Finance and Communications Support Specialist

Job No: 497485
Position Type: full-time
Location: Lewisburg, PA
Categories: Other, Clerical / Support, Academic Affairs

The Dean of Arts & Sciences Office at Bucknell University is excited to announce a search for a new Finance & Communications Support Specialist. The Finance and Communication Support Specialist provides high-level, essential support to the Associate Director of Business Operations in the Deans Office of the College of Arts & Sciences. The person in this position is responsible for providing support for the financial, communication, and office functions of the Deans Office. This person will demonstrate personalized, proactive, and responsive support and advocacy, as well as provide prompt problem resolution. This position oversees multiple tasks and projects with competing priorities and deadlines, screens and prioritizes communications and opportunities from external and internal constituents, and handles the effective administrative processes. This position supports the budgetary and financial processes of the office, leads the communications functions of the office, and supports the needs of an office that interacts with students, faculty, and other constituencies on campus.

The Dean's Office of the College of Arts & Science recognizes the value and importance of an inclusive and diverse workplace. The Office is committed to working affirmatively to recruit and support a diverse group of staff, students, and faculty. In the Dean's Office, an active exchange of many viewpoints in an environment of mutual respect is highly valued. Attracting talented people from a variety of backgrounds improves the functioning of the Dean's Office and is crucial to our support of the University mission.

Job Duties:

Excellent written and oral communication skills and the ability to interact with a variety of audiences, internal and external to the College.

Knowledgeable about policy relevant to financial operations of the university

Ability to work independently, handle confidential information, work in a pressured environment, and pay careful attention to details while multi-tasking and meeting deadlines

Serve as a liaison with the Office of Communication in developing and implementing communication strategies and outlets (such as publications, social and web media) that promote the College's mission, values, and key programs with students, faculty, alumni, parents, friends, and other constituents

This person will serve as a liaison with University Advancement as it relates to donor communication and stewardship reporting

Serve as a liaison with the Finance Office and Arts and Sciences faculty, staff and students for budgeting and policy issues related to expense reports and departments budgets

Manage the internal awards process for Arts and Sciences faculty, staff and students

Serve as a liaison with Human Resources on staffing in the College

Knowledgeable of software used on campus and by the College, not only for their own role, but to guide others on and employ software to accomplish new functions

Engage in daily front-line interaction with students, faculty, staff, and external constituents

Reports to the Associate Director of Business Operations in the College of Arts & Sciences

Minimum Qualifications:

Bachelor's Degree in business administration, finance, communications or related field and three years of experience; or equivalent of seven years of experience or an equivalent combination of experience and education.

Knowledge of computers and proficiency with various software.

Willingness to learn new software and explore its capacity to support College functions.

Ability to show others how to use software.

Facility with quantitative skills for finance functions and understanding the effectiveness of communication strategies.

Excellent written and verbal communication and organizational skills.

Strong attention to detail, and ability to prioritize deadlines and successfully manage multiple priorities.

Exceptional customer service skills, relating to interactions with internal and external constituencies. Ability to translate policy for constituents who need to understand university policies and rules.

Ability to handle sensitive confidential information in a responsible and appropriate manner and always use good judgment.

Proactive approach to projects, problem solving, communication needs, and planning.

Must be able to work independently as well as in a team environment.

Demonstrated ability to positively interact with a wide range of individuals and commit to diversity and inclusiveness

Preferred Qualifications:

Financial and/or budgeting experience in educational setting

Experience with Workday

Physical Demands:
Must be able to remain in a stationary position for extended periods of time. Sit at computer and use mouse and keyboard for long periods of time.

Must be able to move about the office to access file cabinets and office machinery such as copiers and printers.

Work in a demanding environment with multiple competing deadlines and frequent interruptions.

Work Type:

This position is a full-time, benefits-eligible, non-exempt, staff position.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Salary Range:
This is a Staff Non-exempt position with a hiring range of $20.77-25.96 (NE11). The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):
- flexible scheduling options determined by role;
- medical, prescription drug, vision, dental, life, and long-term disability insurance options
- an outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
- generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
- full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
- a comprehensive employee wellness program including program incentives
- a myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

To apply, visit https://careers.bucknell.edu/en-us/job/497485/finance-and-communications-support-specialist

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About Bucknell University

Bucknell University is a private, highly ranked, national liberal arts institution that offers strong professional programs in engineering, business, education, and music. Located in Central Pennsylvania along the Susquehanna River, Bucknell is nestled in the Borough of Lewisburg, an appealing Victorian-style town ranked as one of America's best small towns. Lewisburg and the surrounding region offer a unique combination of outdoor recreation opportunities, small-town charm, and amenities such as restaurants, art galleries, an art deco theater, museums, and boutiques. In addition to the many cultural and athletic events offered by the University and the Borough, the surrounding region offers outstanding schools, medical facilities, and an affordable cost of living. For those who crave the city, Bucknell is within an easy three-hour drive to Philadelphia, New York, Baltimore, and Washington, D.C. Bucknell University, an Equal Opportunity Employer, believes that students learn best in a diverse, inclusive community and is therefore committed to academic excellence through diversity in its faculty, staff, and students. Thus, we seek candidates who are committed to Bucknell's efforts... to create a climate that fosters the growth and development of a diverse student body. We welcome applications from members of groups that have been historically underrepresented in higher education.

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