Careers

Position Title: Staff Assistant, Facilities Finance

Posting Number: P230271

Employer: State

Salary Range: $50,000 - $55,000

FTE: 1.00

Position Summary:

• Recommend solutions; resolve short- and long-term operational/transactional issues.
• Support in maintaining necessary internal controls, conducting reviews and other duties as assigned to ensure the strategic objectives of the department are achieved.
• Assist in the establishment, tracking and achievement of departmental key performance indicators.
• Support the planning and preparation of departmental budgets. This includes assisting in the creation of reports (including ad-hoc reports), trend analysis and variances in activity. Examples can include providing spend history by service type or vendor.
• Monitor expenditures against procurement spend budgets. Alert the Senior Staff Accountant (or others as necessary) of potential overages; make recommendations for remediation.
• Develop and maintain a high level of proficiency as a user in University Facilities financial systems (i.e. Maximo, E-Req, SUNY systems).
• Oversee account, procurement card or other data reconciliations and analysis as assigned.
• Provide full procurement support, including verification of expense coding and proper approvals.
• Manage departmental year-end procurement processes (this includes identifying orders to be liquidated, rolled forward, etc.)
• Perform aging / status analysis on outstanding orders. Work to ensure systems are current and accurate.
• Respond to planned or unforeseen emerging issues / circumstances. Recommend solutions and resolve short and long term operational / transactional issues escalated from employees, audits, etc.
• Supervise staff member(s). This includes assigning / setting work priorities and objectives in accordance with established policies and procedures

Minimum Qualifications:

• Bachelor's degree
• Experience performing administrative tasks or providing customer service
• Ability to work collaboratively
• Effective problem-solving skills

Deadline for Applicants: Open Until Filled

Quicklink for Posting: 44131

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