Careers

Position Purpose: $purpose

Core Competencies:

1. Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
2. Upholds the Mission Statement: Aurora University an inclusive community dedicated to the transformative power of learning.
3. Handle confidential information with tact and discretion.
4. Supports learning through performance of essential job functions and performing other duties and functions as necessary or as assigned.

Essential Job Functions:

1. Provides direct confidential and administrative support to the SVPB&F and EVP/COO and their teams including, but not limited to scheduling meetings and managing appointments; writing and sending correspondence on behalf of the SVPB&F and EVP/COO; recording meeting minutes for the Board of Trustee committee and other meetings; and assisting with the preparation of materials for Board of Trustee, President, and other constituencies.
2. Manages the university credit card program.
3. Assists with risk management responsibilities including, but not limited to processing clinical and other experiential learning site affiliation agreements, processing driver motor vehicle histories, processing waivers for various campus student events, and managing certificates of insurance.
4. Coordinates and schedules meetings that involve multiple participants including securing a location, requesting and managing technology needs to accommodate both remote and in-person attendees, organizing the schedule for the day, managing any catering needs, accommodating last-minute requests, and communicating with invitees.
5. Assists with the procurement and payment of departmental invoices via preparation of requisitions and processing of invoices.
6. Serves as the first point of contact for the department by greeting guests, answering calls, taking messages, and reviewing internal and external mailings for proper distribution.
7. Maintains confidentiality and exercises discretion with private and/or sensitive information.
8. Receives, compiles, and maintains confidential documents and records on behalf of the SVPB&F and EVP/COO.
9. Performs a wide range of advanced clerical duties related to the operation of the offices of Finance and Administration and serves in a resource capacity on projects and assignments.

Essential Job Requirements:

Education:

• Bachelor's degree is preferred. Acceptable is an equivalent combination of education and qualifying professional experience that would provide the skills, knowledge, and ability needed to fulfill the duties assigned to the position.

Experience:

• Previous experience in an administrative support function for executive officers that requires maintaining an environment of confidentiality, senior-level professionalism, responsiveness, and accuracy.

Skills:

• Knowledge of and proficiency in the utilization of standard office productivity software programs (e.g., MS Word, Excel, email), personal computers, and the Internet.
• Ability to learn other software programming utilized by the university (Ellucian Colleague).
• Excellent written and verbal communication and interpersonal skills, with the ability to compose professional-quality documents including letters, meeting minutes, presentations, and reports.
• Ability to prepare and maintain accurate and complete records and files including meeting minutes.
• Ability to maintain the highest confidentiality of information and materials.
• Ability to provide outstanding customer service and maintain professionalism when interacting with coworkers, staff, faculty, administrators, trustees, vendors, and guests.
• Strong organizational and time management skills in a busy environment.

Physical Requirements:

• Ability to move about campus.
• Ability to interact via telephone, in person, and via electronic media.
• Ability to work at a desk on-campus for extended periods of time.

Aurora University is an Equal Opportunity Employer and is committed to becoming a model university of the 21st century. Toward this effort we are determined to have a faculty, staff, and student body reflecting the cultural demographics of the greater Chicago area.

About Aurora University

Aurora University (AU) is an inclusive community dedicated to the transformative power of learning. It is committed to helping students discover what matters and build their life around it. AU is a private, nonprofit, independent university accredited by the Higher Learning Commission. It offers more than 45 undergraduate majors — such as nursing, social work, business administration, criminal justice and psychology — and a wide variety of master’s and doctoral degrees that include social work and business administration. Degree programs are grounded in real-world experiences and are led by experienced, dedicated faculty members, nearly 140 of whom are full-time. The student/faculty ratio is 18:1. Almost 6,000 undergraduate and graduate students take classes on two main campuses — Aurora University in Aurora, Illinois, and George Williams College in Williams Bay, Wisconsin — as well as the nearby Orchard Center in Aurora and the Woodstock Center in Woodstock, Illinois. Online classes are also available. The Aurora University campus is located 40 miles west of Chicago. AU has 24 NCAA Division III teams competing in the Northern Athletics Collegiate Conference, Midwest Lacro...sse Conference, Midwest Women's Lacrosse Conference and Northern Collegiate Hockey Association. About 700 student-athletes compete in sports. AU has a rich history and tradition of success across the spectrum of sport offerings. From conference championships to NCAA Championship appearances to academic awards and community service, student-athletes and staff continue to bring excitement and a sense of pride to Aurora University and all of the Spartan fans across the country. At AU, we firmly believe that intercollegiate athletics should promote the character development of participants, enhance the integrity of higher education, and promote civility in society. Toward these ends, we strive to adhere to fundamental values such as respect, civility, honesty and responsibility. Student-athletes and staff are always expected to operate with the principles of sportsmanship and ethical conduct in mind. Founded in 1893 in Mendota, Illinois, as Mendota Seminary, the institution soon changed its name to Mendota College. By 1911, it had outgrown its facilities and the following year changed its name to Aurora College and moved to Aurora, where its students could take advantage of a thriving business environment and easy access to Chicago. In 1985, Aurora College changed its name to Aurora University to better reflect the magnitude of its academic offerings. Seven years later, Aurora University and George Williams College traditions blended when the two institutions entered into an affiliation agreement that paved the way for a merger eight years later. In 2010, the Woodstock Center opened to meet the needs of students in McHenry County and surrounding communities. Website: https://aurora.edu/

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