSSM professional development requests from staff, fellows, faculty, and learners.
CBSSM administration and project management (5%)
- Manage the CBSSM pilot research grant program.
- Attend bimonthly CBSSM staff meetings and participate in periodic CBSSM events, such as the Seminar Series, Bioethics Grand Rounds, Bishop Lecture in Bioethics and Colloquium.
- Other duties as assigned.
Bachelor's degree and 7 - 10 years of progressive grant and contract experience or equivalent combination of education and experience.
Experience in financial management
Experience supervising staff, preferably research staff
Experience with the Michigan Medicine financial and human resources systems
Experience in health research administration at a major R1 university
Excellent oral and written communication skills
Excellent attention to detail
9-5 Monday through Friday
Michigan Medicine is firmly committed to advancing inclusion, diversity, equity, accessibility, and belonging, which are core to the culture and values of the University of Michigan and CBSSM. Our community supports recruiting and cultivating a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan and the world. We strive to create a work culture where each team member feels respected, valued, and safe.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
