Careers

Scheduled Hours

40

Position Summary

Provide advanced administrative and accounting support to the Assistant Vice Chancellor and Assistant Dean for Finance, the Chief Financial Officer for the School of Medicine. Coordinate the completion of key financial reports for internal and external distribution, ensuring that they meet a high standard for presentation. Perform diversified administrative functions and respond to questions and inquiries requiring the exercise of discretion and independent judgment in the absence of the Assistant Dean for Finance.

Job Description

Primary Duties and Responsibilities

• Provide advanced administrative support for development of School of Medicine financial reports to School and University senior administration, the Medical Finance Committee of the University Board of Trustees, and committees of the School of Medicine Executive Faculty.
• Design and develop sophisticated PowerPoint presentations for various internal and external groups including the Executive Faculty and Medical School Finance Committee and may include Board of Trustees support.
• Support the Assistant Vice Chancellor/Assistant Dean for Finance in their various roles on committees and subsidiaries. For example as Secretary of the Telecommunication Facilities Corporation (TFC). Barnard Cancer Institute (BCI) and Washington University Medical Corporation (WUMC).
• Attend all regularly scheduled meetings and when asked, keeps the official records and sends communications.
• Coordinate Board Meetings and sub-committee meetings when necessary.
• Send out finance communications on behalf of the AVC of Finance as requested.
• Develop and maintain Finance website using Word Press, website development and html to ensure consistent communication of policies and procedures.
• Coordinate schedules and maintains the calendar of the Assistant Vice Chancellor of Finance.
• Order and maintain supplies for the office or members of the department, coordinate the onboarding of new employees, check mail, organize moves and other activities impacting Finance Office such as office luncheons.
• Provide Senior Finance Approval on behalf of the AVC of Finance on all travel and entertainment expense for the medical school as needed.
• Assist with various department/staff meetings, committee meetings, university programs, visitor schedules, etc. by providing secretarial/administrative support and independent follow-through.
• Prepare and collect materials for meetings, programs, etc. often utilizing initiative in the absence of clear instruction.

Preferred Qualifications

• College level courses in accounting and accounting experience.
• Training and/or experience in financial reporting formats and conventions.
• Advanced proficiency in Excel, Word and PowerPoint.
• Demonstrated effective command of the English language including verbal, written and interpersonal communication skills.
• Effective organizational skills.
• Regular use of initiative and sound discretionary judgement.
• Ability to manage multiple projects with minimal supervision.
• Professional demeanor and composure suitable for a senior administrative office.
• Ability to work with a diversified group of professionals, providing tactful direction as necessary.

Required Qualifications

Equivalent of a bachelor's degree and five to seven years of administrative experience in an executive office environment, or equivalent education.

Grade

G10-H

Salary Range

$24.97 - $38.71 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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