Careers

Assistant Dean of Planning and Finance

Location: Santa Cruz
Job ID: 56304

JOB POSTING

***Despite the Initial Review Date (IRD) passing, this position will continue to accept applications until filled.

NOTIFICATIONS

The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California's COVID-19 vaccine program.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 07-31-2023



ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Chancellor of UC Santa Cruz has called the Division of Social Sciences the heart and soul of the university, and for good reason. The division is the largest academic unit on campus. It includes about 45 percent of undergraduate majors and nearly 30 percent of graduate students, and course enrollments are at an all-time high.

Across all disciplines in the Division of Social Sciences, students see clear relevance and purpose. There is a strong commitment to environmental and social responsibility, and many students want to give back to society when they graduate. All our majors and programs provide this opportunity.

Since its inception, the Division of Social Sciences has sought to achieve the highest possible distinction for scholarship. Faculty members have extended the boundaries of knowledge in both traditional and new fields. Research is conducted through disciplinary as well as interdisciplinary lines of inquiry, with a major focus on the study of human relationships in society.

The Division:

• Largest Academic Division on the UC Santa Cruz Campus
• Eight Academic Departments
• Two Residential Undergraduate Colleges
• 8 Ph.D. Programs
• 25 Undergraduate Degree Programs
• Largest Enrollments on UC Santa Cruz Campus
• Awards 45% of Total Bachelor Degrees
• Awards 22% of Total Ph.D. Degrees
• 5,885 Undergraduate Students
• 443 Graduate Students
• 166 Full-time Faculty
• 100 Full-time Staff

JOB SUMMARY

Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Manages, prepares, administers, and directs control of budget / organization resources. Manages the activities of the financial / resource analyst staff. Reviews and approves recommendations for financial planning and control. Monitors division and department adherence to approved budget. Provides guidance to subordinates to achieve goals in accordance with established policies. Work is reviewed and measured based on meeting objectives and schedules. Follows processes and operational policies in selecting methods and techniques for obtaining solutions. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and serious delays in overall schedules.

The Assistant Dean of Planning and Finance Management is a part of the leadership team in the Social Sciences Division at UC Santa Cruz:

• Assistant Dean for Academic Planning and Research
• Assistant Dean for Planning and Personnel
• Assistant Dean for Planning and Finance

All three positions serve as principal staff officers for academic and administrative affairs, advising the dean, acting in his/her absence, and serving as both on- and off-campus liaisons. As the dean's direct management team, they share responsibility for strategic and academic planning, development and liaison. Each assistant dean has primary responsibility for specific areas of divisional operations and programs while retaining familiarity with all areas of administration.

Reporting to the Dean of Social Sciences the Assistant Dean of Planning and Finance is tasked with overseeing the research administration and financial management of the division. The Assistant Dean of Planning and Finance has two direct reports and four indirect reports. This position is responsible for providing input and analysis for short and long-range planning and developing innovative solutions for financial issues in the Social Sciences Division. The position is responsible for organizing, hiring and supervising staff to meet responsibilities in all areas of financial and research administration. In addition to duties specific to the Division, the incumbent participates I the development and implementation of campus policies, serves on a number of standing and ad hoc administrative committees and task forces, and provides divisional liaison with other campus units on policy matters concerning fiscal administration.

APPOINTMENT INFORMATION

Budgeted Salary: $154,100.00 - $184,000.00 / Annually. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 000548 (ADMIN MGR 2)

Travel: Never or Rarely

JOB DUTIES

70% - Financial and Research Management

• Manages, plans, and administers the financial and research operations of the Division of Social Sciences.
• Oversees the management of divisional financial planning and resource administration and research accounting. Determines policy directions as needed. Manages performance of direct reports and ensures managers are developing and maintaining their units in alignment with division and campus goals and in compliance with campus policies/procedures and external regulatory agencies.
• Directs and/or participates in the review of departmental allocations and resource requests, and makes recommendations for allocations, augmentations, and budgeting, as appropriate. Consults with the VC Research and AVC Budget Analysis and Planning about funding strategies, resource requests, and acceptable financial risk.
• Oversees administrative services, contracts and grants, budgetary financial management, and recharge administration. Serves as key administrative officer for unit's financial and research administrative programs, and oversees analysis and policy development for issues and processes. Develops, modifies, and executes organization policies that affect immediate operation(s).

30% - Strategic/Academic Program Planning, Development, and Liaison

• Serves on a team of managers that act as principal resources to the division's faculty, staff, and students for guidance and support in furthering divisional and campus instructional, research, and administrative goals. Oversees and/or performs review and analysis of existing divisional programs, new initiatives, and resources with consideration for enrollment trends, resource support, graduate education, etc. Makes recommendations to the dean, department chairs, research directors, and campus administrators and develops strategic plans to implement recommendations.
• In collaboration with divisional faculty, department chairs, research directors, and campus leaders, and administrators, the team establishes and implements divisional and campus policy, developing creative solutions and alternatives to address varied and complex issues with widespread impact.
• Helps to oversee and consult with other divisional assistant deans to make decisions concerning the administrative services of the division including IT, facilities, student services, contracts and grants, budgetary financial management, and human resources.
• Makes decisions on administrative and operational matters and ensures achievement of objectives (academic and / or staff FTE, human resources) that have a division-wide impact.
• Makes decisions on administrative and operational matters and ensures achievement of objectives (operational and budget processes, academic and / or staff FTE, finance, human resources, IT, and space planning) that have a department-wide impact.
• Participates in the review and analysis of current and future campus financial allocation models; Develops and prepares resource requests and budgetary presentations to central and divisional administration.
• Participates in the development of and provides strategic and planning support to divisional committees and task forces in the areas of program development, curriculum, enrollment, faculty recruitment, and retention, space and capital planning, advising, etc. Directs and/or formulates policies and long-term strategies for enhancing the division's vitality and effectiveness in achieving its broad goals.
• Interacts with the Dean of Social Sciences on controversial situations, faculty and staff negotiations, and influencing and persuading others. Formulates policies and guidelines to carry out the division's mission for faculty and staff.

REQUIRED QUALIFICATIONS

• Advanced degree in related area and / or equivalent experience / training.
• Excellent ability to establish metrics for department and employee goals.
• Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
• Excellent interpersonal skills to effectively lead, motivate and influence others and to develop and maintain high standards of customer service.
• Excellent project management skills, including the capability of managing capital projects.
• Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.

PREFERRED QUALIFICATIONS

• Thorough knowledge of common organization-specific and other computer application programs.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to maintain appearance and conduct suitable for working in a professional setting.
• The selected candidate will be subject to the annual financial disclosure requirements of the California Political Reform Act of 1974.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=56304&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.







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